NOTICE
OF PUBLIC MEETING
A public
hearing relative to the levy of an ad valorem tax millage within Calcasieu
Parish will be held on Thursday, September 6, 2007, at 5:30 p.m., in the Parish
Government Building, 1015 Pithon Street, Lake Charles, Louisiana, as provided
for by the agenda as follows:
A
G E N D A
REGULAR MEETING
THURSDAY,
SEPTEMBER 6, 2007
5:30
P.M.
1. Call to order by
President Landry.
2. Invocation. (Mrs. Griffin)
3. Pledge of
Allegiance.
4. Roll
Call.
5. Presentation of the 2007 Housing Scholarship Award.
6.
Appearance
of Representative Dan Morrish, a candidate for State Senate District 25.
7. Presentation of certificates of recognition
to the players and coaches of the Sulphur Nationals 10 and under team.
8. Take appropriate action on applications for liquor and beer
permits. (Mr. Vickers)
9. Consideration of approval of payment of all current invoices.
10. Consideration of approving the minutes of
the Regular Meeting of the Police Jury dated August 2, 2007.
11. Consideration of approval of the Agenda
Committee Report dated August 30, 2007.
12. Consideration of approval of the Public
Works Committee Report dated August 30, 2007.
Said Committee:
(12.1) Received and opened
the following sealed bids, as advertised in accordance with law for action to
be taken at 5:30 p.m., for the Magnolia Building Asbestos Abatement Project:
Unit Price:
Unit Price: ADVF
Bidder Base Bid Wall Plaster & Mobilization
Robert T. Layton, Sr. $254,000.00 $20.00/sq. ft. $4,850.00
C.S.T. Environmental, Inc. $138,800.00 $25.00/sq. ft. $2,000.00
Horsley Specialties, Inc. $287,118.00 $56.00/sq. ft. $3,000.00
AGENDA NOTE: the Project Engineer and the Staff recommend
that the second low bid in the amount of $254,000 of Robert T. Layton, Sr. be
accepted. C.S.T. Environmental, Inc.
has submitted verification of errors in their bid in the amount of $138,800,
and in accordance with LSA¾R.S. 38:2214(3), has asked
that their bid be withdrawn.
(12.2) Received report
from staff with reference to coyote problems that have been reported in the
Parish wherein the Committee was advised that the Louisiana Department of
Agriculture and Forestry’s policy was that they did not trap animals within the
incorporated limits of municipalities nor in heavily-populated areas such as
subdivisions due to liability reasons, however, the State did license private
nuisance-animal trappers to trap with the permission of the applicable
municipality. Mr. Harold Renfro of Beaver Solutions, 222 County Road 894,
Cushing, Texas, gave an informational presentation to the Committee on his role
and methods as a private nuisance-animal trapper. The Committee recommended
that the Police Jury contract with Beaver Solutions to do an assessment of the
coyote population near residential areas in south Lake Charles/Ward Three at a
cost of up to $1,500.
(12.3) Received report
from staff regarding the Parish’s Long-Term Community Recovery Plan and took
same under advisement, with further action, to approve a recovery project
priority ranking and adopt a plan, to be taken by the Police Jury at its
Regular Meeting on September 6, 2007. This plan would then be submitted to the
Louisiana Recovery Authority when it meets in Lake Charles on September 11,
2007.
AGENDA NOTE: at the September 6th regular meeting
of the Police Jury, a public comment period will be included with this item
pertaining to the recovery project priority ranking to be approved by the
Police Jury.
(12.4) Received report
from staff regarding the replacement of the I-10 Bridge and recommended that
Mr. Jim Vickers, Calcasieu Parish’s representative on the Metropolitan Planning
Organization (MPO), be instructed to encourage the MPO to meet and vote on this
matter as soon as possible and for Mr. Vickers to vote for the option of a 73’
vertical clearance bridge ($125 million) to replace the existing bridge due to
cost savings and increased safety versus a 100-foot clearance ($136 million), a
120-foot clearance ($142 million), or a 120-foot clearance with a longer
approach ($200 million).
(12.5) Recommended that a
request from the City of Lake Charles be approved for the Parish and the City
of Westlake to enter a Joint Services Agreement providing for the lighting of
the I-10 Calcasieu River Bridge with costs to be shared on a one-third/one-third/one-third
basis by the three entities, and further, authorizing the President of the
Police Jury, or his designee, when appropriate, to execute all documents
related thereto. It was noted that the Parish’s portion was estimated to be
$48,362.
(12.6) Recommended that the request of Mark and Shila Cowart be
approved to record the Quail Ridge Subdivision revised plat showing the
relocation of the 20 foot drainage easement and 20 foot maintenance easement
lying in Lots 22 and 23 of Quail Ridge Subdivision.
AGENDA NOTE: the previous easements were abandoned by the
Police Jury, as per resolution adopted on July 19, 2007, as per plat recorded
in Plat Book 27, Page 68 of the records of Calcasieu Parish.
(12.7) Recommended that a
resolution be adopted approving the revised Right-of-Way Preservation Map
Thoroughfare Plan to include future improvements for the Pete Seay Road/I-10
Interchange and Frontage Roads.
(12.8) Recommended that a
resolution be adopted approving a Cooperative Endeavor Agreement between the
Police Jury and the Louisiana Department of Transportation and Development
(DOTD) for the Federal Off-System Bridge Rehabilitation and Replacement
Program, and further, authorizing the President of the Police Jury, or his
designee, when appropriate, to execute all documents related thereto.
(12.9) Recommended that a
Memorandum of Understanding be approved between the Calcasieu Parish Animal
Services and Adoption Center and the International Fund for Animal Welfare
(IFAW) with reference to IFAW’s assistance in identifying and coordinating
disaster assistance and animal rescue efforts during a major incident such as a
natural or man-made disaster, and further, authorizing the President of the
Police Jury, or his designee, when appropriate, to execute all documents
related thereto.
(12.10) Recommended that
the President of the Police Jury be authorized to execute a Drainage Easement
and Temporary Construction Servitude from Raleigh and Barbara Newman for Sandia
Estates Part 2. (Police Jury District 12,
Mr. Clement)
(12.11) Recommended that
the 2007-2009 Capital Improvement Plan be amended to add Johnny Breaux Road in
Ward Seven to be paved under the 2002 Sales Tax Plan. (Police Jury District 12, Mr. Clement)
(12.12) Recommended that
the West Maintenance Facility Project be accepted as substantially complete.
13. Consideration
of approving the Budget Committee Report dated August 30, 2007. Said Committee:
(13.1) Recommended
approval of the following requests for funding from the Parish’s Gaming Fund:
(13.1.1) grant in the
amount of $21,000 from the Ward One allocation of the Gaming Fund to Community
Center and Playground District No. Four of Ward One for road base for parking
lot at Senior Center and enhancement of wastewater system, and further, authorizing
the President of the Police Jury, or his designee, when appropriate, to execute
all documents related thereto.
(13.1.2) grant in the
amount of $10,000 from the Ward Four allocation (District 14) of the Gaming
Fund to the Westlake Police Department for the purchase of bulletproof vests,
and further, authorizing the President of the Police Jury, or his designee,
when appropriate, to execute all documents related thereto.
(13.1.3)
grant in the amount of $3,000 from the Ward Four allocation (District 12) of
the Gaming Fund to the Ward Four Marshal’s office for their anti-litter program
efforts, and further, authorizing the President of the Police Jury, or his
designee, when appropriate, to execute all documents related thereto.
(13.1.4)
grant in the amount of $20,000 from the Ward Four allocation (District 12) of
the Gaming Fund to the Ward Four Fire Protection District No. Two to assist in
the completion of the construction of a fire station off of Beglis Parkway, and
further, authorizing the President of the Police Jury, or his designee, when
appropriate, to execute all documents related thereto.
(13.1.5)
grant in the amount of $12,000 from the Ward Four allocation (Districts 12 and
13) of the Gaming Fund to the West Calcasieu Cameron Hospital Therapeutic
Riding Center for expansion of existing programs, and further, authorizing the
President of the Police Jury, or his designee, when appropriate, to execute all
documents related thereto.
(13.1.6)
grant in the amount of $15,000 from the Ward Four allocation (District 12) of
the Gaming Fund to the Brimstone Museum for enhancement of museum activities
and programs, and further, authorizing the President of the Police Jury, or his
designee, when appropriate, to execute all documents related thereto.
(13.1.7) grant in the
amount of $180,000 from the Ward Seven allocation of the Gaming Fund to the
Community Center and Playground District No. Three of Ward Seven for
construction of a softball complex, concession stands, and parking, and
further, authorizing the President of the Police Jury, or his designee, when
appropriate, to execute all documents related thereto.
(13.1.8) grant in the
amount of $25,000 from the Ward Six allocation of the Gaming Fund to the City
of DeQuincy for supplemental funding on a project for which the City has
applied for funding under the Parish’s Road and Drainage Trust Fund involving
Lake Charles Avenue, Center Street, Holly Street, et al.
(13.2) Recommended
approval of entering into a Joint Services Agreement between the Police Jury,
the City of Lake Charles, and the Calcasieu Parish School Board for drainage
work in the vicinity of Fairview Elementary School on Highway 14 in Lake
Charles, with said entities to contribute one-third of the total cost of said
improvements in the amount of $14,462 each, with the Police Jury’s share to
come from the Ward Three allocation of the Gaming Fund.
14. Consideration
of adopting a resolution amending the Fee Schedule approved by the Police Jury
on December 7, 2006, utilized by the Division of Planning and Development, to
reenact the Mechanical (HVAC) Fees as follows:
Less
than 5 tons $40.00
5
tons and greater $60.00
AGENDA
NOTE: on December 7, 2006, the
Police Jury adopted ordinances implementing the 2006 International Residential
Code and the 2006 International Building Code, and fees applicable thereto, and
further, the Police Jury approved amendment that no inspection fees be charged
by the Parish for Mechanical/HVAC inspections until August 15, 2007.
15. Adoption
of an ordinance levying a 3.46-mill property tax for the Parishwide Courthouse
and Jail Maintenance Tax, as per the recent approval by the voters in Calcasieu
Parish on July 21, 2007.
16. Consideration
of adopting a resolution approving a Joint Services Agreement between the
Police Jury, the Calcasieu Parish Sheriff’s Office, and the Calcasieu Parish
District Attorney’s Office providing for joint funding for the employment by
the District Attorney’s Office of an individual experienced in fields of
recreation and administration for programs of the District Attorney’s Office,
the Sheriff’s Office, and the Office of Juvenile Justice Services, and
further, authorizing the President of the Police Jury, or his designee, when
appropriate, to execute all documents related thereto.
17. Consideration of adopting a resolution
authorizing the Housing Department to participate in HUD's Disaster Housing
Assistance Program (DHAP).
AGENDA NOTE:
DHAP is a HUD-FEMA pilot grant program to provide rent subsidies for non-HUD
assisted individuals and families displaced by
Hurricane Katrina or Hurricane Rita.
18. Consideration of
approving the following requests from the Office of Community Services:
(18.2) adopt a resolution authorizing the
Office of Community Services to enter into an agreement with the Louisiana
Department of Education to sponsor the Child and Adult Care Food Program,
Family Day Care Home Program for the FY2008, and further, authorizing the
President of the Police Jury, or his/her designee, when appropriate, to execute
all documents related thereto.
19. Consideration of adopting a resolution
approving the renewal of the following Contract to Provide Services/Hold
Harmless Agreements between the Police Jury and the following individuals for
parkkeeper services at parish parks, and further, authorizing the President of
the Police Jury, or his designee, when appropriate, to execute all documents
related thereto:
(19.1) Lucas and Vernita Thibeaux at
Intracoastal Park located in Ward Four.
(19.2) Bryan T. Pitre at Mallard Junction
Park located in Ward Three.
(19.3) Mary Woodard at White Oak Park
located in Ward Eight.
20. Consideration
of adopting a resolution approving the sublease of a portion of leased space
between the Police Jury and a tenant and user of the Magnolia Building to
another tenant, in accordance with the terms and conditions of the primary
lease.
21. Take
appropriate action on the vacancy on the Board of Commissioners of Community
Center and Playground District No. One of Ward Six created by the resignation
of Ms. Jeanette Peterson, effective May 31, 2007. (Ms. Peterson represents District 14. Mrs. Treme is the liaison. The Agenda Committee recommended that
action be deferred for thirty days.)
AGENDA
NOTE: the Police Jury deferred
action on May 3, 2007, until May 31, 2007, on June 7, 2007, until June 28,
2007, on July 5, 2007, until July 26, 2007, on August 2, 2007, until August 30,
2007, and on August 2, 2007, until August 30, 2007.
22. Take appropriate action on the vacancy on the
Board of Commissioners of Ward Six Fire Protection District No. One created by
the recent death of Mr. Kenny E. Guidry.
(Mr. Guidry represented District 11.
Mrs. Treme is the liaison. The
Agenda Committee recommended that action be deferred for thirty days.)
23. Take appropriate action on the expiration of
the term of Ms. Joy Abshire as a member of the Board of Commissioners of
Community Center and Playground District No. Two of Ward Four (a/k/a Sulphur
Parks and Recreation). (Ms. Abshire is
the at-large representative. Mr. Andrepont and Mr. Danahay are the liaisons.
The Agenda Committee recommended that Ms. Abshire be reappointed.)
24. Take appropriate
action on the expiration of the term of Mr. Gerry N. Trahan as a member of the
Board of Commissioners of Community Center and Playground District No. Two of
Ward Four (a/k/a Sulphur Parks and Recreation). (Mr. Trahan represents District 13. Mr. Andrepont and Mr. Danahay are the liaisons. The Agenda
Committee recommended that action be deferred for thirty days.)
25. Take appropriate action on the expiration of
the term of Mr. Robert “Binky” Barrentine as a member of the Board of
Commissioners of Waterworks District No. Eleven of Wards Four and Seven. (Mr.
Barrentine represents District 14. Mr.
McMillin is the liaison. The Agenda Committee recommended that Mr. Barrentine
be reappointed.)
26. Take appropriate action on the expiration of
the term of Mr. Richard Hebert as a member of the Board of Commissioners of
Waterworks District No. Four of Ward Four.
(Mr. Hebert represents District 14.
Mr. McMillin is the liaison. The Agenda Committee recommended that Mr.
Hebert be reappointed.)
27. Take appropriate action on the expiration of
the term of Reverend Joseph Thomas as a member of the Board of Commissioners of
Waterworks District No. One of Ward One.
(Rev. Thomas represents District 2 after consultation with District
11. Mr. Manuel is the liaison. The Agenda
Committee recommended that Reverend Thomas be reappointed.)
28. Take appropriate action on the expiration of
the term of Mr. Henry Batiste as a member of the Board of Commissioners of the
Ward One Economic Development Board. (Mr. Batiste holds a seat nominated by the
Calcasieu Parish Police Jury, as per Act 377 of the 2001 Regular Session of the
Legislature. Mr. Manuel is the liaison.
The Agenda Committee recommended that Mr. Batiste be reappointed.)
29. Take appropriate action on the expiration of
the term of Mr. Stephen Smith as a member of the Board of Commissioners of Ward
Seven Fire Protection District No. One. (Mr. Smith represents District 12. Mr.
Clement is the liaison. The Agenda
Committee recommended that Mr. Smith be reappointed.)
30. Take appropriate action on the expiration of
the term of Mr. Troy C. Hailey as a member of the Board of Commissioners of
Ward One Fire Protection District No. One. (Mr. Hailey represents District 2
after consultation with District 11.
Mr. Manuel is the liaison. The Agenda Committee recommended that Mr.
Hailey be reappointed.)
31. Consideration of accepting the Calcasieu
Parish Library System, Storm Damage Repairs due to Hurricane Rita, Multiple
Locations Project, as substantially complete.
32. Take appropriate action on bids received by
the Police Jury on August 16, 2007, for office renovations to existing building
(former Mire Building) located at the corner of Ryan and Gill Streets.
AGENDA NOTE: action on bids was deferred by the Police
Jury until September 6, 2007. The
Project Architect recommends that the low base bid in the amount of $244,800
and the add alternate bid in the amount of $12,000 of John D. Myers and
Associates, Inc. be accepted (total contract amount is $256,800).
33. Take appropriate action on bids received by
the Parish Purchasing Agent on August 21, 2007, for cold mix, light weight
aggregate, concrete revetment mats, and propane fuel, with unit prices
effective from October 1, 2007, until September 30, 2007.
34. Take appropriate action on bids received by
the Parish Purchasing Agent on August 21, 2007, for one new mid-sized sedan,
for use by the Office of Juvenile Services.
35. Take appropriate action on bids received by
the Parish Purchasing Agent on August 21, 2007, for one new and unused 2008
forklift, for use by the Division of Engineering and Public Works (Mosquito
Control Department).
36. Take appropriate action on bids received by
the Parish Purchasing Agent on August 28, 2007, for one 2008 one-ton regular
cab pickup truck with mounted service body and one 2008 one-half extended cab
pickup truck, for use by the Division of Engineering and Public Works.
37. Consideration of authorizing the Parish
Purchasing Agent to advertise for bids for ready mix concrete, crushed stone,
hot mix, floating aerators for oxidation pond, sewer pumps complete with fiberglass
tanks with unit prices effective from October 5, 2007, until March 31, 2008,
and equipment tires, with unit prices effective from November 1, 2007, until
April 30, 2008.
38. Consideration of proclaiming the fourth
Monday in September (Monday, September 24, 2007) as “Family Day, A Day to Eat
Dinner with Your Children” in Calcasieu Parish, as per the request of The
National Center on Addiction and Substance Abuse (CASA) at Columbia University.
39. Consideration of adopting a resolution
authorizing the Director of the Division of Planning and Development to meet
with Mayor Randy Roach regarding the possibility of a joint service agreement
to clean up the Old Rock of Tabernacle Cemetery which is located in the City of
Lake Charles. (Mr. Collins)
40. Receive report from the Division of Planning
and Development regarding problems associated with tall grass and junk on
adjudicated property about which the purchasers are unable to do anything until
the sale goes through all legal requirements and is successfully completed.
(Mrs. Griffin)
41. Receive report from Sheriff Tony Mancuso and
Police Chief Don Dixon regarding political signs being damaged and/or stolen.
(Mr. Collins)
42. ADVISE that surplus adjudicated properties
will be offered for sale by the Director of the Division of Planning and
Development on September 25, 2007.
·
Term of Mr. Kenneth Wayne “Kenny” Nabours as a
member of the Board of Commissioners of West Calcasieu Port, Harbor, and
Terminal District. (Mr. Nabours
represents the West Calcasieu Association of Commerce. Mr. Andrepont and Mr. McMillin are the
liaisons.)
·
Term of Mr. Whit Baker as a member of the
Calcasieu Parish Planning and Zoning Board.
(Mr. Baker represents Wards 5, 6, & 7. Mr. Manuel is the liaison.)
·
Term of Mr. Samuel L. Hebert as a member of the
Calcasieu Parish Planning and Zoning Board.
(Mr. Hebert represents Ward 1.
Mr. Manuel is the liaison.)
·
Term of Mr. Paul Guillory as a member of the Board
of Commissioners of Ward Eight Fire Protection District No. Two. (Mr. Guillory represents District 10. Mr. Stelly is the liaison.)
·
Term of Mr. Lester Goss as a member of the Board
of Commissioners of Ward Four Fire Protection District No.Three. (Mr. Goss represents District 3. Mr. McMillin is the liaison.)