A G E N D A

 

REGULAR MEETING

THURSDAY, OCTOBER 23, 2003

5:30 P.M

 

 


1.        Call to order by President Kleckley.

 

2.   Invocation.  (Mr. Danahay)

 

3.   Pledge of Allegiance led by Boy Scouts Troop 5, First United Methodist Church.

 

4.   Roll Call.

5.   Presentation of a Certificate of Appreciation to Scotty Stacy for his service on the Ward Four Fire Protection District No. Two.  (Mr. Clement)

 

6.   Presentation of a retirement plaque to Mr. Wilton J. Simien for his twelve years of service to the Calcasieu Parish Police Jury as an Equipment Operator III (Public Works Vegetation Crew).

 

7.   Presentation of the 2004 Trust Fund Awards from the Calcasieu Parish Road and Drainage Trust Fund Program:

 

·         City of Westlake                   Resurfacing Various Streets                              $108,884

·         City of Lake Charles              4-Lane Lake Street                                           $450,000

·         City of Sulphur                     Huntington Street Bridge                                    $69,000

·         Town of Vinton                     Resurfacing Various Streets                               $49,995

·         GD Dist 2, Ward 7                 Ditch Spraying/Improvements                             $44,539

·         GD Dist 4, Ward 3                 Lateral L-4/W-20 Improvements                       $250,000

·         City of DeQuincy                  Gordon Street Drainage                                      $40,000

 

8.   Take appropriate action on applications for liquor and beer permits. (Mr. Vickers)  (see attached)

 

9.   Consideration of approval of the minutes of the Regular Meeting of the Police Jury dated September 18, 2003.

 

10.     Take appropriate action on RA04-004-03 which is a request by PPG Industries, Inc. for a road abandonment to abandon 197’ for security purposes.  (PPG Drive 197’ in Ward Four, Police Jury District 15)  (see attached)

 

          [The Planning and Zoning Board met on Tuesday, October 21, 2003, voted unanimously to recommend that the road be abandoned.]

 

11.      Take appropriate action on a revision to RZ01-032-98 which is a request by Darrell and Jessica Bailey to revise Ordinance No. 4015 to remove Stipulation No. Two (that the manufactured home must be removed upon completion of the new house or the end of five years; whichever occurs first).  (758 Cob Circle in Ward One, Police Jury District 14) (see attached)

 

          AGENDA NOTE:  on August 29, 1998, the Police Jury granted a request for rezoning from C-3 (Central Business Commercial) to R-2 (Mixed Residential) to allow residential development (manufactured home).  The Police Jury stipulated that the manufactured home must be removed upon completion of the new house or at the end of five years, whichever occurred first.  The petitioner is still residing in the manufactured home and has not begun construction on his house.  The petitioner has decided not to build a house due to the commercial and industrial development potential for the area, and he is requesting that Stipulation No. Two be removed.

 

          [The Planning and Zoning Board met on Tuesday, October 21, 2003, voted unanimously to recommend that the request be granted.]

 

12.     Take appropriate action on RZ01-041-03 which is a request by Kenny Nichols to rezone from R-1 (Single Family Residential) to A-1 (Agricultural) to allow agricultural development.  (Coffey Road in Ward One, Police Jury District 14)  (see attached)

 

         [The Planning and Zoning Board met on Tuesday, October 21, 2003, voted 8 (against) to 2 (for) to recommend that the request be denied.  The staff recommended that the request be granted with the following stipulations:  1) that the development adhere to the site plan on file with the Division of Planning and Development; and 2) that the property be used for single family use excluding manufactured homes.]

 

13.     Take appropriate action on RZ01-043-03 which is a request by Wallace Nichols to rezone from R-1 (Single Family Residential) to A-1 (Agricultural) to allow agricultural development.  (Coffey Road in Ward One, Police Jury District 14)  (see attached)

 

         [The Planning and Zoning Board met on Tuesday, October 21, 2003, voted 8 (against) to 2 (for) to recommend that the request be denied.  The staff recommended that the request be granted with the following stipulations:  1) that the development adhere to the site plan on file with the Division of Planning and Development; and 2) that the property be used for single family use excluding manufactured homes.]

 

14.     Take appropriate action on RZ04-044-03 which is a request by Carl Hardy to rezone from A-1 (Agricultural) to C-2 (General Commercial) to allow a Dollar General Store.  (Northeast Corner of Highway 27 and Boyd Landry Road in Ward Four, Police Jury District 12)  (see attached)

 

         [The Planning and Zoning Board met on Tuesday, October 21, 2003, voted unanimously to recommend that the request be granted with the following stipulations:  1) that the development adhere to the site plan on file with the Division of Planning and Development; 2) that all drives and parking must be hardsurfaced (concrete or asphalt); and 3) that only the west 225 feet be rezoned to C-2 (General Commercial).]

 

15.     Take appropriate action on a feasibility study to rezone property from R-2 (Mixed Residential) to R-1 (Single Family Residential) to maintain single-family residential character of the area in a subdivision adjoining Lake Breeze Drive in Ward Three.  (Police Jury District 9)  (see attached)

 

         [The Planning and Zoning Board met on Tuesday, October 21, 2003, voted 7 (against) to 3 (for) to recommend that the property not be rezoned.]

 

16.     Consideration of rescinding Parish Ordinance No. 3453 to revert property from C-1 (Light Commercial) to R-1 (Single Family Residential) since the business has ceased.  (582 Salyles Street in Ward Four, Police Jury District 12)

 

         AGENDA NOTE:  on August 19, 1993, the Police Jury granted a request by Elizabeth Fremaux to rezone from R-1 (Single Family Residential) to C-1 (Light Commercial) to allow a retail clothing shop.

 

17.     Consideration of rescinding Parish Ordinance No. 3574 to revert property from C-1 (Light Commercial) to R-2 (Mixed Residential) since the business has ceased.  (587 W. Telephone Road in Ward One, Police Jury District 1)

 

         AGENDA NOTE:  on August 18, 1994, the Police Jury granted a request by Nancy and Patrick Rideaux to rezone from R-2 (Mixed Residential) to C-1 (Light Commercial) to allow a barber shop.

 

18.     Consideration of rescinding Parish Ordinance No. 3826 to revert property from C-2 (General Commercial) to A-1 (Agricultural) since the business was never developed.  (I-10 Frontage Road in Ward 8, Police Jury District 10)

 

         AGENDA NOTE:  on October 24, 1996, the Police Jury granted a request by C. Wait Estate, LLC, to rezone from A-1 (Agricultural) to C-2 (General Commercial) to allow a stock car race track.

 

19.     Consideration of adopting a resolution indicating objection/no objection to the following proposed projects in Calcasieu Parish, Louisiana, provided said work meets with the rules and regulations of the Corps of Engineers, Best Management Practices during the course of construction set forth by the Environmental Protection Agency guidelines, and approvals are received from all other appropriate state and federal agencies, and further, that any required permits are obtained from the Division of Planning and Development:

 

(19.1) Proposal of Gravity Drainage District No. Five of Ward Four to complete work previously authorized under Department of the Army permit consisting of dredging approximately 101,200 cubic yards from existing channels, deposit excavated material within a designated disposal site and strategically place 10,500 cubic yards of hauled-in material, all to achieve contours required to pave 18,488 linear feet of drainage channel to increase conveyance capabilities and improve local drainage. Said project is located in Sulphur.  The Planning Staff recommends that the Police Jury indicate no objection to this project application.

 

(19.2) Proposal of Dr. Dale Bernauer to install approximately 700 linear feet of wooden bulkhead parallel to and extending between 10 and 40 feet channelward from the existing bankline, dredge and remove native material to create a boat slip, place dredged material as fill behind the bulkhead and within an existing pipeline right-of-way.  Said project is located southwest of Lake Charles off of Haymark Terminal Road in the Bayou Guy Subdivision.  The Planning Staff recommends that the Police Jury indicate no objection to this project application.

 

(19.3) Proposal of the Cameron Parish Police Jury to dredge and remove 3,000 cubic yards of sand and clay material and drive foundation piles for the installation of ten 10-feet wide by 10-feet high box culverts equipped with flap gate structures.  Dredge and remove 22,000 cubic yards of native material to form inlet and outlet channels, deposit 4,000 cubic yards of earthen material along with 300 cubic yards of asphalt to construct 1,000 feet of temporary bypass road, install sheet pile deflection walls, deposit 950 cubic yards of riprap at intake and discharge locations for erosion control, and place 350 cubic yards of rock revetment to stabilize bank lines, all to restore natural drainage patterns and reduce water levels within the western edge of the Mermentau River Basin.  Said project is located at Louisiana Highway 384 and Black Bayou Cut located approximately 0.5 miles southerly from the intersection of Louisiana Highway 384 and the Intracoastal Waterway.  The Planning Staff recommends that the Police Jury indicate no objection to this project application.

 

AGENDA NOTE:  this project was awarded a grant from the Louisiana Department of Natural Resources under the “Coastal Impact Assistance Program” and a resolution was previously passed and adopted on May 3, 2001.

 

(19.4) Proposal of Frank Keith Mancil to mechanically clear an area and place approximately 3,306 cubic yards of hauled-in fill material all to construct a home, yard, garage, and driveways for a private residence.  Said project is located adjacent to Pete Seay Road, approximately three miles southwesterly from Sulphur.  The Planning Staff recommends that the Police Jury indicate no objection to this project application.

 

(19.5) Proposal of Donald O. Bates to clear, excavate, grade, and place approximately 5,146 cubic yards of fill material to construct house pads, driveways, and yards, all to develop a residential subdivision.  About 1,211 cubic yards of native earthen material will be excavated and hauled away to a nonwetland area approved by the Corps.  Said project is located in Westlake.  The Planning Staff recommends that the Police Jury indicate no objection to this project application.

 

AGENDA NOTE:  any resolution of no objection to any project, if adopted, will stipulate that such “no objection” is based solely on evaluation by the Parish Planning and Development Staff relative to the project’s compliance with current parish ordinances and provisions, and that no environmental assessment was made, and further, requesting the agencies and/or individuals with environmental expertise to make an evaluation and forward their findings to the U. S. Corps of Engineers.

 

20.     Consideration of adopting a resolution approving the submittal of applications for funding from the Louisiana Community Development Block Grant Program.

 

         AGENDA NOTE:  the Police Jury deferred action on September 18, 2003, and October 2, 2003.

 

21.     Consideration of adopting a resolution requesting the approval of the reallocation of rural development funding in the amount of $10,000 to the Governor’s Office of Rural Development for the purchase of office equipment instead of chlorination filters for Waterworks District No. Five of Wards Three and Eight, and further, authorize the President of the Police Jury, or his designee, when appropriate, to execute all documents related thereto.

 

22.    Consideration of adopting a resolution approving the submittal of a grant application in the amount of $25,000, on behalf of Ward Six Fire Protection District No. One, to the Governor's Office of Rural Development for the purchase of a fire truck, and further, authorize the President of the Police Jury, or his designee, when appropriate, to execute all documents related thereto.

 

23.     Consideration of adopting a resolution approving the re-submittal of Capital Outlay Requests for Fiscal Year 2004-2005 for the following three projects:

 

(23.1) $750,000 for the expansion, acquisition, planning, and construction related to the Allen P. August Multi-Purpose Center located at 2001 Moeling Street;

 

(23.2) $3,000,000 for the Burton Memorial Coliseum Complex Renovation; and

 

         (23.3) $1,750,000 for the Mossville Sewer Collection System.

 

         AGENDA NOTE:  the Mossville Sewer Collection System project was inadvertently left off the agenda faxed out last Friday.

 

24.    Consideration of approving the Insurance Committee Report dated October 23, 2003.

 

25.    Consideration of adopting a resolution approving the assignment of an undivided 1.1% of 8/8ths of its interest in an oil, gas, and mineral lease dated October 28, 2002, between the Police Jury and Mayne & Mertz, Inc. to DKD Petroleum, LLC (.500%), Brooks Energy, LLC (.120%), KAMAK Exploration, LLC (.120%), SARK Exploration, LLC (.120%), JBC Holdings, LLC (.08%), NFN, LLC (.08%), and BNB Energy, LLC (.08%), in Oak Grove Estates Subdivision in Section 30, Township 10 South, Range 12 West, in Ward Seven.  (Police Jury District 12)

 

26.    Consideration of adopting a resolution authorizing advertising of an oil, gas, and mineral lease on certain roads and/or streets in Bayou Guy Subdivision located in Sections 4 and 5, Township 11 South, Range 9 West, in Ward Three.  (Police Jury District 9)

 

27.    Consideration of adopting an ordinance, in accordance with State Law, declaring the property located at 625 Ryan Street in Lake Charles, known as the Mullers property, as surplus property no longer needed for public purposes with the minimum value of this property being established as $100,000.

 

28.     Consideration of adopting a resolution to subordinate any resolutory condition which might result from a failure of the consideration of the sale of the Mullers Building in favor of any mortgage lender advancing funds to Muller Building Associates, L.P. for the purposes set forth in the proposal for renovation of the Mullers Building, and further, authorizing the President of the Police Jury, or his designee when appropriate, to execute all documents related thereto.

 

29.     Consideration of authorizing the President of the Police Jury to execute a Contract to Provide Services/Hold Harmless Agreement with Chris and Laurie Wills to provide parkkeeper services at Calcasieu Point Landing.

 

30.    Consideration of adopting a resolution approving a Service Agreement between the Police Jury, Waterworks District No. Nine of Ward Four (Carlyss), and Westlake Polymers, L.P. wherein the Waterworks District will provide potable water to Westlake Polymers, L.P. located in the Rose Bluff Industrial area, and further, authorizing the President of the Police Jury, or his designee, when appropriate, to execute all documents related thereto.

 

31.     Take appropriate action on the appointment of Troy L. Kiser and David J. Williams as members of the Board of Commissioners of Sewerage District No. Nine of Ward One (Moss Bluff).  (This district includes Districts 1 and 14.  Mr. Manuel is the liaison, and he recommends that they be appointed.)

 

32.    Consideration of accepting the renovations and additions to the Calcasieu Parish Health Unit as substantially complete.

 

33.    Take appropriate action on bids received on October 14, 2003, by the Parish Purchasing Agent for one 2004 mid-size SUV, for use by the Registrar of Voters.  (see attached)

 

34.    Take appropriate action on bids received on October 14, 2003, by the Parish Purchasing Agent for one 2004 mid-size SUV, for use by the Division of Planning and Development (Housing Department).  (see attached)

 

35.     Take appropriate action on bids received on October 21, 2003, by the Parish Purchasing Agent for one 2004 mid-size SUV, for use by the County Agent’s Office.  (see attached)

 

36.     Take appropriate action on bids received on October 23, 2003, by the Parish Purchasing Agent for one 2003 or 2004 SBA 6x4 construction dump truck, for use by the Division of Engineering and Public Works (Special Drainage).  (see attached)

 

37.     Consideration of authorizing the Division of Finance to advertise for proposals for commercial banking services for the Calcasieu Parish Police Jury for a period of four (4) years commencing January 1, 2004.

 

38.     Consideration of authorizing the Parish Purchasing Agent to advertise for bids for video and computer presentation equipment for the Police Jury Meeting Room and Parish Government Building.

 

39.     Consideration of authorizing the Parish Purchasing Agent to advertise for bids for one 2004 cargo van, for use by the Facilities Management Department.

 

40.     Consideration of authorizing the Parish Purchasing Agent to advertise for bids for the sale of one vehicle for scrap.

 

41.     ADVISE that the Park Road Sidewalk Project has been selected as a project to be included in the 2003 Transportation Enhancement Program.  (Police Jury District 1)

 

EMERGENCY ITEMS

 

The following items were received after the agenda was faxed out on October 17, 2003, and will require a two-thirds vote to suspend the rules for consideration by the Police Jury:

 

Item No. One (Mr. Clement):

 

Appearance of Bobby Hennigan, District Engineer Administrator, with reference to the signalization at the intersection of State Highway 27, State Highway 108, and Walker Road.

 

Item No. Two:

 

Consideration of adopting a resolution requesting that the Department of Health and Hospitals, Office of Public Health, Center for Preventive Health, consider an extension of time on the termination of the WIC Program in DeQuincy which scheduled termination has been set on October 31, 2003, to allow time for Dr. Nandita Chadha, to obtain the necessary certification to continue the program, and further, that copies of this resolution be forwarded to members of the Calcasieu Legislative Delegation.

 

AGENDA NOTE:  the Louisiana Department of Health and Hospitals has indicated that October 31st will be the termination date of the WIC Program due to Dr. Chadha having missed the workshop on the WIC Programs, and the City of DeQuincy is attempting to gain an extension of time due to the fact that this clinic in DeQuincy not only serves the citizens in DeQuincy, but also the Starks, Ragley, and Longville areas.

 

Item No. Three:

 

Take appropriate action on the vacancy on the Memorial Hospital Service District Board created by the resignation of Mr. Lester Langley, Jr.  (Mr. Moon is the liaison, and he recommends that Mr. Paul Arnold be appointed.)