January 3, 2008
Lake Charles, Louisiana
The Police Jury of Calcasieu Parish, Louisiana, met in Regular Session at 5:30 p.m. on Thursday, January 3, 2008, in the Police Jury Meeting Room of the Parish Government Building, 1015 Pithon Street, Lake Charles, Louisiana, with The Honorable Chris E. Landry, President, presiding, and the following members present:
Mesdames Elizabeth Conway Griffin and Sandra J. “Sandy” Treme; and Messrs. Francis Andrepont, Guy Brame, Brent Clement, Calvin Collins, Michael E. Danahay, Kevin Guidry, Tony Guillory, Charles S. Mackey, D.D.S., Don Manuel, Hal McMillin, Cornelius “Cornie” Moon, and Tony Stelly
Absent: None
Also present were Mr. Les Farnum, Police Juror-Elect, District 15; Mr. Ellis Hassien, Police Juror-Elect District12; Mr. Shannon Spell, Police Juror-Elect, District 1; Mr. Dennis Scott, Police Juror-Elect, District 6; Mr. Claude Syas, Police Juror-Elect, District 4; Mr. S. Mark McMurry, Parish Administrator; Mr. Bryan Beam, Assistant Parish Administrator; Mrs. Coleen Clark, Executive Secretary; Mrs. Cheryl Heisser, Director of Human Resources; Mr. Jerry Milner, Director of Finance; Mr. Claude Smart, Parish Engineer; Mr. Allen L. Smith, Jr. of the firm of Plauche, Smith and Nieset, General Counsel; Ms. Kathy P. Smith, Recording Secretary; Mr. Gerry Trahan, Director of Facilities Management; Mr. Jim Vickers, Director of Planning and Development; and Mr. Randy Vincent, Director of the Office of Community Services.
President Landry called the meeting to order. The invocation was pronounced by Mrs. Treme which was followed by the Pledge of Allegiance. The roll was called with the result being as outlined above.
President Landry welcomed everyone in attendance and asked those who would like to address the Police Jury to fill out a “Request to Appear” form and submit it to the staff. He also asked that all cellular telephones and pagers be turned off or silenced so they would not interrupt the meeting.
President Landry advised that sealed bids would be received and opened at this time, as advertised in accordance with law for action to be taken at 5:30 p.m., for an oil, gas, and mineral lease on certain tracts of land (15.0 acres, more or less) in Section 2, Township 11 South, Range 9 West in Ward Three, and appropriate action would be taken thereon.
Mr. McMurry then proceeded to open the bid of Sulphur River Exploration, Inc., the details of which are outlined in the following resolution which was adopted upon motion made by Dr. Mackey, seconded by Mrs. Griffin and carried unanimously:
RESOLUTION
BE IT RESOLVED BY THE POLICE JURY OF CALCASIEU PARISH, LOUISIANA, convened in Regular Session on the 3rd day of January, 2008, that it does hereby accept the bid of Sulphur River Exploration, Inc. for a mineral lease on the following described property, to-wit:
Those certain tracts or parcels of land containing 15.00 acres, more or less, being described as North Flounder Drive, Salmon Street, Stingray Drive, Dolphin Drive, Bonito Drive, Drum Drive, Flounder Drive, Tuna Lane, Cod Drive, Sailfish Drive, Tarpon Drive, and Elliot Road only as to those portions of said roads situated in the West Half of the Southwest Quarter (W/2 of SW/4), Section 2, Township 11 South, Range 9 West, Calcasieu Parish, Louisiana.
for a three-year lease with a cash bonus of Three Thousand Nine Hundred Seventy Five and no/100 Dollars ($3,975.00) and an annual rental of Three Thousand Nine Hundred Seventy Five and no/100 Dollars ($3,975.00) and with the Calcasieu Parish Police Jury to receive twenty-three percent (23%) of all oil produced and saved, twenty-three percent (23%) of all sulphur produced and saved, and twenty- three percent (23%) of all other liquid or gaseous hydrocarbon minerals produced and saved.
BE IT FURTHER AND FINALLY RESOLVED that the President of the Police Jury, or his designee, when appropriate, is hereby authorized to execute the necessary lease contract to consummate this transaction.
THUS PASSED AND ADOPTED on the date above inscribed.
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Mr. Manuel was granted a point of personal privilege at this time to express his appreciation to his fellow jurors and the staff for their help in making his16 years of service as a police juror successful. He advised that he would need to leave the meeting at this time to go the Lake Charles Civic Center for the annual Twelfth Night celebration at which he and his wife, Dorothy, were serving as King and Queen of the Krewe of Golden Years, but he wanted to take this opportunity on this, his last meeting as a juror, to express his appreciation.
Several of the jurors wished him well and thanked him for his service.
Motion was made by Mr. Moon, seconded by Mr. Guidry and carried unanimously that the following application for a liquor and beer permit be approved:
WARD III
No Name Lounge, LLC
Christ Kanellakis – Member
NO NAME LOUNGE
6120 Common Street
Lake Charles, LA 70607 Liquor & Beer – ‘2008 168.75
(Chris Landry’s District)
TOTAL REMITTANCE: 168.75
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It was moved by Mr. Guillory, seconded by Mr. Collins and carried unanimously to approve payment of all current invoices.
Upon motion made by Mrs. Griffin, which was duly seconded by Dr. Mackey and carried unanimously, the minutes of the Regular Meeting of the Police Jury dated December 6, 2007, were approved.
Motion was made by Mr. Andrepont, seconded by Mr. Moon and carried unanimously that the following resolution be adopted:
RESOLUTION
BE IT RESOLVED BY THE POLICE JURY OF CALCASIEU PARISH, LOUISIANA, in Regular Session convened on the 3rd day of January, 2008, that it does hereby approve a Joint Services Agreement between the Police Jury and the Lake Charles Harbor and Terminal District for the acquisition and image processing of aerial photography for Calcasieu Parish.
BE IT FURTHER AND FINALLY RESOLVED that the President of the Police Jury, or his designee, when appropriate, is authorized to execute all documents related thereto.
THUS DONE AND PASSED on the date above inscribed.
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It was moved by Mrs. Griffin, seconded by Mr. Guidry and carried unanimously to adopt the following resolution:
RESOLUTION
BE IT RESOLVED BY THE POLICE JURY OF CALCASIEU PARISH, LOUISIANA, convened in Regular Session on the 3rd day of January, 2008, that it does hereby reappoint Mr. Calvin Collins as a member of the Board of Directors of IMCAL (Imperial Calcasieu Regional Planning and Development Commission), said term to expire January, 2012.
BE IT FURTHER RESOLVED that in accordance with state law, the above referred to appointee shall be administered an oath of office by any judge, justice of the peace, clerk of court, or notary public duly appointed and qualified in the State of Louisiana.
BE IT FURTHER RESOLVED that the above-named appointee shall be administered the oath of office within thirty days following receipt of this resolution.
THUS PASSED AND ADOPTED on the date above inscribed.
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Upon motion made by Mr. Clement, which was duly seconded by Mrs. Griffin and carried unanimously, the following resolution was adopted:
RESOLUTION
BE IT RESOLVED BY THE POLICE JURY OF CALCASIEU PARISH, LOUISIANA, convened in Regular Session on the 3rd day of January, 2008, that it does hereby reappoint Mr. Hal McMillin as a member of the Board of Directors of IMCAL (Imperial Calcasieu Regional Planning and Development Commission), said term to expire January, 2012.
BE IT FURTHER RESOLVED that in accordance with state law, the above referred to appointee shall be administered an oath of office by any judge, justice of the peace, clerk of court, or notary public duly appointed and qualified in the State of Louisiana.
BE IT FURTHER RESOLVED that the above-named appointee shall be administered the oath of office within thirty days following receipt of this resolution.
THUS PASSED AND ADOPTED on the date above inscribed.
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Motion was made by Mrs. Treme, seconded by Mr. Moon and carried unanimously that the following resolution be adopted:
RESOLUTION
BE IT RESOLVED BY THE POLICE JURY OF CALCASIEU PARISH, LOUISIANA, convened in Regular Session on the 3rd day of January, 2008, that it does hereby reappoint Mr. Francis Andrepont as a member of the Board of Directors of IMCAL (Imperial Calcasieu Regional Planning and Development Commission), said term to expire January, 2012.
BE IT FURTHER RESOLVED that in accordance with state law, the above referred to appointee shall be administered an oath of office by any judge, justice of the peace, clerk of court, or notary public duly appointed and qualified in the State of Louisiana.
BE IT FURTHER RESOLVED that the above-named appointee shall be administered the oath of office within thirty days following receipt of this resolution.
THUS PASSED AND ADOPTED on the date above inscribed.
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It was moved by Mr. Guidry, seconded by Mr. Collins and carried unanimously to adopt the following resolution:
RESOLUTION
BE IT RESOLVED BY THE POLICE JURY OF CALCASIEU PARISH, LOUISIANA, convened in Regular Session on the 3rd day of January, 2008, that it does hereby reappoint Mrs. Elizabeth Conway Griffin as a member of the Board of Directors of IMCAL (Imperial Calcasieu Regional Planning and Development Commission), said term to expire January, 2012.
BE IT FURTHER RESOLVED that in accordance with state law, the above referred to appointee shall be administered an oath of office by any judge, justice of the peace, clerk of court, or notary public duly appointed and qualified in the State of Louisiana.
BE IT FURTHER RESOLVED that the above-named appointee shall be administered the oath of office within thirty days following receipt of this resolution.
THUS PASSED AND ADOPTED on the date above inscribed.
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Upon motion made by Mrs. Treme, which was duly seconded by Mrs. Griffin and carried unanimously, the following resolution was adopted:
RESOLUTION
BE IT RESOLVED BY THE POLICE JURY OF CALCASIEU PARISH, LOUISIANA, convened in Regular Session on the 3rd day of January, 2008, that it does hereby reappoint Mr. Troy Comeaux as a member of the Board of Commissioners of Ward Six Fire Protection District No. One, said term to expire January, 2011.
BE IT FURTHER RESOLVED that in accordance with state law, the above referred to appointee shall be administered an oath of office by any judge, justice of the peace, clerk of court, or notary public duly appointed and qualified in the State of Louisiana.
BE IT FURTHER RESOLVED that the above-named appointee shall be administered the oath of office within thirty days following receipt of this resolution.
THUS PASSED AND ADOPTED on the date above inscribed.
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Motion was made by Mr. Stelly, seconded by Mr. Collins and carried unanimously that the following resolution be adopted:
RESOLUTION
BE IT RESOLVED BY THE POLICE JURY OF CALCASIEU PARISH, LOUISIANA, convened in Regular Session on the 3rd day of January, 2008, that it does hereby reappoint Mr. A. J. Holland as a member of the Board of Commissioners of Ward Two Fire Protection District No. One, said term to expire January, 2010.
BE IT FURTHER RESOLVED that in accordance with state law, the above referred to appointee shall be administered an oath of office by any judge, justice of the peace, clerk of court, or notary public duly appointed and qualified in the State of Louisiana.
BE IT FURTHER RESOLVED that the above-named appointee shall be administered the oath of office within thirty days following receipt of this resolution.
THUS PASSED AND ADOPTED on the date above inscribed.
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It was moved by Mr. Stelly, seconded by Mr. Guidry and carried unanimously to adopt the following resolution:
RESOLUTION
BE IT RESOLVED BY THE POLICE JURY OF CALCASIEU PARISH, LOUISIANA, convened in Regular Session on the 3rd day of January, 2008, that it does hereby reappoint Mr. Webster James Todd, Jr. as a member of the Board of Commissioners of Ward Two Fire Protection District No. One, said term to expire January, 2010.
BE IT FURTHER RESOLVED that in accordance with state law, the above referred to appointee shall be administered an oath of office by any judge, justice of the peace, clerk of court, or notary public duly appointed and qualified in the State of Louisiana.
BE IT FURTHER RESOLVED that the above-named appointee shall be administered the oath of office within thirty days following receipt of this resolution.
THUS PASSED AND ADOPTED on the date above inscribed.
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Upon motion made by Mr. Stelly, which was duly seconded by Mr. Danahay and carried unanimously, the following resolution was adopted:
RESOLUTION
BE IT RESOLVED BY THE POLICE JURY OF CALCASIEU PARISH, LOUISIANA, convened in Regular Session on the 3rd day of January, 2008, that it does hereby reappoint Mr. Chuck Miller as a member of the Board of Commissioners of Iowa Fire Protection District No. One of Ward Eight, said term to expire January, 2010.
BE IT FURTHER RESOLVED that in accordance with state law, the above referred to appointee shall be administered an oath of office by any judge, justice of the peace, clerk of court, or notary public duly appointed and qualified in the State of Louisiana.
BE IT FURTHER RESOLVED that the above-named appointee shall be administered the oath of office within thirty days following receipt of this resolution.
THUS PASSED AND ADOPTED on the date above inscribed.
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Motion was made by Mr. Stelly, seconded by Mr. Danahay and carried unanimously that action be deferred for thirty days on expiration of the term of Mr. James Vincent as a member of the Board of Commissioners of Iowa Fire Protection District No. One.
It was moved by Mrs. Griffin, seconded by Mr. Collins and carried unanimously to adopt the following resolution with respect to a vacancy on the Board of Commissioners of Gravity Drainage District No. Eight of Ward One which was created by the resignation of Mr. Harry S. Sommers:
RESOLUTION
BE IT RESOLVED BY THE POLICE JURY OF CALCASIEU PARISH, LOUISIANA, convened in Regular Session on the 3rd day of January, 2008, that it does hereby appoint Mr. Gavin Abshire, to replace Mr. Harry S. Sommers, as a member of the Board of Commissioners of Gravity Drainage District No. Eight of Ward One, said term to expire August, 2008.
BE IT FURTHER RESOLVED that, in accordance with state law, the above referred to appointee shall be administered an oath of office by any judge, justice of the peace, clerk of court, or notary public duly appointed and qualified in the State of Louisiana.
BE IT FURTHER RESOLVED that the above-named appointee shall be administered the oath of office within thirty days following receipt of this resolution.
THUS PASSED AND ADOPTED on the date above inscribed.
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Upon motion made by Mr. Stelly, which was duly seconded by Mr. McMillin and carried unanimously, the President of the Police Jury was authorized to execute the necessary documentation for donation of right-of-way from Christopher and Tracy Fontenot, Daniel Savoie, and Southwest Land and Cattle Company, LLC, in Metzger Subdivision in Ward Eight.
Motion was made by Mr. Clement, seconded by Mrs. Griffin and carried unanimously that the President of the Police Jury be authorized to execute the necessary documentation for acquisition of right-of-way from Iram Patrick Fuselier and Pamela Herrington Fuselier on Walker Road in Ward Four.
It was moved by Mr. Clement, seconded by Mrs. Griffin and carried unanimously to authorize the President of the Police Jury to execute the necessary documentation for donation of right-of-way from Gulf Coast Hotel Group, LLC, Sulphur Development Corporation, and Opelram, Inc., on Arena Road in Ward Four.
Upon motion made by Dr. Mackey, which was duly seconded by Mr. Stelly and carried unanimously, the low bid of Air Conduit, LLC, in the amount of $45,783.00, was accepted, complete as per all specifications, for replacement of the chiller at the Sulphur Regional Library, bids for which were received by the Parish Purchasing Agent on December 27, 2007.
Motion was made by Dr. Mackey, seconded by Mrs. Treme and carried unanimously that the following bids be accepted for purchase of various materials, bids for which were received by the Parish Purchasing Agent on December 27, 2007:
Creosoted Bridge Lumber
Accept the respective low bids of Lufkin Creosoted Company, Inc., and Kennedy Saw Mills, with unit prices effective February 1, 2008, until July 31, 2008.
Collection Sewer Pipe and Fittings
Accept the bid of Louisiana Utility Supply Company, a Ferguson Subsidiary, with unit prices effective from January 7, 2008, until September 30, 2008.
Distribution Pipe and Fittings
Accept the bid of Louisiana Utility Supply Company, a Ferguson Subsidiary, with unit prices effective from January 7, 2008, until September 30, 2008.
It was moved by Mrs. Griffin, seconded by Mr. Collins and carried unanimously to authorize the Parish Purchasing Agent to advertise for bids for sign inventory software and hardware and accident data tracking software, for use by the Division of Engineering and Public Works. It was noted that the Division of Engineering and Public Works had been awarded approximately $42,000 in grant monies from the Local Technical Assistance Program (LTAP) to be utilized for this purpose.
In answer to a question by Mrs. Griffin, Mr. Smart explained that this software could draw up an accident and indicate the cause and that over a period of time, the staff could determine where the high accident locations were, in addition to other kinds of information as well.
Upon motion made by Mr. Collins, which was duly seconded by Dr. Mackey and carried unanimously, the Parish Purchasing Agent was authorized to advertise for bids for sign blanks, sign face and sheeting material, pavement markings, and metal sign posts, with unit prices effective from March 1, 2008, until August 31, 2008.
Motion was made by Mr. Stelly, seconded by Mrs. Treme and carried unanimously that the Parish Purchasing Agent be authorized to advertise for bids for one 2007 one-half ton extended cab pickup truck for use by the Division of Planning and Development.
It was moved by Mr. Moon, seconded by Dr. Mackey and carried unanimously to authorize the Parish Purchasing Agent to purchase Microsoft Office 2007 Upgrade software, utilizing State Contract Purchasing Procedures, for use by the Information Systems Department.
Upon motion made by Dr. Mackey, which was duly seconded by Mr. Collins and carried unanimously, the Parish Administrator was authorized to advertise for bids for a security electronics upgrade at the Calcasieu Correctional Center.
Mrs. Griffin stated that in the near future, security needed to be enhanced at the Parish Government Building, particularly for meetings at which controversial issues such as zoning and drainage were being discussed.
Mr. McMurry asked if she meant a physical presence of security, to which Mrs. Griffin responded that she liked the idea of an electronic security system or metal detectors. She stated that dangerous events were occurring in the world, and the Police Jury made some emotional decisions, and she suggested a grant application.
Mr. McMurry advised that there were grants available for metal detectors in courthouses, and the staff would look into whether there were similar grants for buildings such as the Parish Government Building.
President Landry advised that surplus adjudicated properties would be offered for sale by the Director of the Division of Planning and Development on January 29, 2008.
President Landry further advised that the following terms would expire in February, 2008:
• Term of Mrs. Mary Kaye Eason as a member of the Airport Authority of Airport District No. One. (Mr. Moon is the liaison.)
• Term of Mr. Dick Dickerson as a member of the Board of Commissioners of Waterworks District No. Fourteen of Ward Five. (Mr. Dickerson represents District 11. Mrs. Treme is the liaison.)
• Term of Mr. Monte Hurley as a member of the Creole Nature Trail Scenic Byway District. (Mrs. Treme is the liaison.)
• Term of Mr. Paul Guillory as a member of the Creole Nature Trail Scenic Byway District. (Mr. Treme is the liaison.)
President Landry expressed his thanks to his fellow jurors and the staff for assistance during the past year in which he served as President of the Police Jury. He individually addressed the jurors who would not be returning – Mr. Clement, Mr. Danahay, Mr. Guillory, Mr. Manuel, and Mr. Moon – and he presented to each of them their portraits which had hung in the lobby of the building.
Each one of the outgoing jurors (with the exception of Mr. Manuel who had already expressed his sentiments) then expressed their remembrances and appreciation for those with whom they had served and worked.
There being no further business, motion was made by Mrs. Griffin, seconded by Mrs. Treme and carried unanimously that the meeting be adjourned.
/s/ Chris E. Landry, President
/s/ S. Mark McMurry, Parish Administrator &
Ex-Officio Parish Secretary