A
G E N D A
REGULAR MEETING
THURSDAY, APRIL 3, 2008
5:30 P.M.
1. Call to order by President
Stelly.
2. Invocation. (Mr. Collins)
3. Pledge of Allegiance.
4. Roll Call.
5. The following has been
advertised in accordance with the law for action to be taken at 5:30 p.m.:
Receive and open sealed bids for an oil,
gas, and mineral lease on certain tracts or parcels of land (8.32 acres, more
or less) in Section 1, Township 11 South, Range 9 West, in Ward Three, and take
appropriate action thereon. (Police Jury
District 6, Mr. Scott)
6. Receive presentation and a
short overview of programs being offered at the County Agent’s Office from Mr.
Jerry Whatley, Calcasieu Parish County Agent, in conjunction with the
Centennial Anniversary of Louisiana 4-H, and further, issue a proclamation in
recognition of the Centennial Anniversary and rich history of 4-H Programs in
Louisiana.
7. Take appropriate action on
applications for liquor and beer permits. (Mr. Vickers)
8. Consideration
of approval of payment of all current invoices.
9.
Consideration
of approving the minutes of the regular meeting of the Police Jury dated March
6, 2008.
10. Consideration of approval of the Agenda
Committee Report dated March 27, 2008.
11.
Consideration
of approval of the Public Works Committee Report dated March 27, 2008. Said Committee:
(11.1)
Received report from Mr. Robert Martin, Director of the Calcasieu Parish
Communications District (911 Center), with reference to the status of 911
operations in Calcasieu Parish. He advised that a recent story on national news
was viewed across the country as an effort by vendors, who produced the story,
to generate sales, and the claims presented in the story—that the majority of
911 systems in the nation were in trouble because of outdated equipment and
lack of funding—were not applicable in Calcasieu Parish. Mr. Martin pointed out
that Calcasieu owned two (central office and back-up in Moss Bluff) of the
fifty state-of-the art VOIP (voice over internet protocol) systems currently in
the U.S. and in the next few months, pending standards to be set by the FCC
would enable automatic crash notification similar to ONSTAR’s service, accident
information via cell phones, emergency text messaging, and streaming video. Mr.
Martin also advised that Cameron and Allen Parishes would soon be joining
Calcasieu’s 911 system.
(11.2)
Received report from Ms. Barbara Monroe, Senior Environmental Storm Water
Specialist, on the highlights of the 2007 MS4 Storm Water Permit Annual Report.
She advised that efforts included public education/outreach via involvement in
the schools, webinars, PSAs on the Government Channel, presentations at city
council and area community and civic groups, as well as employee training. Ms.
Monroe also reported on a major effort to control runoff from construction
sites, with a new inspection and permitting process for construction sites to
be implemented May 1, 2008, and advised that training sessions had been held
with contractors, developers, engineers, and the Homebuilder’s Association. She
also spoke on two other major efforts—stopping sewage from getting into the
waterways and recycling. Ms. Monroe
encouraged participation in the Annual Trash Bash to be held on April 19th
at the Lake Charles Civic Center.
(11.3)
Recommended that a resolution be adopted accepting Woodland Forest Estates Part
Four Subdivision located in Section 36, Township 8 South, Range 9 West, on
North Woodland Forest Drive in Ward One.
(Police Jury District 1, Mr. Spell)
(11.4)
Recommended that an ordinance be adopted and/or existing ordinance(s) be
amended to establish “no parking” on Menard Road in Ward Four. (Police Jury
District 13, Mr. Andrepont)
(11.5)
Recommended that a resolution be adopted approving a Contract for Engineering
Services between the Police Jury, Division of Engineering and Public Works, and
URS Corporation for Storm Water Master Planning-English Bayou Basin, and
further, authorizing the President of the Police Jury, or his designee, when
appropriate, to execute all documents related thereto.
(11.6)
Recommended that a resolution be adopted approving a proposal between the
Police Jury, Division of Engineering and Public Works, and Neel-Schaffer, Inc.
to perform a Traffic Engineering Study on Highway 108 Extension, and further,
authorizing the President of the Police Jury, or his designee, when
appropriate, to execute all documents related thereto.
(11.7)
Recommended that a resolution be adopted approving a Joint Services Agreement
between the Police Jury and Community Center and Playground District No. Four
of Ward One to provide for a one-time maintenance of aggregate roads and
parking lots within the District’s recreation complex with the District to pay
for the total cost of labor and fuel (excluding the cost of limestone which
will be billed separately to the District), and further, authorizing the
President of the Police Jury, or his designee, when appropriate, to execute all
documents related thereto.
(11.8)
Recommended that the President of the Police Jury be authorized to execute the
necessary documentation for donation of right-of-way from SFG HCK Timber
Partnership, LP, on Old River Road in Ward Five (Police Jury District 11, Mrs. Treme).
(11.9)
Recommended that Calcasieu Parish Project No. 2007-06 be accepted as
substantially complete (Ward 5: Alligator Park Road, Alligator Park (Park),
Ashworth Cutoff, Berwick Road, Elsie Braniff Road,
Elton Berwick Road, Smith Cutoff Road and Ray Johnson Road; Ward 6: Bobitt Road, Capella Drive, Grape
Street, Kassy Lane, Lonnie Smith Road and Route 66;
Ward 7: Cleveland Road, Leo Breaux Road, Line Road, Red Dean Road, Toomey Road,
and Wimberly Road).
(11.10)
Recommended that the Parish Purchasing Agent be authorized to advertise for
bids, or utilize State Contract Purchasing Procedures, for purchase of vehicle
GPS units for use by the Division of Engineering and Public Works and the Mosquito
Control Department.
12. Receive report from staff on several
matters under consideration by the State Legislature of potential interest to
Calcasieu Parish.
13.
Consideration
of approving the recommendations of the Director of the Division of Planning
and Development in reference to the Surplus Adjudicated Property Sale conducted
on March 25, 2008, on the following cases, and adopt an ordinance with respect
to each piece of property:
(13.1)
AP03-204-05 (Fitzenreiter Road-vacant lot) (Police
Jury District 2, Mr. Collins)
[The Director
of the Division of Planning and Development recommends that the highest offer in
the amount of $2,700.00 by Ms. Mearline Simien be accepted.]
(13.2)
AP03-311-06 (100 Block of S. Enterprise Boulevard, partial interest-vacant lot)
(Police Jury District 3, Mrs. Griffin)
[The Director
of the Division of Planning and Development recommends that the highest offer
in the amount of $100.00 by Mr. Tony Terry Zackery be
accepted.]
(13.3) AP03-355-06
(Katherine Street-vacant lot) (Police Jury District 2, Mr. Collins)
[The Director
of the Division of Planning and Development recommends that the highest offer
in the amount of $1,500.00 by Mr. Larry Tutson be
accepted.]
(13.4)
AP03-380-07 (900 Block of Church Street-vacant lot) (Police Jury District 3,
Mrs. Griffin)
[No bids were
received; therefore, this property will be readvertised
on April’s adjudicated property sale.]
(13.5)
AP03-386-07 (100 Block of S. Enterprise Boulevard-vacant lot) (Police Jury
District 3, Mrs. Griffin)
[No bids were
received; therefore, this property will be readvertised
on April’s adjudicated property sale.]
(13.6)
AP03-430-07 (1700 Block of Evans Street-vacant lot) (Police Jury District 3,
Mrs. Griffin)
[No bids were received; therefore, this
property will be readvertised on April’s adjudicated
property sale.]
14.
Consideration
of authorizing the execution of agreements by the Parish Administrator for two
separate leases with tenants and users of the Magnolia Building, in accordance
with parameters established by the Police Jury Liaison Group for such purpose.
15. Consideration of adopting a resolution approving the renewal of
a Joint Services Agreement between the Police Jury and the Calcasieu Parish
Sheriff’s Office, and other agencies, for the continued fleet maintenance of
Animal Services vehicles by the Sheriff’s Office Fleet Operations Division, and further, authorizing the President of the
Police Jury, or his designee, when appropriate, to execute all documents
related thereto.
16. Consideration
of adopting a resolution approving a lease agreement between the Police Jury
and the Westlake Boxing Club for use of the Police Jury Office of Community
Services’ Willie T. Garrick Center, 900 Garrick Road, in Westlake, and further,
authorizing the President of the
Police Jury, or his designee, when appropriate, to execute all documents
related thereto.
17. Consideration of adopting a resolution approving the renewal of
the Cooperative Endeavor Agreement between the Police Jury, the
City of New Orleans, East Baton Rouge Parish Mosquito and Rodent Control, and St.
Tammany Parish Mosquito Abatement District #2, allowing each mosquito
control program to assist the other with aerial mosquito control services
should there be a need, and further, authorizing the President of the Police Jury,
or his designee, when appropriate, to execute all documents related thereto.
18. Consideration of approving the following
requests from the Office of Juvenile Justice Services:
(18.1) adopt a
resolution authorizing the Office of Juvenile Justice Services to submit an
updated plan, and any revisions thereafter, to the Louisiana State University’s
Office of Social Services Research and Development, which outlines the duties
and responsibilities of the collaboration between the Calcasieu Parish Police
Jury, the City of Lake Charles, the Calcasieu Parish School Board, local law
enforcement agencies, and state service agencies in the continuation of the Truancy Assessment and Service Center,
and authorizing the Director of the Office of Juvenile Justice Services to
negotiate on the terms and conditions of a contract or contracts between the
Police Jury and the Board of Supervisors of Louisiana State University for the
continuation of the Truancy Assessment and Service Center for an amount up to
$300,000, and should residual funds become available, a grant adjustment can be
filed to increase the cost of the award, and further, authorizing the President
of the Police Jury, or his designee, when appropriate, to execute all documents
related thereto.
(18.2) adopt a resolution approving an agreement with the Calcasieu
Parish School Board to provide for an Educational Specialist and a Clerk for
the Truancy Assessment and Service Center, with associated costs to be paid
through funding from Louisiana State University-Office of Social Service Research
and Development, and further, authorizing the President of the Police Jury, or
his designee, when appropriate, to execute all documents related thereto.
(18.3) adopt a
resolution authorizing the Office of Juvenile Justice Services to submit a continuation
application in an amount up to $60,000, and any revisions thereafter, to the
Louisiana Supreme Court which outlines the certifications and budget of the
Families in Need of Services Program, and should residual funds become
available, a grant adjustment can be filed to increase the grant award, and further, authorizing the President of the
Police Jury, or his designee, when appropriate, to execute all documents
related thereto.
19. Consideration of adopting a resolution
approving the submittal of an application by the Housing Department, in
partnership with Rebuilding Together Calcasieu, to the United States
Department of Agriculture (USDA) Rural Development for a Housing
Preservation Grant in an amount up to $127,439.29, and further, authorizing the
President of the Police Jury, or his designee, when appropriate to execute all
documents related thereto.
20. Consideration of approving the following
requests from the Office of Community Services:
(20.1)
adopt a resolution approving the submittal of an application by the Office of
Community Services to the Louisiana Department of Social Services, Office of
Family Support, for a grant in the amount of $146,500.00 under CFDA TANF 93558,
Award Number G-0702LATANF, FY 2008, for the delivery of JOB ACCESS-EXTENDED
transportation services to low-income individuals in Calcasieu Parish, and
further, authorizing the President of the Police Jury, or his designee, when
appropriate to execute all documents related thereto.
(20.2)
adopt a resolution approving an Administrative Agreement between the Police
Jury, Office of Community Services, and the Louisiana Association of Community
Action Partnerships, Inc., a non-profit partner and sub-recipient with the
Louisiana Housing and Finance Agency, for delivery of LIHEAP Block Grant Energy
Assistance Services, and further, authorizing the President of the Police Jury,
or his designee, when appropriate to execute all documents related thereto.
(20.3)
adopt a resolution approving the submittal of a Subgrant
Modification by the Office of Community Services to the Louisiana Department of
Labor, Community Services Block Grant, Subgrant
Number 2008P002, to increase funding from $450,906 to $503,586 to be utilized
from October 1, 2007, to September 30, 2009, providing services and programs,
in accordance with the provisions of the Community Services Block Grant Act of
1981 and amendments, and further, authorizing the President of the Police Jury,
or his designee, when appropriate to execute all documents related thereto.
(20.4)
adopt a resolution approving the Fourteenth Extension of the Joint Services
Agreement between the Police Jury, the Calcasieu Parish Sheriff’s Office, and
the Calcasieu Parish District Attorney’s Office for the operation of the Office
of Community Services TRIAD Program for FY 2008, and further, authorizing the
President of the Police Jury, or his designee, when appropriate to execute all
documents related thereto.
21. Take appropriate action on a vacancy on the
Board of Commissioners of Ward One Fire Protection District No. One created by
the resignation of Ms. Connie Degenhardt. (Ms. Degenhardt
represents District 1. Mr. Spell is the liaison, and he recommends that Mr.
Michael “Mike” Viator be appointed. The Agenda Committee
also recommended that Mr. Viator be appointed.)
22. Take appropriate action on a vacancy on the
Board of Commissioners of the West Calcasieu Port, Harbor, and Terminal
District created by the resignation of Mr. James C. Cormier. (Mr. Cormier
represents the Ward Four Police Jurors.
Mr. Andrepont and Mr. Hassien
are the liaisons. The Agenda Committee recommended that Mr. Brent Clement be
appointed to fill this vacancy.)
23. Take appropriate action on a vacancy on the
Board of Commissioners of the West Calcasieu Port, Harbor, and Terminal
District created by the resignation of Mr. Kenneth Wayne “Kenny” Nabours. (Mr. Nabours represents the West Calcasieu Association of
Commerce. Mr. Andrepont
and Mr. Hassien are the liaisons. A letter has been
sent to the West Calcasieu Association of Commerce asking for a nomination, and
correspondence has been received recommending that Mr. Matt Vincent be
appointed. The Agenda Committee recommended that Mr. Matt Vincent be appointed
to fill this vacancy.)
24. Consideration of accepting as substantially complete the construction of a new facility for the Epps
Memorial Library.
25. Consideration of accepting as substantially
complete Prien Lake Park 1-C (Landscaping) Project.
26. Take appropriate action on bids received by
the Police Jury on March 20, 2008, for Calcasieu Parish Project No. 2008-02
(Overlaying, Drainage, and New Construction of Various Roads in Calcasieu
Parish).
AGENDA NOTE: action on bids was
deferred by the Police Jury until April 3, 2008. The Parish Engineer recommends that the bid
in the amount of $4,841,189.10 of R. E. Heidt
Construction Company, Inc.
27. Take appropriate action on bids received by
the Parish Purchasing Agent on March 24, 2008, for propane fuel, with unit prices
effective from April 4, 2008, until September 30, 2008.
28. Take appropriate action on bids received by
the Parish Purchasing Agent on March 25, 2008, for the following:
(28.1)
five 2008 one-half ton regular cab pickup trucks, for use by the Mosquito
Control Department.
(28.2) equipment tires, with unit prices effective
from May 1, 2008, until October 31, 2008.
29. Consideration of authorizing the Parish
Purchasing Agent to advertise for bids for weed control chemicals, with unit
prices effective from June 1, 2008, until May 31, 2009, and bulk oil, with unit
prices effective from June 1, 2008, until November 1, 2008.
30. Consideration of authorizing the Parish
Purchasing Agent to advertise for bids for one breathing air cascade system and
one compressor system, for use at the Calcasieu Emergency Response Training
Center.
31. Consideration of authorizing the Parish
Purchasing Agent to purchase one new heavy duty three-quarter ton extended cab
four-door fleet side pickup truck at a cost of $25,187.00, for use by the Ward
Three Fire Protection District No. Two, utilizing the City of
Lake Charles’ Bid #2008-05.
AGENDA
NOTE: this purchase is being made in
accordance with the State Law which provides for one public entity to piggyback
on another public entities’ bid.
32. Consideration of issuing the following
proclamations:
(32.1)
proclaiming April 10, 2008, as “Prevention of Underage Drinking Awareness” Day
in Calcasieu Parish in support of a town hall meeting on that day that will
provide an opportunity for our citizens to learn more about the new research on
the dangers of underage drinking, impact of underage drinking on the community,
and to discuss how our communities can best prevent underage alcohol use.
(32.2)
proclaiming the month of April, 2008, as “Fair Housing” Month in Calcasieu
Parish.
(32.3)
proclaiming the week of May 10-18, 2008, as “National Tourism” Week in
Calcasieu Parish supporting our focus on the second largest industry in
Louisiana.
33. ADVISE that sixteen employees of the
Division of Planning and Development have received a number of international
and national certifications in residential and commercial inspection, plan
review, permitting, asbestos, stormwater, and
floodplain.
34. ADVISE that the Annual Rabies Clinic will be
held parishwide on April 26, 2008, from 1:00-4:00
p.m., and further, that Animal Services is issuing an invitation to all parish
and city officials, as well as any administration employees, to join the
volunteers at these clinics.
35. ADVISE that the Grand Opening Ceremony for Prien Lake Park will be held on Friday, April 4, 2008, at
10:00 a.m. at the Prien Pointe Amphitheatre.
36. ADVISE that surplus adjudicated properties
will be offered for sale by the Director of the Division of Planning and
Development on April 29, 2008.
REGULAR MEETING – APRIL 3,
2008
The
following items were received after the Agenda Committee meeting on March 27,
2008, and will require a two-thirds vote to suspend the rules for consideration
by the Police Jury:
Item
No. One:
Consideration of the following requests from the
Housing Department:
(1.1) adopt a resolution authorizing the Housing
Department to enter into a Multi-Year Project-Based Voucher Housing Assistance Payment
Contract with Delta Crossing Development Company LP for 11 existing contract
units in the Delta Crossing Development Company LP complex (Vinton Area), and
further, authorizing the President of the Police Jury, or his designee, when
appropriate, to execute all documents related thereto.
(1.2) adopt a resolution a resolution authorizing
the Housing Department to enter into a Multi-Year Project-Based Voucher Housing
Assistance Payment Contract with Gordon Woods Development Company LP for
18 existing contract units in the Gordon Woods Development Company LP
complex (Mallard Junction area), and further, authorizing the President of
the Police Jury, or his designee, when appropriate, to execute all documents
related thereto.
Item No. Two:
Consideration
of accepting the Replacement of the Chiller at the Sulphur
Regional Library as substantially complete.
Item. No. Three:
Consideration of a request
from the Calcasieu Area Council Boy Scouts of America, Southern Region, to
temporarily close Fabacher Road, on Saturday, May 3,
2008, from 9:00 a.m. to 4:00 p.m., between Gum Island Road and Highway 90, to
local traffic only in Ward Seven for the purpose of hosting a soapbox derby.
(Police Jury District 12, Mr. Hassien)
AGENDA NOTE: the Division of Engineering and Public Works
has reviewed the request and has no objection with the stipulation that the
sponsors of the event provide adequate law enforcement and traffic control
signs and devices to safely close the road in accordance with MUTCD Standards.
Item No. Four:
Consideration
of adopting a resolution approving the calling of an election on July 19, 2008,
by the Board of Commissioners of Gravity Drainage District No. Seven of Ward Eight for
the renewal/continuation of a ten
mill ad valorem property tax beginning January 1, 2009, and ending December 31,
2018, for the purposes of construction and maintenance of drainage works within
the District, and outside of the District, where permissible by law.
Item No. Five:
Consideration
of adopting a resolution calling an election on July 19, 2008, acting as the
Board of Commissioners of Sewerage District No. Eleven of Wards Three and
Eight, for a nine mill ad valorem property tax beginning in 2008, for the
purpose of the operation and maintenance of the District.