A G E N D A

 

REGULAR MEETING

THURSDAY, APRIL 17, 2008

5:30 P.M.

 

 

1.     Call to order by President Stelly.

 

2.   Invocation. (Mrs. Griffin)

 

3.   Pledge of Allegiance.

 

4.     Roll Call.

 

5.     The following has been advertised in accordance with the law for action to be taken at 5:30 p.m.:

 

Receive and open sealed bids for Calcasieu Parish Project No. 2008-05 (Overlay, Reconstruction and Drainage Improvements of Various Roads in Calcasieu Parish), and take appropriate action thereon.

 

6.     Recognition of Master Jason Evans, Jr., a 7-year old resident of Calcasieu Parish, Louisiana, for his recent heroic duties.  (President Stelly)

 

7.     Recognition of the following three Calcasieu Parish students who won the Flood Awareness Poster Contest and received their awards at the recent Louisiana Floodplain Management Association Conference hosted by the Police Jury and held in Lake Charles on April 2-4, 2008:

 

      Award Winner                                    School                                Grade                  Place

 

Tyler Kyeer                             Episcopal Day School                             6th                       1st

Hannah Canter   Bell City High School                                                  5th                       2nd

Alyse Guidry                           Bell City High School                             8th                       3rd

 

8.     Recognition of Southland Field Airport for their recent award by the Federal Aviation Administration as “Outstanding Louisiana Airport 2007.”  (Mr. Farnum)

 

9.   Take appropriate action on applications for liquor and beer permits. (Mr. Vickers)  (No action required due to the fact that no applications have been submitted.)

 

10.     Consideration of approval of the minutes of the Regular Meeting of the Police Jury dated March 20, 2008.

 

11.    Take appropriate action on RZ07-008-08 which is a request by Charles Wayne Rankins to rezone from A-1 (Agricultural) to C-2 (General Commercial) to allow commercial development (restaurant, personal service shops, seasonal fireworks stands, mini-warehouses, offices).  (2525 Highway 3063 in Ward Seven, Police Jury District 12, Mr. Hassien) 

 

        [The Planning and Zoning Board met on Tuesday, April 15, 2008, and voted unanimously to recommend that the request be granted with the following stipulations: 1) that the development adhere to the site plan on file with the Division of Planning and Development; 2) that a landscaping plan must be submitted within 30 days of zoning approval and approved by the Division of Planning and Development; landscaping must be installed prior to issuance of occupational license; 3) that the use be limited to the following uses (restaurant, personal service shops, seasonal fireworks stands, mini warehouses and medical, business and professional offices); and 4) a revised site plan must be submitted and approved by the Division of Planning and Development should the use change from a restaurant.]

 

12.    Take appropriate action on ST03-001-08 which is a request by the Police Jury for a land use feasibility study to consider reclassification of properties located on the south side of Haymark Road (south of Graywood Subdivision) from A-1 (Agricultural) to R-1 (Single Family Residential).  (Haymark Road in Ward Three, Police Jury District 8, Mr. Brame) 

 

        [The Planning and Zoning Board met on Tuesday, April 15, 2008, and voted unanimously to recommend that the properties zoned A-1 (Agricultural) (35.37 acres) be reclassified to R-1 (Single Family Residential) excluding Gibb Smith and Suzie Heck’s properties.]

 

13.    Consideration of adopting an ordinance amending Ordinance No. 5358 to added the following stipulations: 1) approve revised site plan, dated March 17, 2008; 2) developer shall permanently maintain the fence on the west side and east side along Lots 1-4, Lots 16-19; 3) access to the park from Oak Lane is restricted for maintenance purposes only and the two gates are to remain closed except for maintenance of the park; and 4) a river birch tree must be planted at the two sites located at the east end of the cabin area and on the east end of the RV park, as per site plan, prior to issuance of occupational license. (South Beglis Parkway and the Ravia Road area, Police Jury District 15, Mr. Farnum)

 

AGENDA NOTE:  on August 16, 2007, the Police Jury approved the reclassification study for this area.  The developer of the proposed development (Hidden Ponds RV Park) within the study area has submitted a revised site plan.

 

14.    Consideration of adopting a resolution indicating objection/no objection to the following proposed projects in Calcasieu Parish, Louisiana, provided said work meets with the rules and regulations of the Corps of Engineers, Best Management Practices during the course of construction set forth by the Environmental Protection Agency guidelines, and approvals are received from all other appropriate state and federal agencies, and further, that any required permits are obtained from the Division of Planning and Development:

 

(14.1) Proposal of Dr. William R. and Caroline F. Condos to clear, grub, and grade a 4.5 acre area.  Deposit approximately 3,630 cubic yards of on-site grade earthen material, in addition to 4,620 cubic yards of hauled-in soils, and 400 cubic yards of limestone.  Install two 36” diameter by 100’ long culverts, all to facilitate construction of roads providing access to three single family homesites.  Said project is located off of Henderson Bayou Road in Lake Charles.  The Planning Staff recommends that the Police Jury indicate no objection to this project application.

 

(14.2) Proposal of Chris Pederson to install 117 linear feet of sheetpile bulkhead along the western property boundary, place 1,100 cubic yards of hauled-in earthen material behind the bulkhead and construct a timber wharf along the eastern property boundary to be located parallel to the mean high water shoreline, the outer edge to extend 34 feet channelward therefrom, all to construct a single family residence, provide shoreline protection, and enhance recreational opportunities.  Said project is located off of River Road along the left descending bank of the Calcasieu River approximately 0.9 miles north of Interstate 10 in Lake Charles.  The Planning Staff recommends that the Police Jury indicate no objection to this project application.

 

AGENDA NOTE:  any resolution of no objection to any project, if adopted, will stipulate that such “no objection” is based solely on evaluation by the Parish Planning and Development Staff relative to the project’s compliance with current parish ordinances and provisions, and that no environmental assessment was made, and further, requesting the agencies and/or individuals with environmental expertise to make an evaluation and forward their findings to the U. S. Corps of Engineers.

 

15.     Consideration of adopting a resolution approving a lease agreement between the Police Jury and Stephen and Jane Southgate for property located at 2442 Mark Lane, Lake Charles, Louisiana, in the amount of $100.00 annually, and further, authorizing the President of the Police Jury, or his designee, when appropriate, to execute all documents related thereto.  (Police Jury District 1, Mr. Spell)

 

AGENDA NOTE:  in 2007, the Police Jury acquired the property due to a FEMA flood mitigation grant.  Subsequently, the house on the property was demolished and the property must remain “open space” forever.   The Southgate’s own the property next door and will maintain the property, as per the agreement.

 

16.     Consideration of adopting a resolution authorizing the Division of Planning and Development to submit a grant application to the Louisiana Office of Community Development for funding from the Parish Recovery Planning Capacity Building Program to assist with the administration of recovery projects, and further, authorizing the President of the Police Jury, or his designee, when appropriate, to execute all documents related thereto.

 

17.    Consideration of adopting a resolution approving the assignment of an undivided interest in an oil, gas, and mineral lease dated October 28, 2002, between the Police Jury and Mayne & Mertz, Inc. from Sharp Family Partnership, Ltd. to Sharp Oil & Gas, LLC. in Oak Grove Estates Subdivision in Section 30, Township 10 South, Range 12 West, in Ward Seven.  (Police Jury District 12, Mr. Hassien)

 

18.     Consideration of adopting a resolution supporting Sulphur Parks and Recreation (SPAR), Sulphur High School, the Greater Sulphur/Lake Charles Area, and all of Calcasieu Parish in their efforts to continue hosting the Louisiana High School Girls Softball Tournament for many years to come as they prepare their bid to host this event beyond this year.

 

19.     Consideration of authorizing the disbursement in the amount of $2,000.00 for the first 2008 installment of Riverboat Recreation Endowment Funds to each of the following qualifying Community Center and Playground Districts and Recreation Districts in Calcasieu Parish: Recreation District No. One of Ward Three, Recreation District No. One of Ward Four, Community Center and Playground District No. One of Ward Six, Community Center and Playground District No. Two of Ward Four, Community Center and Playground District No. Three of Ward Seven, Community Center and Playground District No. Four of Ward One, Community Center and Playground District No. Five of Ward Five, and Community Center and Playground District No. Seven of Ward Two.

 

20.    Receive report from staff on several matters under consideration by the State Legislature of potential interest to Calcasieu Parish.

 

21.     Consideration of approving the following requests from the Office of Juvenile Justice Services:

 

(21.1) adopt a resolution approving the submittal of a grant application, in an amount up to $100,000 and any revisions thereafter, to the State of Louisiana, Office of Youth Development, to implement Functional Family Therapy services for at-risk youth and their families, and should residual funds become available, a contract adjustment can be filed to increase the award, and further, authorizing the President of the Police Jury, or his designee, when appropriate, to execute all documents related thereto.

 

(21.2) adopt a resolution authorizing the Director of the Office of Juvenile Justice Services to negotiate and finalize terms and conditions of a contract renewal, in an amount up to $150,000, between the Police Jury and the Louisiana Department of Health and Hospitals, Office for Addictive Disorders, for the Strategic Prevention Framework planning process for substance abuse prevention, and further, authorizing the President of the Police Jury, or his designee, when appropriate, to execute all documents related thereto.

 

(21.3) adopt a resolution authorizing the Office of Juvenile Justice Services to renew the Joint Services Agreement with the Calcasieu Parish Sheriff’s Office to provide law enforcement personnel for the Truancy Assessment and Service

Center, with associated costs to be paid through funding from Louisiana State University, Office of Social Service Research and Development, and further, authorizing the President of the Police Jury, or his designee, when appropriate, to execute all documents related thereto.

 

         (21.4) adopt a resolution authorizing the Director of the Office of Juvenile Justice Services to negotiate and finalize the terms and conditions of a contract with Troop Media–Design Studio for development and maintenance of the Children and Youth Planning Board web site, and further, authorizing the President of the Police Jury, or his designee, when appropriate, to execute all documents related thereto.

 

22.    Consideration of adopting an ordinance and/or amend existing ordinance(s) with reference to establishing 25-mph speed limit on Hollow Cove Lane in Ward One. (Police Jury District 1, Mr. Spell))

 

23.   Consideration of authorizing the President of the Police Jury to execute the necessary documentation for acquisition of right-of-way from the Succession of Joseph Armand Arabie, represented by Peggy Annette Matt Arabie, Administratrix, and Steven G. Arabie on Red Davis Road in Ward Four.  (Police Jury District 10, Mr. Stelly)

 

24.    Consideration of authorizing the Parish Administrator to advertise for bids for Calcasieu Parish Project No. 2008-09 (Striping of Various Roads in Calcasieu Parish).

 

25.    Consideration of proclaiming the week of April 13-19, 2008, as “National Animal Control Appreciation” Week in Calcasieu Parish.

EMERGENCY ITEMS

REGULAR MEETING – APRIL 17, 2008

 

The following items were received after the agenda was faxed out on April 11, 2008, and will require a two-thirds vote to suspend the rules for consideration by the Police Jury:

 

Item No. One:

 

Consideration of adopting a resolution authorizing an allocation of up to $338,000 to the City of Lake Charles from the Calcasieu Parish allotment of Community Development Block Grant Disaster Recovery Funds, as administered through the Louisiana Recovery Authority, for asbestos abatement and demolition of the old Sears building located on the 600 block of Ryan Street, under the Long Term Community Recovery Plan project title “Revitalize Downtown Lake Charles,” and further, authorizing the President of the Police Jury, or his designee, when appropriate, to execute all documents related thereto.

 

Item No. Two:

 

Consideration of accepting the Magnolia Building Asbestos Abatement Project as substantially complete.