A G E N D A

REGULAR MEETING

THURSDAY, JULY 1, 2004

5:30 P.M.

1. Call to order by President Clement.

2. Invocation. (Mr. Collins)

3. Pledge of Allegiance.

4. Roll Call.

5. Appearance of Mr. David Thibodeaux, Candidate for Louisiana’s 7^th Congressional District.

6. Receive presentation from representatives of the Coastal Plain Conservancy regarding their organization mission and goals.

7. Take appropriate action on applications for liquor and beer permits. (Mr. Vickers) (see attached)

8. Consideration of approval of payment of all current invoices.

9. Consideration of approving the minutes of the regular meeting of the Police Jury dated June 3, 2004.

10. Consideration of approval of the Agenda Committee Report dated June 24, 2004.

11. Consideration of approval of the Public Works Committee Report dated June 24, 2004. Said Committee recommended:

(11.1) Received and opened the following bids for the mechanical and electrical upgrades to the Magnolia Building, as advertised in accordance with law for action to be taken at 5:30 p.m., with final action thereon to be taken at the Regular Meeting of the Police Jury on July 1, 2004:

Vitello, Inc. (#27102)............................................................................................................................. $2,520,535.00

Calcasieu Mechanical Contractors, Inc. (#23795)...................................................................... $1,990,800.00

Bernhard Mechanical Contractors, Inc. (#72).............................................................................. $1,998,000.00

AGENDA NOTE: the Project Engineer, Associated Design Group, Inc. recommends that the low bid in the amount of $1,990,800.00 of Calcasieu Mechanical Contractors, Inc. be accepted.

(11.2) Received a presentation by the Division of Engineering and Public Works concerning stormwater management and instructed the staff to do a study to present to the Police Jury within 90 days on an alternative system of governance relating to drainage and stormwater management.

(11.3) Recommended that a resolution be adopted naming a former private road (unnamed road off of Carlyss Drive in Ward Four, also known as Greco Road) which was accepted for parish maintenance by the Police Jury at its regular meeting on May 6, 2004, as Langford Drive. (Ward Four, Police Jury District 12)

(11.4) Recommended that the President of the Police Jury be authorized to execute the necessary documentation for donation of right of way from Roxsann Koonce Bear, Huey Leon Spell and Nancy Ellen Fontenot Spell, and Larry James King and Faye Ann King on Nathan Koonce Road in Ward 4. (Police Jury District 12)

(11.5) Recommended that the 2004 Capital Improvement Plan be amended to include the hardsurfacing of Nathan Koonce Road in Ward Four. (Police Jury District 12)

(11.6) Recommended that a resolution be adopted approving an Agreement for Professional Engineering Services between the Police Jury and URS Corporation to complete the design drawings for the Dave Dugas Road Bridge Replacement at a fixed price of $50,000, and further, authorize the President of the Police Jury, or his designee, when appropriate, to execute all documents related thereto. (Police Jury District 12)

(11.7) Recommended that a letter be sent to Louisiana Department of Transportation and Development requesting that consideration be given in order of the priority shown to various railroad crossings within Calcasieu Parish for the installation of signal devices under the Highway Safety Funding Program 203.

(11.8) Recommended that Calcasieu Parish Project No. 2004-01 (Lorrain Bridge Replacement) be accepted as substantially complete.

(11.9) Advised that the inquiry into the operation of the Ward Four Gravity Drainage District has been completed by the District Attorney’s Office and Parish Legal Counsel with a finding that no “illegal or inappropriate” activities were performed by any employee of the Drainage District on behalf of any private landowners.

(11.10) Congratulated Mr. McMurry on being recently appointed by Governor Kathleen Blanco to serve on the Governor’s Health Care Reform Panel which is designated to play a very important role in the future of health care in the State of Louisiana.

12. Consideration of adopting a resolution indicating objection/no objection to the following proposed project in Calcasieu Parish, Louisiana, provided said work meets with the rules and regulations of the Corps of Engineers, Best Management Practices during the course of construction set forth by the Environmental Protection Agency guidelines, and approvals are received from all other appropriate state and federal agencies, and further, that any required permits are obtained from the Division of Planning and Development:

(12.1) Proposal of Krause and Managan Lumber company to clear, grade, and redistribute approximately 3,000 cubic yards of native earthen material and deposit an additional 3,000 cubic yards of hauled-in clay and limestone and 4,000 cubic yards of concrete, all to construct foundation pads, driveways, and roadways, as necessary, to implement a 75-lot residential subdivision (Will’s Settlement). Said project is located north of Sam Houston Jones State Park, off of Sutherland Road, near Moss Bluff. The Planning Staff recommends that the Police Jury indicate no objection to this project application.

AGENDA NOTE: any resolution of no objection to any project, if adopted, will stipulate that such “no objection” is based solely on evaluation by the Parish Planning and Development Staff relative to the project’s compliance with current parish ordinances and provisions, and that no environmental assessment was made, and further, requesting the agencies and/or individuals with environmental expertise to make an evaluation and forward their findings to the U. S. Corps of Engineers.

13. Consideration of approving the recommendations of the Director of the Division of Planning and Development in reference to the Surplus Adjudicated Property Sale conducted on June 22, 2004, on the following cases, and adopt an ordinance with respect to each piece of property:

(13.1) AP03-153-04 (E. Belden Street-vacant lot) (Police Jury District 3)

[The Director of the Division of Planning and Development recommends that the highest offer in the amount of $1,000.00 by Clayton Fobbs be accepted.]

(13.2) AP03-155-04 (S. Shattuck Street-vacant lot) (Police Jury District 3)

[The Director of the Division of Planning and Development recommends that the highest offer in the amount of $550.00 by Nolan Gallo be accepted.]

(13.3) AP03-156-04 (Corner of MLK Boulevard and Hagan Street) (Police Jury District 2)

[The Director of the Division of Planning and Development recommends that the highest offer in the amount of $18,100.00 by Janea Nicole Adams be accepted.]

(13.4) AP04-152-04 (Carolyn Street-vacant lot) (Police Jury District 15)

[The Director of the Division of Planning and Development recommends that the highest offer in the amount of $4,000.00 by Roger Dean Vincent be accepted.]

(13.5) AP07-154-04 (Corner of Mill and East Street-vacant lot) (Police Jury District 12)

[The Director of the Division of Planning and Development recommends that the highest offer in the amount of $600.00 by Robert Lee Taylor be accepted.]

14. Consideration of adopting a resolution approving an Agreement between the Police Jury, Office of Juvenile Justice Services, and the Louisiana Department of Education for the continued administration, operation, supervision, and accountability of the Child Nutrition Programs, as administered by the United States Department of Agriculture, with said agreement to be effective July 1, 2004, and to be a permanent agreement unless terminated, as provided for in the contract, and further, authorize the President of the Police Jury, or his designee, when appropriate, to execute all documents related thereto.

15. Consideration of the following requests from the Office of Homeland Security and Emergency Preparedness:

(15.1) adopt a resolution approving a contract between the Police Jury and Louisiana State University for their Hurricane Center to survey four buildings in our parish to determine hurricane survivability, and further, authorize the President of the Police Jury, or his designee, when appropriate, to execute all documents related thereto; and

AGENDA NOTE: two of the buildings are potential shelter locations and are Purple Heart Gym on J. Bennett Johnson Avenue and the Foreman-Reynaud Recreation Center on Highway 90, and the second two are for continuity of Parish Government/Emergency Services and include the Police Jury Government Building and the 911 Center. The total cost of the survey is $3,674.00.

(15.2) adopt a resolution approving the extension of the contract between the Police Jury and Compliance Solutions, Inc. (CSI) from June 30, 2004, until August 31, 2004, and further, authorize the President of the Police Jury, or his designee, when appropriate, to execute all documents related thereto.

AGENDA NOTE: CSI is developing the Regional Response Plan that is funded 100% with federal dollars. The Parish has received an extension on this grant because of plan changes from FEMA.

16. Consideration of adopting a resolution approving the exercise of the option to renew the Joint Services Agreement between the Police Jury and the Calcasieu Parish Sheriff's Office for a one-year period beginning July 1, 2004, with the option of renewing the agreement for one additional year, for the operation of the Motorist Assistance Patrol (MAP) Program, and further, authorize the President of the Police Jury, or his designee, when appropriate, to execute all documents related thereto. (see attached)

17. Consideration of approving the Budget Committee Report dated June 24, 2004. Said Committee recommended:

(17.1) Recommended approval of distribution of Delta Downs slot revenues for 2004.

(17.2) Recommended approval of a Cooperative Endeavor Request in the amount of $10,000.00 from Community Center and Playground District No. Four of Ward One for the repair of the football field and addition of sprinklers from the Ward One Special Projects by Ward allocation for Grant Year 2004.

(17.3) Recommended approval of a request for funding in the amount of $8,000.00 from the Ward Four Fire Protection District No. Four (Houston River) for radio/pager enhancement from the 2003 Ward Four allocation of Delta Downs Funding.

AGENDA NOTE: said Fire District had applied for this funding from the 2004 Special Projects by Ward allocation for Grant Year 2004, but said funding was not awarded due to a lack of funds in that allocation.

(17.4) Recommended approval of a request for a time extension of six months from Recreation District No. One of Ward Eight to complete a walking path project due to other projects being constructed adjacent to the proposed walking path that have not been completed.

AGENDA NOTE: on November 21, 2004, the Police Jury approved the reallocation of a funding request in the amount of $25,000 to the walking path project.

18. Take appropriate action on the vacancy (a law enforcement representative) on the Quality Assurance Review Panel for ambulance services. (Mr. Keith Holland held this position and has recently retired from the Lake Charles Police Department. Chief Don Dixon has nominated Captain Tommy Davis to fill this vacancy. Mrs. Treme, as Ambulance Regulatory Committee Chairperson, recommends that Captain Davis be appointed.)

19. Take appropriate action on the expiration of the term of Ronald L. Williams as a member of Ward Three Fire Protection District No. Two. (A determination needs to be made regarding the membership of this Board and the allotment of said members to the respective Police Jury Districts. Mr. Kleckley is the liaison. The Agenda Committee recommended that action be taken at the Regular Meeting on July 1, 2004.)

AGENDA NOTE: action was deferred by the Police Jury on January 8, 2004, to January 29, 2004, on February 5, 2004, to February 26, 2004, on March 4, 2004, to March 25, 2004, on April 1, 2004, to April 29, 2004, on May 6, 2004, to May 27, 2004, and on June 3, 2004, to June 24, 2004.

20. Take appropriate action on the expiration of the term of Teresa Ryan as a member of the Board of Commissioners of Ward Three Fire Protection District No. Two. (A determination needs to be made regarding the membership of this Board and the allotment of said members to the respective Police Jury Districts. Mr. Kleckley is the liaison. The Agenda Committee recommended that action be taken at the Regular Meeting on July 1, 2004.)

21. Take appropriate action on the expiration of the term of Earl Sims, Jr. as a member of the Board of Commissioners of Recreation District No. One of Ward Four. (Mr. Sims represents District 14. Mr. McMillin is the liaison. The Agenda Committee recommended that action be deferred for ninety days.)

AGENDA NOTE: action was deferred by the Police Jury on June 3, 2004, to June 24, 2004.

22. Take appropriate action on the expiration of the term of Phillip E. Tarver as a member of the Workforce Investment Board. (Mr. Tarver represents the private sector-nominated by the Louisiana Auto Dealers Association. A letter was written to the Louisiana Auto Dealers Association requesting nominations, but no response has been received to date. Mrs. Griffin and Mr. Moon are the liaisons. The Agenda Committee recommended that action be deferred for thirty days.)

AGENDA NOTE: action was deferred by the Police Jury on June 3, 2004, to June 24, 2004.

23. Take appropriate action on the expiration of the term of Johnny Johnson as a member of the Calcasieu Parish Planning and Zoning Board. (Mr. Johnson represents Ward Three, less Precincts 30 and 31. Mr. Landry is the liaison. The Agenda Committee recommended that action be deferred for thirty days, and that Mr. Stelly and Mr. Landry get together to discuss the composition of the Planning and Zoning Board.)

24. Take appropriate action on the expiration of the term of Jerry Whatley as a member of the Burton Coliseum Advisory Committee. (Mr. Whatley is the County Agent representative. Mr. Clement is the Police Jury liaison. The Agenda Committee recommended that Mr. Whatley be reappointed.)

25. Take appropriate action on the expiration of the term of Bridget Martin as a member of the Burton Coliseum Advisory Committee. (Ms. Martin represents McNeese State University, and a letter has been received from McNeese State University requesting that Ms. Martin be reappointed. Mr. Clement is the Police Jury liaison. The Agenda Committee recommended that Ms. Martin be reappointed, as per the nomination of McNeese State University.)

26. Take appropriate action on the expiration of the term of Will Chenier as a member of the Burton Coliseum Advisory Committee. (Mr. Chenier represents McNeese State University, and a letter has been received from McNeese State University requesting that Dr. Brenda Birkett be appointed. Mr. Clement is the Police Jury liaison. The Agenda Committee recommended that Dr. Birkett be appointed, as per the nomination of McNeese State University.)

27. Take appropriate action on bids received on June 17, 2004, on Calcasieu Parish Project No. 2004-07 (Pavement Striping of Various Roads in Wards 1, 2, 3, 4, 5, 6, 7, and 8 of Calcasieu Parish, Louisiana).

AGENDA NOTE: action on bids was deferred by the Police Jury until July 1, 2004. The Parish Engineer recommends that the low bid in the amount of $169,974.25 of Stars and Stripes Traffic Systems, L.L.C. be accepted.

28. Take appropriate action on bids received on June 23, 2004, by the Parish Purchasing Agent for approach guardrails, railroad cars, creosoted bridge lumber, concrete bridge decks, with unit prices effective from August 1, 2004, until July 31, 2005. (see attached)

29. Take appropriate action on bids received on June 28, 2004, by the Parish Purchasing Agent on concrete revetment mats, with unit prices effective from July 13, 2004, until December 31, 2004. (see attached)

30. Consideration of authorizing the Parish Purchasing Agent to advertise for bids for sign blanks, sign faces, pavement markings, square-steel posts, and metal signs posts, with unit prices effective from September 1, 2004, until February 28, 2005.

31. Consideration of going into executive session to discuss Lawsuit 2002-3145 (Moss vs. Police Jury et al).

32. ADVISE that Mr. Allen Smith, Jr., General Legal Counsel to the Police Jury, was recently honored by the Louisiana Bar Foundation with the Curtis R. Boisfontaine Trial Advocacy Award for his long-standing devotion to excellence in trial practice and for upholding the standards of ethics and consideration for the courts, litigants, and all counsel in his practice of the law.

ADVISE THAT THE FOLLOWING TERMS

WILL EXPIRE IN AUGUST, 2004

· Term of Jeffrey W. Coates as a member of the Board of Directors of Industrial Development Board of Calcasieu Parish, Louisiana, Inc. (Mr. Danahay and Mr. Kleckley are liaisons.)

· Term of Blaine Harrington as a member of the Board of Commissioners of Gravity Drainage District No. Nine of Ward Two. (Mr. Harrington represents District 10. Mr. Stelly is the liaison.)

· Term of Charles H. Schultz as a member of the Board of Commissioners of Gravity Drainage District No. Nine of Ward Two. (Mr. Schultz represents District 10. Mr. Stelly is the liaison.)

· Term of L.J. Primeaux as a member of the Board of Commissioners of Gravity Drainage District No. Nine of Ward Two. (Mr. Primeaux represents District 10. Mr. Stelly is the liaison.)

· Term of Johnny D. Groves as a member of the Board of Commissioners of Community Center and Playground District No. One of Ward Six. (Mrs. Treme is the liaison.)

· Term of V. A. Tramonte as a member of the Board of Commissioners of Waterworks District No. Nine of Ward Four. (Mr. Danahay is the liaison.)

· Term of Jack Chelette as a member of the Board of Commissioners of Gravity Drainage District No. Four of Ward Three. (Mr. Collins and Mrs. Kleckley are the liaisons.)

· Term of Denise Foster as a member of the Board of Commissioners of Gravity Drainage District No. Four of Ward Three. (Mr. Collins and Mrs. Kleckley are the liaisons.)

· Term of Lowell Guillory as a member of the Board of Commissioners of Gravity Drainage District No. Four of Ward Three. (Mr. Collins and Mrs. Kleckley are the liaisons.)