A G E N D A
REGULAR MEETING
THURSDAY,
NOVEMBER 6, 2003
5:30
P.M.
1. Call to order by
President Kleckley.
2. Invocation. (Mr. Manuel)
3. Pledge of
Allegiance.
4. Roll
Call.
5. The following has been advertised in accordance with the law for
action to be taken at 5:30 p.m., and take appropriate
action thereon:
Receive
and open bids for an oil, gas, and mineral lease on certain roads and/or
streets in Bayou Guy Subdivision located in Sections 4 and 5, Township 11
South, Range 9 West, in Ward Three. (Police Jury District 9)
6. Recognition
of the following persons for their patriotic service to the community in
connection with the Avenue of Flags commemorative displays at Graceland
Cemetery in Lake Charles: Donald T.
Rigler, Joseph M. Jobe, Bradford H. Mayo, and Ted P. Harless, Jr., Director.
7. Presentation
by staff of proposed improvements to Intracoastal Park in Ward Four, and
appearance of Mr. Frank LaBarbera, Mr. Chuck Grant, and Mr. Roger Henson,
representing Chemical Waste Management, Inc., in relation thereto.
8. Take
appropriate action on applications for liquor and beer permits. (Mr.
Vickers) (see attached)
9. Consideration of approval of payment of all current invoices.
10. Consideration
of approving the minutes of the Regular Meeting of the Police Jury dated
October 2, 2003.
11. Consideration of approval of the Agenda Committee Report dated
October 30, 2003.
12. Consideration
of approval of the Public Works Committee Report dated October 30, 2003. Said Committee:
(12.1) Recommended
that existing ordinances be amended and/or ordinances be adopted with reference
to the following:
(12.1.1)
establish 45-mph speed limit on Walker Road, from Pete Seay Road to Louisiana
Highway 27, in Ward Four; and
(12.1.2)
cancel 45-mph speed limit on Walker Road, from Pete Seay Road to Thompson Road,
in Ward Four.
(12.2)
Recommended that a resolution be
adopted whereby roads listed in the Calcasieu Parish Master Private Road List
will be accepted for Parish maintenance provided they meet all the requirements
listed in the revision of the Conditions for Hardsurfacing and Acceptance of
Non-Parish Maintained Public Roads by the Police Jury, dated February 27, 2003,
and the property owners will be responsible for replacing their driveway
culverts to Parish standards.
AGENDA
NOTE:
this action will allow the roads to be maintained and improved by Parish
crews after the petition has been passed and the right-of-way accepted.
(12.3) Recommended that the Calcasieu Parish Master
Private Road List be amended to include Hop Ashworth Road located off Louisiana
Highway 12 in Ward Five, as per the request of Ms. Treme. (Police Jury District 11)
AGENDA NOTE:
this road is approximately 370’ long and was erroneously abandoned in
1993 (RA05-033-93). The abandonment resulted in Mr. Hilary Fontenot losing
public road access to his property.
(12.4) Recommended that Calcasieu Parish Project
No. 2002-07 (Walker Road in Ward Four) be accepted as substantially complete.
(12.5) ADVISED that Calcasieu Parish was found to
be in full compliance by the Louisiana Department of Transportation and
Development for the 2003 Annual Review which will ensure the Parish’s continued
participation in the Federal Bridge Replacement Program through October, 2004.
(12.6) ADVISED
that a letter was received from the Louisiana Department of Transportation and
Development regarding the installation of signalization at the intersection of
Louisiana Highway 27, Louisiana Highway 108, and Walker Road, said letter
advising that the Police Jury’s concerns had been forwarded to the Office of
Operations, and an answer should be forthcoming.
13. Consideration of adopting a resolution indicating objection/no
objection to the following proposed project in Calcasieu Parish, Louisiana,
provided said work meets with the rules and regulations of the Corps of
Engineers, Best Management Practices during the course of construction set
forth by the Environmental Protection Agency guidelines, and approvals are
received from all other appropriate state and federal agencies, and further,
that any required permits are obtained from the Division of Planning and
Development:
(13.1) Proposal of
Friendly Builders to clear, grub, and grade to redistribute approximately
32,500 cubic yards of native earthen material and deposit additional hauled-in
fill consisting of 13,750 cubic yards of clay and limestone, all to construct
house pads, streets, and driveways as necessary to implement a residential and
commercial development. Said project is
located below Louisiana Highway 384 off Nelson Road. The Planning Staff recommends that the Police Jury indicate no
objection to this project application.
AGENDA
NOTE: any resolution of no
objection to any project, if adopted, will stipulate that such “no objection”
is based solely on evaluation by the Parish Planning and Development Staff
relative to the project’s compliance with current parish ordinances and
provisions, and that no environmental assessment was made, and further,
requesting the agencies and/or individuals with environmental expertise to make
an evaluation and forward their findings to the U. S. Corps of Engineers.
14. Consideration
of approving the recommendations of the Director of the Division of Planning
and Development in reference to the Surplus Adjudicated Property Sale conducted
on October 28, 2003, on the following cases, and adopt an ordinance with
respect to each piece of property:
(14.1) AP03-124-03
(Louisiana Avenue-vacant lot) (Police Jury District 3)
[The
Director of Planning and Development recommends that the highest offer in the
amount of $500.00 by Betty D. Coleman be accepted.]
(14.2) AP03-125-03
(Corner of Lyons and Gieffers Streets) (Police Jury District 2)
[The
Director of Planning and Development recommends that the highest offer in the
amount of $12,000.00 by Michael W. Jones be accepted.]
(14.3) AP03-126-03
(Enterprise Boulevard-vacant lot) (Police Jury District 3)
[The
Director of Planning and Development recommends that the highest offer in the
amount of $3,000.00 by Ritha Hebert be accepted.]
(14.4) AP03-127-03
(Boston Street-vacant lot) (Police Jury District 3)
[The
Director of Planning and Development recommends that the highest offer in the
amount of $800.00 by Ritha Hebert be accepted.]
(14.5) AP03-128-03
(Enterprise Boulevard-vacant lot) (Police Jury District 3)
[The
Director of Planning and Development recommends that the highest offer in the
amount of $5,100.00 by George Marshall Ben, Sr. be accepted.]
(14.6) AP03-129-03
(1209½ Goss Street) (Police Jury District 2)
[The
Director of Planning and Development recommends that the highest offer in the
amount of $650.00 by Edith Comeaux Stevens be accepted.]
(14.7) AP04-122-03
(840 Urban Street) (Police Jury District 13)
[The
Director of Planning and Development recommends that the highest offer in the
amount of $8,500.00 by William Douglas LeBlanc be accepted.]
(14.8) AP04-123-03
(One vacant lot on Louisiana Highway 108 West and one vacant lot at the
southwest end of Willis Morrow Road) (Police Jury District 12)
[The
Director of Planning and Development recommends that the highest offer in the
amount of $4,900.00 by Lee Oscar Cannon be accepted.]
15. Consideration
of authorizing the Division of Planning and Development to conduct a land use
study to examine future commercial development along Nelson Road between
Country Club Road and Gauthier Road, subject to recommended development standards,
and further, providing that no applications for commercial and industrial
rezoning be considered for a period of six months until the feasibility study
is completed and presented to the Planning and Zoning Board and the Police Jury
for consideration.
16. Consideration of
adopting a resolution authorizing the purchase of property and improvements
located at 2414 Dennis Lane in Ward One from Gordon Fullington, in accordance
with federal guidelines for Project No. FMA 02-019-001, and authorizing the
staff to accept quotes for the demolition of the house, and further,
authorizing the President of the Police Jury, or his designee, when
appropriate, to execute all documents related thereto. (Police Jury District 1)
17. Consideration of
adopting a resolution approving a contract with C. Bryant, Inc., in association
with Compliance Solutions, Inc., for development of the Regional Emergency
Operations Plan in Allen, Beauregard, Calcasieu, Cameron, and Jefferson Davis
Parishes, in accordance with a request from the Louisiana Office of Emergency
Preparedness, and further, authorizing the President of the Police Jury, or his
designee, when appropriate, to execute all documents related thereto.
AGENDA
NOTE: a federal grant in the amount
of $90,827.91 has been awarded to the five-parish area, and Calcasieu Parish
will be the administrator of the grant.
18. Consideration
of the following requests from the Office of Juvenile Justice Services:
(18.1) adopt a resolution approving the submittal of a grant application
to the Louisiana Commission on Law Enforcement, Crime Victims Assistance, in an
amount up to $30,000 for a program to assist victims of child abuse with
recovering from effects associated with violence, with 20% matching fund from
existing staff or volunteer hours, and should residual funds become available,
a grant adjustment can be filed to increase grant award, and further,
authorizing the President of the Police Jury, or his designee, when
appropriate, to execute all documents related thereto;
(18.2) adopt a
resolution approving the submittal of a grant application to the H. C. Drew
Estate in an amount up to $50,000 for the purchase of equipment and materials
to fund delinquency prevention programs and continue to establish an integrated
information-sharing network with juvenile justice-serving agencies, which will
improve the educational, vocational and social outcomes for at-risk youth and
their families, and should residual funds
become available, a grant adjustment can be filed to increase grant award, and
further, authorizing the President of the Police Jury, or his designee, when
appropriate, to execute all documents related thereto;
(18.3) adopt a resolution approving an agreement with Justice Benefits,
Inc. to consult on IV-E Federal Foster Care Reimbursement Program to recover
monies for eligible services and activities to juvenile probation children and
their families, and further, authorizing the President of the Police Jury, or
his designee, when appropriate, to execute all documents related thereto; and
(18.4) adopt a resolution
approving an agreement with Behavioral Interventions to provide the hardware
and software for an electronic monitoring system, and further, authorizing the President
of the Police Jury, or his designee, when appropriate, to execute all documents
related thereto.
19. Consideration of
a request from the Calcasieu Parish Library Board of Control that the Police
Jury consider allowing an amount up to $150,000 annually from the $250,000
annual debt service grant currently allocated from riverboat funding each year,
to be available to temporarily underwrite any operational deficit created by
increased programming at the Epps Memorial Library on Simmons Street in Lake
Charles, upon completion of the expansion and enhancement of said library by
the Library Board from funding provided by the City of Lake Charles from a
combination of city funds and settlement monies from the Arcadian explosion.
20. Consideration of adopting a resolution
approving a Joint Services Agreement between the Police Jury, the City of Lake
Charles, and the Calcasieu Parish School Board for the installation of a
driveway at J. D. Clifton Elementary School at an estimated cost of $58,355.00
wherein the Police Jury will share in the total cost of this project by
providing one-third of the cost ($19,451.66) with said funding from the
Parish’s portion of 2002 Delta Downs revenues allocated to Ward Three, and
further, authorizing the President of the Police Jury, or his designee, when
appropriate, to execute all documents related thereto. (Mrs. Griffin)
21. Consideration
of adopting a resolution approving the extension of the closing date for the
purchase and sale of the Mullers property to no later than fifteen (15) days
after receipt of documented commitment from a lending institution that the
purchaser has secured financing for construction and renovation of the
building, and authorizing the President of the Police Jury to execute all
documents related thereto.
22. Take appropriate action on a vacancy on the Board of
Commissioners of Waterworks District No. Seven of Wards Four and Six which was
created by the resignation of Donna Koppie. (Consensus recommendation of the
jurors representing Districts 11, 13, 14 and 15, with the liaison being
responsible for seeing that a consensus has been reached. The Agenda
Committee recommended that action be deferred for thirty days. Mrs. Treme is the liaison.)
AGENDA NOTE:
the Police Jury deferred action on July 10, 2003, until July 31, 2003,
on August 7, 2003, to August 28, 2003, on September 4, 2003, until September
25, 2003, and on October 2, 2003, to October 30, 2003.
23. Take
appropriate action on a vacancy on the Board of Commissioners of Ward Four
Fire Protection District No. Four which was created by the resignation of A. J.
Grevemberg. (Consensus recommendation
of the jurors representing Districts 11, 13, and 15, with the liaison being
responsible for seeing that a consensus has been reached. The Agenda
Committee recommended that Mr. Joe McMillan be appointed to fill this vacancy. Mr. Andrepont is the liaison.)
AGENDA NOTE: the Police Jury deferred action on October
2, 2003, until October 30, 2003.
24. Take
appropriate action on the expiration of the term of Arvin Rivers as a
member of the Board of Commissioners of Ward Four Fire Protection District No.
Three. (Mr. Rivers represents District
14. The Agenda Committee recommended that Mr. Rivers be reappointed. Mr.
McMillin is the liaison.)
AGENDA NOTE: the Police Jury deferred action on October
2, 2003, until October 30, 2003.
25. Take
appropriate action on the expiration of the term of Duane Chapman as a
member of the Board of Commissioners of Ward Eight Fire Protection District No.
Two. (Mr. Chapman represents District
2. The Agenda Committee recommended
that action be deferred for thirty days.
Mr. Breaux is the liaison.)
AGENDA
NOTE:
the Police Jury deferred action on October 2, 2003, until October 30,
2003.
26. Take
appropriate action on the expiration of the term of John LeBleu as a member
of the Board of Commissioners of Ward Eight Fire Protection District No. Two.
(Mr. LeBleu represents District 2. The
Agenda Committee recommended that action be deferred for thirty days. Mr. Breaux is the liaison.)
AGENDA
NOTE:
the Police Jury deferred action on October 2, 2003, until October 30,
2003.
27. Take
appropriate action on the expiration of the term of Lawrence Morrow as a
member of the IMCAL Board of Directors. (The Agenda Committee recommended
that action be deferred until the Regular Meeting of the Police Jury scheduled
for November 20, 2003.)
AGENDA
NOTE: the Police Jury deferred
action on October 2, 2003, until October 30, 2003.
28. Take appropriate action on the expiration of the term of
Belinda Hollingsworth as a member of the Board of Commissioners of Waterworks
District No. Seven of Wards Four and Six.
(Consensus recommendation of the Jurors representing Districts 11, 13,
14, and 15, with the liaison being responsible for seeing that a consensus has
been reached. The Agenda Committee recommended that Ms. Hollingsworth be
reappointed. Mrs. Treme is the
liaison.)
29. Take appropriate action on the expiration of the term of Della Smith as a
member of the Board of Commissioners of Waterworks District No. Two of Ward
Four. (Ms. Smith represents District
15. The Agenda Committee recommended that Ms. Smith be reappointed. Mr. McMillin is the liaison.)
30. Take appropriate action on the vacancy on the Board of
Commissioners of Community Center and Playground District No. One of Ward Six
created by the resignation of Brenda Vige.
(Ms. Vige represents Districts 13 and 14. The Agenda Committee recommended that action be deferred for
thirty days. Mrs. Treme is the
liaison.)
31. Take appropriate action on bids received on October 7,
2003, for the sale of one vehicle for scrap (salvage) which was used by the
Mosquito Control Department. (see
attached)
32. Take appropriate action on bids received on October 21,
2003, by the Parish Purchasing Agent for concrete catch basins, concrete pipe,
plastic pipe, and metal pipe, with unit prices effective from January 1, 2004,
until June 30, 2004, and mosquito control chemicals, gasoline and diesel, and
propane, with unit prices effective from January 1, 2004, until December 31,
2004. (see attached)
33. Take appropriate action on bids received on October 21,
2003, by the Parish Purchasing Agent for five vehicle GPS tracking and
insecticide flow control systems, for use by the Mosquito Control
Department. (see attached)
34. Consideration of authorizing the Parish Purchasing Agent to
advertise for bids for PVC adapters, with unit prices effective from January 1,
2004, until June 30, 2004.
35. Consideration of authorizing the Parish Purchasing Agent to
advertise for bids for a new 15-passenger van for use by the Office of Juvenile
Justice Services.
36. Consideration of authorizing the Parish Purchasing Agent to
purchase a 2004 four-door, four-wheel drive Dodge Durango, utilizing State
Contract Purchasing Procedures, for use by the Office of Emergency
Preparedness.
37. ADVISE
that surplus adjudicated properties will be offered for sale by the Director of
the Division of Planning and Development on November 24, 2003. (see attached)
38. ADVISE
that an ad-hoc evaluation group made of members of the Prien Lake Park Task
Force will meet on Monday, November 17th, at 8:30 a.m., and Tuesday,
November 18th, at 1:30 p.m., to review and discuss responses to the
Request for Proposals for design and development of the park.
39. Consideration
of going into executive session to discuss Lawsuit No. 2000-004367 (Arabie vs.
Police Jury) and Lawsuit No. 2001-002195 (Walling vs. Police Jury).
ADVISE THAT THE FOLLOWING TERMS
WILL EXPIRE IN
DECEMBER, 2003
·
Term
of Eddie LeDet as a member of the Mossville Awareness Organization. (No liaison has been assigned.)
- Term of Marlene Ross as a member
of the Mossville Awareness Organization.
(No liaison has been assigned.)
- Term of McKeever Edwards, Jr. as a
member of the Mossville Awareness Organization. (No liaison has been assigned.)
- Term of Yul Lorio as a member of
the Board of Directors of the Southwest Louisiana Convention and Visitors
Bureau. (Mr. Lorio represents the
Police Jury upon nomination by The Chamber Southwest. Mrs. Treme is the liaison.)
- Term of R. K. Levens as a member
of the Board of Directors of the Southwest Louisiana Convention and
Visitors Bureau. (Mr. Levens
represents the Police Jury upon nomination by the West Calcasieu
Association of Commerce. Mrs.
Treme is the liaison.)
- Term of George Clyde as a member
of the Board of Commissioners of Calcasieu Greens, Inc. (No liaison has been assigned.)