PROPOSED A G E N D A
REGULAR MEETING
THURSDAY,
DECEMBER 4, 2003
5:30
P.M.
1. Call to order by
President Kleckley.
2. Invocation.
(Mrs. Griffin)
3. Pledge of
Allegiance.
4.
Roll
Call.
5. The following has been advertised in accordance with the law for
action to be taken at 5:30 p.m., and take appropriate action
thereon:
Receive
and open bids for an oil, gas, and mineral lease on certain roads and/or
streets in the South Half of Section 22 and the entirety of Section 27,
Township 10 South, Range 10 West, in Ward Four. (Police Jury District 12)
6. Presentation
of a Certificate of Recognition to Ms. Catherine Holden who was recently
recognized as the 2003 Southwest District Female Athlete of the Year by the
Louisiana Senior Olympic Games. (Mr.
Andrepont)
7. Receive
report and recommendation from Prien Lake Park Evaluation Committee
regarding professional preliminary design services for Prien Lake Park in
response to the Parish’s Request-for-Qualifications/Proposals.
8. Take
appropriate action on applications for liquor and beer permits. (Mr.
Vickers) (see attached)
9. Consideration of approval of payment of all current invoices.
10. Consideration of approving the minutes of the regular meeting of
the Police Jury dated November 6, 2003.
11. Consideration of approval of the Agenda Committee Report dated
November 25, 2003.
12.
Consideration of approval of the Public Works Committee
Report dated November 25, 2003. Said Committee:
(12.1) Received
report from the Division of Planning and Development staff regarding the
newly-implemented Sewerage Ordinance. Mr. Wes Crain, Assistant Director of
Planning and Development, reported that the main problem encountered by the
staff had been related to maintenance of systems in that most homeowners were
of the mindset “out of sight, out of mind” but that the majority of the
homeowners had been cooperative in resolving the complaints.
(12.2) Recommended
that a resolution be adopted accepting Barcelona Subdivision Phase One located
off of Old Spanish Trail in Section 30, Township 9 South, Range 9 West, in Ward
Four. (Police Jury District 15)
AGENDA NOTE: on November 2, 2002, the Police Jury
accepted the plat for recordation purposes only (private roads). The developer is now requesting that the
roads become public.
(12.3) Recommended
that a resolution be adopted accepting Woodland Forest Estates Part Two located
off of North Perkins Road in Section 36, Township 8 South, Range 9 West, in
Ward One. (Police Jury District 1)
(12.4) Recommended
that existing ordinances be amended and/or ordinances be adopted with reference
to the following roads and/or streets located in Ward Four (Police Jury
District 14):
(12.4.1)
establish 40-mph speed limit on Miller Avenue, from the Westlake city limits to
Hudson Drive;
(12.4.2)
cancel 40-mph speed limit on Miller Avenue, from the Westlake city limits to
Bagdad Road;
(12.4.3)
cancel 45-mph speed limit on Miller Avenue, from Bagdad Road to Hudson Drive;
(12.4.4)
establish 40-mph speed limit on Hudson Drive, in its entirety; and
(12.4.5)
cancel 45-mph speed limit on Hudson Drive, from Miller Avenue to Westwood Road.
(12.5) Recommended that the President of the
Police Jury be authorized to execute the necessary documents for donation of
right-of-way from Charles H. Schultz, Kevin Layne and Reinette Elaine Guillory,
Nathan Adam Cormie, Sr., Frances and Michael Miller, Willie P. and Carol Nunez,
Rebecca and Michael Schultz, and Benjamin D. and Melissa Nunez on Schultz Road
off of A. Derouen Road in Ward Two.
(Police Jury District 10)
(12.6) Recommended that the President of the
Police Jury be authorized to execute the necessary documents for donation of
right-of-way from Ernest Semon and Shelby Dean Benoit, Larry Gene Sonnier,
Michael Lynn and Carma Lynn Judy, Randall Wayne Leger, Jonathan Scott and
Courtney Ava Page Cresse, F. Dionne Olson, Emily Rutherford and Briant
Rutherford II, Kendrea Dawn Roland Terrell and Benson B. Terrell, Jr., Reginald
Ralph and Peggy Nash, and Scott David Willis on Miracle Lane in Ward Three. (Police Jury District 9)
(12.7) Recommended that a resolution be adopted
authorizing the President of the Police Jury to execute the necessary documents
for expropriation of right-of-way from Steven Diefenderfer on Miracle Lane in
Ward Three described as follows:
commencing at the Northeast Corner of the West Half of the West Half of
the East Half of the West Half of the Northeast Quarter of Section 36, Township
11 South, Range 9 West, in Calcasieu Parish, Louisiana, thence South along the
East line of said West Half of the West Half of the East Half of the West Half
of the Northeast Quarter a distance of 646.0 feet to point of beginning, thence
continuing South along said East line a distance of 1039.89 feet, thence West a
distance of 30.0 feet, thence North along a line that is parallel to and 30.0
feet West of said East line a distance of 1039.89 feet, thence East a distance
of 30.0 feet to point of beginning.
(Police Jury District 9)
(12.8) Recommended that the President of the
Police Jury be authorized to execute a proposal with Lancon Engineers, Inc. to
provide professional engineering services for Red Davis Road Extension, from
Louisiana Highway 385 to Louisiana Highway 14, located in Ward Three. (Police Jury District 9)
13. Consideration of adopting a resolution indicating objection/no
objection to the following proposed project in Calcasieu Parish, Louisiana,
provided said work meets with the rules and regulations of the Corps of
Engineers, Best Management Practices during the course of construction set forth
by the Environmental Protection Agency guidelines, and approvals are received
from all other appropriate state and federal agencies, and further, that any
required permits are obtained from the Division of Planning and Development:
(13.1) Proposal of Gulf
South Pipeline to place rip rap in Calcasieu River to protect existing
pipeline, construct boat mooring, and fill with 76 cubic yards of crushed
limestone for walkway construction.
Project is located 9.5 miles southwesterly from Lake Charles. The Planning Staff recommends that the
Police Jury indicate no objection to this project application.
AGENDA
NOTE: any resolution of no
objection to any project, if adopted, will stipulate that such “no objection”
is based solely on evaluation by the Parish Planning and Development Staff
relative to the project’s compliance with current parish ordinances and
provisions, and that no environmental assessment was made, and further,
requesting the agencies and/or individuals with environmental expertise to make
an evaluation and forward their findings to the U. S. Corps of Engineers.
14. Consideration
of approving the recommendations of the Director of the Division of Planning
and Development in reference to the Surplus Adjudicated Property Sale conducted
on November 24, 2003, on the following cases, and adopt an ordinance with
respect to each piece of property:
(14.1) AP03-061-02
(1615 Opelousas Street) (Police Jury District 3)
[The
Director of Planning and Development recommends that the highest offer in the
amount of $7,500.00 by Stephen Christopher Ayers be accepted.]
(14.2) AP03-083-03
(2530 Dewey & 1132 Moeling Street (Police Jury District 2)
[The
Director of Planning and Development recommends that the highest offer in the
amount of $17,000.00 by Elmo White be accepted.]
(14.3) AP03-131-03
(N. Enterprise Boulevard-vacant lot) (Police Jury District 3)
[The
Director of Planning and Development recommends that the highest offer in the
amount of $1,000.00 by Donald Dean Jackson be accepted.]
(14.4) AP03-132-03
(321 N. Prater) (Police Jury District 3)
[At the Agenda
Committee meeting on November 25, 2003, the Director of Planning and
Development recommended that the highest offer in the amount of $17,200.00 by
Blaine Allen Celestaine be accepted.
Subsequent to the Agenda Committee on November 25, 2003, Mr. Celestaine
withdrew his offer, and the Director of Planning and Development recommends
that the second highest offer in the amount of $10,000.00 by Stephen
Christopher Ayers be accepted. Dr. Ayers initial bid was $17,000.00.]
(14.5) AP07-130-03
(906 Williams Road) (Police Jury District 11)
[The
Director of Planning and Development recommends that the highest offer in the
amount of $1,700.00 by Que Phan be accepted.]
15. Consideration
of creating a Flood Mitigation Advisory Committee to assist on selecting
applicants for grants received for the following programs: Flood Mitigation Assistance, Hazard
Mitigation Grant Program, Pre-Disaster Mitigation Programs or available related
programs, with said three-member committee to be appointed by the Planning and
Zoning Board from within the Board.
16. Consideration of
adopting a resolution approving a contract between the Police Jury and
Fernandez Plans, LLC, to assist in the formulation of the Metropolitan Planning
Commission, and further, authorizing the President of the Police Jury, or his
designee, when appropriate, to execute all documents related thereto.
18. Consideration
of approving the renewal of a Lease and Management Agreement between the Police
Jury and McNeese State University for the continued operation, management, and
maintenance of the Burton Memorial Coliseum, and further, authorizing the
President of the Police Jury, or his designee, when appropriate, to execute all
documents related thereto.
19. Consideration
of authorizing the execution of an agreement by the Parish Administrator with the
Southwest Louisiana Economic Development Partnership for the lease of office
space in the Magnolia Building for a term not to exceed three (3) years at a
rate to include only the cost of utilities.
20. Consideration
of approving the following requests from the Office of Juvenile Justice
Services:
(20.1)
authorize the Director of the Office of Juvenile Justice Services to negotiate
on the terms and conditions of a contract or contracts between the Police Jury
and the Board of Supervisors of Louisiana State University and Agricultural and
Medical College, on behalf of its Louisiana State University Health Sciences
Center Department School of Medicine in New Orleans, for services of a medical
director at the Office of Juvenile Justice Services, and further, authorizing
the President of the Police Jury, or his designee, when appropriate, to execute
all documents related thereto; and
(20.2)
authorize the Director of the Office of Juvenile Justice Services to negotiate
on the terms and conditions of a contract or contracts between the Police Jury
and Thinkstream for an Integrated Criminal Justice Information System (ICJIS)
software and related services and ongoing support, and further, authorizing the
President of the Police Jury, or his designee, when appropriate, to execute all
documents related thereto.
21. Consideration
of approving the Budget Committee Report dated December 4, 2003.
22. Take
appropriate action on the expiration of the term of Duane Chapman as a
member of the Board of Commissioners of Ward Eight Fire Protection District No.
Two. (Mr. Chapman represents District
2, and Mr. Breaux is the liaison. The Agenda Committee recommended that Mr.
Chapman be reappointed.)
AGENDA
NOTE:
the Police Jury deferred action on October 2, 2003, until October 30,
2003, and on November 6, 2003, until November 25, 2003.
23. Take
appropriate action on the expiration of the term of John LeBleu as a member
of the Board of Commissioners of Ward Eight Fire Protection District No. Two.
(Mr. LeBleu represents District 2, and Mr. Breaux is the liaison. The Agenda
Committee recommended that action be deferred for thirty days. Subsequent to the Agenda Committee, Mr.
Collins contacted Mr. LeBleu, and Mr. Collins recommends that Mr. LeBleu be
reappointed.)
AGENDA
NOTE: the Police Jury deferred
action on October 2, 2003, until October 30, 2003, and on November 6, 2003,
until November 25, 2003.
24. Take
appropriate action on the vacancy on the Board of Commissioners of Ward
Four Fire Protection District No. Two created by the death of Mr. Scotty
Stacy. (Mr. Stacy represented District
12, after consultation with Jurors representing Districts 13 and 15. Mr. Clement is the liaison. The Agenda
Committee recommended that Mr. Dale Hernandez be appointed to fill this vacancy.)
25. Take
appropriate action on the expiration of the term of Eddie LeDet as a member of
the Mossville Awareness Organization.
(No liaison has been assigned. The Agenda Committee recommended that
this item remain on the agenda for a recommendation at the Regular Meeting on
December 4, 2003. Subsequent to
the Agenda Committee meeting, it was determined that the Mossville Awareness
Organization was no longer active, therefore, no action is necessary.)
26. Take
appropriate action on the expiration of the term of Marlene Ross as a member of
the Mossville Awareness Organization.
(No liaison has been assigned. The Agenda Committee recommended that
this item remain on the agenda for a recommendation at the Regular Meeting on
December 4, 2003. Subsequent to
the Agenda Committee meeting, it was determined that the Mossville Awareness
Organization was no longer active, therefore, no action is necessary.)
27. Take
appropriate action on the expiration of the term of McKeever Edwards, Jr. as a
member of the Mossville Awareness Organization. (No liaison has been assigned. The Agenda Committee
recommended that this item remain on the agenda for a recommendation at the
Regular Meeting on December 4, 2003.
Subsequent to the Agenda Committee meeting, it was determined that
the Mossville Awareness Organization was no longer active, therefore, no action
is necessary.)
28. Take
appropriate action on the expiration of the term of Yul Lorio as a member
of the Board of Directors of the Southwest Louisiana Convention and Visitors
Bureau. (Mr. Lorio represents the
Police Jury upon nomination by The Chamber Southwest. Mrs. Treme is the
liaison. The Agenda Committee recommended that Mr. Lorio be reappointed, in
accordance with the recommendation of The Chamber Southwest.)
29. Take
appropriate action on the expiration of the term of R. K. Levens as a
member of the Board of Directors of the Southwest Louisiana Convention and
Visitors Bureau. (Mr. Levens represents
the Police Jury upon nomination by the West Calcasieu Association of Commerce.
Mrs. Treme is the liaison. The Agenda Committee recommended that Mr. Levens
be reappointed, in accordance with the recommendation of the West Calcasieu
Association of Commerce.)
30. Take
appropriate action on the expiration of the term of George Clyde as a
member of the Board of Commissioners of Calcasieu Greens, Inc. (No liaison has been assigned. The Agenda
Committee recommended that Mr. Clyde be reappointed.)
31. Take appropriate action on bids received on November 25,
2003, by the Parish Purchasing Agent for PVC adapters, with unit prices
effective from January 1, 2004, until June 30, 2004. (see attached)
32. Take appropriate action on bids received on December 3, 2003, by
the Parish Purchasing Agent for one new and unused fifteen passenger van, for
use by the Office of Juvenile Justice Services. (see attached)
33. ADVISE
that surplus adjudicated properties will be offered for sale by the Director of
the Division of Planning and Development on December 16, 2003. (see attached)
·
Ronald
L. Williams as a member of the Board of Commissioners of Ward Three Fire
Protection District No. Two. (Mr.
Williams represents Districts 6 & 8. Mr. Kleckley is the liaison.)
The following items were
received after the Agenda Committee meeting on November 25, 2003, and will
require a two-thirds vote to suspend the rules for consideration by the Police
Jury:
Item
No. One:
Take
appropriate action
on the vacancy on the Board of Commissioners of Community Center and Playground
District No. Four of Ward One created by the resignation of Scott
Peterson. (Mr. Peterson represented
District 1. Mr. Manuel is the liaison,
and he recommends that Allen Theriot be appointed to fill the vacancy.)