A G E N D A
REGULAR MEETING
THURSDAY,
MARCH 4, 2004
5:30
P.M.
1. Call to order by
President Clement.
2. Invocation. (Mr. Stevens)
3. Pledge of
Allegiance.
4.
Roll
Call.
5. Presentation
of certificates to Calcasieu 4-H and FFA members who were recently recognized
as Champion Exhibitors at the District and State Livestock Shows. (Mr. Stelly)
6. Take
appropriate action on applications for liquor and beer permits. (Mr.
Vickers) (No action required due to the fact that no applications have been
submitted.)
7. Consideration of approval of payment of all current invoices.
8. Consideration of approving the minutes of the regular meeting of
the Police Jury dated February 5, 2004.
9. Consideration of approval of the Agenda Committee Report dated
February 26, 2004.
10.
Consideration of approval of the Public Works Committee
Report dated February 26, 2004. Said Committee:
(10.1) Received and opened the following
bids, as advertised in accordance with law for action to be taken at 5:30 p.m.,
for Calcasieu Parish Project No. 2004-02 (Hardsurfacing and Overlaying
of Various Roads in Calcasieu Parish, Louisiana):
Prairie Construction
Company, Inc. $2,261,332.10
R. E. Heidt Construction
Company, Inc. $2,123,345.77
AGENDA NOTE: the Parish Administrator recommends that the
low bid in the amount of $2,123,345.77 of R. E. Heidt Construction Company,
Inc. be accepted.
(10.2) Received
the following grants from the Louisiana Rural Development Grant Program, as
presented by Senator Gerald Theunissen and Representative Dan Morrish,
representing the Calcasieu Legislative Delegation: (Action on this item was
taken during the Special Meeting of the Police Jury which was held prior to the
Public Works Committee Meeting on this date.)
Community Center & Playground District
No. 7 of Ward 2 Bleachers $12,428
Sewer District No. 13 of
Ward 4 Upgrades $12,428
Ward 5 Fire Protection District No. 1 Radios $12,428
Ward 6 Fire Protection District No. 1 Equipment $12,428
Waterworks District No. 5 of Wards 3 &
8 Computers $10,000
(10.3) Recommended that a resolution be adopted
accepting Rustic View Estates Phase 2 A & B located in Section 29, Township
11 South, Range 8 West, off Helms Road and Greathouse Road in Ward Three. (Police Jury District 7)
(10.4) Recommended that a resolution be adopted
accepting Hunters Cove Part 1 located in Section 8, Township 10 South, Range 10
West, off Currie Road in Ward Four.
(Police Jury District 12)
(10.5)
Recommended that a resolution be
adopted approving an agreement between the Police Jury and H. Curtis Vincent
and Steven D. Shows Architects, LLC, for architectural services related to the
improvements at Intracoastal Park, and further, authorizing the President of
the Police Jury, or his designee, when appropriate, to execute all documents
related thereto.
(10.6)
Recommended that a resolution be
adopted approving an agreement between the Police Jury and the Office of State
Parks for a grant in the amount of $73,292.50 for the improvements to the boat
launch at the end of old Highway 90 in Vinton, and providing for a 50% match
($73,292.50) from the undesignated reserve in the Parks Fund, and further,
authorizing the President of the Police Jury, or his designee, when
appropriate, to execute all documents related thereto.
AGENDA
NOTE: a letter was received from the Office
of State Parks indicating that the Police Jury has been awarded said grant for
this project; however the 50% match from the Police Jury was not provided for
in a specific line item in the 2004 Annual Budget, thereby necessitating the
transfer from the reserve.
(10.7) Advised that a letter was received from
The Honorable Ulysses Gene Thibodeaux, Judge of the Third Circuit Court of
Appeals, expressing the Court’s appreciation for the Police Jury’s recent
action (on February 19, 2004) to enter into a Joint Services Agreement with the
City of Lake Charles for the installation of a traffic signal and turn lane at
the intersection of Broad Street, Main Street, and Bunker Road in Ward Three.
(The Third Circuit Court of Appeals’ building is located at 1000 Main Street,
and the judges and employees of the Court have experienced traffic problems at
this intersection.)
11. Consideration of adopting a resolution indicating objection/no
objection to the following proposed project in Calcasieu Parish, Louisiana,
provided said work meets with the rules and regulations of the Corps of
Engineers, Best Management Practices during the course of construction set
forth by the Environmental Protection Agency guidelines, and approvals are
received from all other appropriate state and federal agencies, and further,
that any required permits are obtained from the Division of Planning and
Development:
(11.1) Proposal of John P.
Harris to construct a new boat house, walkway, and dock for private
recreational use. The existing dock
will be removed and dredging will not be required for this project. Said project is located off of Manning Road
on the east side of Calcasieu Lake. The
Planning Staff recommends that the Police Jury indicate no objection to this
project application.
AGENDA
NOTE: any resolution of no
objection to any project, if adopted, will stipulate that such “no objection”
is based solely on evaluation by the Parish Planning and Development Staff
relative to the project’s compliance with current parish ordinances and
provisions, and that no environmental assessment was made, and further,
requesting the agencies and/or individuals with environmental expertise to make
an evaluation and forward their findings to the U. S. Corps of Engineers.
12. Consideration
of approving the recommendations of the Director of the Division of Planning
and Development in reference to the Surplus Adjudicated Property Sale conducted
on February 23, 2004, on the following cases, and adopt an ordinance with
respect to each piece of property:
(12.1) AP03-137-04
(Brick Street-vacant lot) (Police Jury District 3)
[The Director
of Planning and Development recommends that the highest offer in the amount of
$450.00 by Joseph Narcisse be accepted.]
(12.2) AP03-138-04
(O’Brien Street-vacant lot) (Police Jury District 3)
[The Director
of Planning and Development recommends that the highest offer in the amount of
$1,200.00 by Lester Jerome Duhon be accepted.]
(12.3) AP03-139-04
(N. Cherry Street-vacant lot) (Police Jury District 3)
[The Director
of Planning and Development recommends that the highest offer in the amount of
$1,300.00 by Lester Jerome Duhon be accepted.]
13. Consideration of
adopting a resolution approving an agreement between the Police Jury and Shaw
Environmental, Inc. to provide consultation on a FEMA Acquisition/Elevation
Grant Project No. 1437-019-002 (Grant Amount-$571,889.00) for approximately six
flood mitigation projects, and further, authorizing the President, or his
designee, when appropriate, to execute all documents related thereto.
14. Consideration of authorizing the Division of Planning and
Development to implement procedures through the Parish permitting process to
insure compliance of resident and non-resident contractors with applicable
state laws governing construction contract activity.
15. Consideration of adopting a resolution
approving the submittal of a grant application in the amount of $5,000.00 to
the Louisiana Department of Environmental Quality’s Litter Abatement Grant
Program to fund litter education and abatement initiatives, with a $1,250.00
match to come from the Solid Waste Fund, and further, authorizing the President,
or his designee, when appropriate, to execute all documents related thereto.
16. Consideration of adopting a resolution
approving a Joint Services Agreement between the Police Jury and McNeese State
University to implement a community service project for juveniles involved with
the Office of Juvenile Justice Services at the McNeese State University Farm
which will offer opportunities for community service and service learning and
will facilitate the development of skills and positive interests to prevent
further delinquency, and further, authorizing the President, or his designee, when
appropriate, to execute all documents related thereto.
17. Consideration of adopting a resolution
reactivating Waterworks District No. Fifteen of Ward Two, and having the Police
Jury serve as the board of commissioners for the district.
AGENDA
NOTE: this district was declared
inactive by the Police Jury on April 8, 1999, and would need to be reactivated
to be able to apply for a grant as described in the item below.
18. Consideration of approving, as Board of
Commissioners for Waterworks District No. Fifteen of Ward Two, the submittal of
a Cooperative Endeavor Request in the amount of $25,000 from the Police Jury's
Riverboat Fund (Special Projects by Ward) as matching funds for a project by
the Jeff Davis Water and Sewer Commission No. One to construct a waterline to
the Bell City and Hayes areas.
19. Take appropriate action on the expiration of the term of
Ronald L. Williams as a member of Ward Three Fire Protection District No.
Two. (Because a determination needs to
be made regarding the allotment of said members to the respective Police Jury
Districts, the Agenda Committee recommended that action on this item be
deferred for thirty days, in accordance with the staff’s
recommendation. Mr. Kleckley is the
liaison.)
AGENDA NOTE:
action was deferred by the Police Jury on January 8, 2004, to January
29, 2004, and on February 5, 2004, to February 26, 2004.
20. Take appropriate action on the expiration of the term of
Teresa Ryan as a member of the Board of Commissioners of Ward Three Fire
Protection District No. Two. (Because a
determination needs to be made regarding the allotment of said members to the
respective Police Jury Districts, the Agenda Committee recommended that
action on this item be deferred for thirty days, in accordance with the
staff’s recommendation. Mr. Kleckley is
the liaison.)
AGENDA
NOTE: action was deferred by the
Police Jury on January 8, 2004, to January 29, 2004, and on February 5, 2004,
to February 26, 2004.
21. Take appropriate action on the vacancy on the Board of
Commissioners of the Calcasieu Parish Communications District created by the
resignation of Gene Mullin. (Dr. Mackey
is the liaison. The Agenda Committee recommended that Ronald Phelps be
appointed to fill this vacancy, in accordance with Dr. Mackey’s
recommendation.)
AGENDA NOTE:
action was deferred by the Police Jury on February 5, 2004, to February
26, 2004.
22. Take
appropriate action on the expiration of the term of Dale Hernandez as a
member of the Board of Commissioners of Ward Four Fire Protection District No.
Two. (The nomination structure for this
Board is as follows: District 12 – 4 members; District 15 – 1 member (after
consultation with District 13). The consensus of those Jurors is that the
current membership be allocated as follows:
District 12-Dale Hernandez, Tony Dougherty, James Dennis, and Milton
Castille, and District 15-Vince Lanier.
President Clement is the liaison to the Board. The Agenda Committee recommended that Mr. Hernandez be
reappointed, in accordance with President Clement’s recommendation.)
23. Take
appropriate action on the expiration of the term of Vince Lanier as a
member of the Board of Commissioners of Ward Four Fire Protection District No.
Two. (The nomination structure for
this Board is as follows: District 12 – 4 members; District 15 – 1 member
(after consultation with District 13). The consensus of those Jurors is that
the current membership be allocated as follows: District 12-Dale Hernandez, Tony Dougherty, James Dennis, and
Milton Castille, and District 15-Vince Lanier.
Mr. Lanier does not wish to be reappointed. Mr. Clement is the liaison to the Board. The Agenda Committee
recommended that this item remain on the agenda for a recommendation at the
Regular Meeting on March 4, 2004. Subsequent
to the Agenda Committee, President Clement and Mr. Danahay submitted the name
of John Charles “Charlie” Guidry to fill this vacancy.)
24. Take appropriate action on the expiration of the term of James
J. Vickers as a member of the IMCAL Board of Directors. (The Agenda Committee recommended that Mr.
Vickers be reappointed.)
25.
Take
appropriate action
on the vacancy on the Board of Commissioners of Community Center and Playground
District No. Three of Ward Seven created by the resignation of David
Moreau. (The nomination structure for
this Board is as follows: Districts 11
and 12-1 member; District 12-4 members.
The consensus of those Jurors is that the current membership be
allocated as follows: Districts 11 and 12-David Moreau, and District 12-Linda
Dugas, Donald D. Coleman, Charles Broussard, and Karen Douglass. President
Clement is the liaison. The Agenda Committee recommended that Mr. Terry
Burns be appointed to fill this vacancy.)
26. Take appropriate action on bids received by the Police
Jury on February 19, 2004, for Calcasieu Parish Project No. 2004-03
(Hardsurfacing of Paul Bellon Road and Clyde Dulaney Road).
AGENDA NOTE:
action on bids was deferred by the Police Jury on February 19, 2004, to
March 4, 2004. The Parish Engineer
recommends that the low bid in the amount of $1,267,910.05 of R. E. Heidt
Construction Company, Inc. be accepted.
27. Take appropriate action on bids received on February 26,
2004, by the Parish Purchasing Agent for cold mix, hot mix, ready mix concrete,
crushed stone, liquid asphalt, light weight aggregate, borrow material, with
unit prices effective from April 1, 2004, until September 30, 2004. (see attached)
28. Consideration
of authorizing the Parish Administrator to advertise for bids for the Calcasieu
Parish Health Unit Parking Lot Improvements.
29. Consideration
of authorizing the Parish Purchasing Agent to advertise for bids for weed
control chemicals, with unit prices effective from June 1, 2004, until November
30, 2004.
30. Consideration
of authorizing the Parish Purchasing Agent to advertise for bids for one 2004
mid-size sedan, for use by the Division of Finance.
31. RECEIVE
REPORT from Mr. McMurry on the status of negotiations with the call center
prospect discussed at the Special Meeting of the Police Jury on February 26,
2004, wherein the President of the Police Jury and the Parish Administrator
were authorized to continue negotiations with said prospect.
32. ADVISE
that surplus adjudicated properties will be offered for sale by the Director of
the Division of Planning and Development on March 23, 2004. (see attached)