A G E N D A

REGULAR MEETING

THURSDAY, AUGUST 21, 2003

5:30 P.M

1. Call to order by President Kleckley.

2. Invocation. (Mrs. Treme)

3. Pledge of Allegiance.

4. Roll Call.

5. Take appropriate action on applications for liquor and beer permits. (Mr. Vickers) (see attached)

6. Consideration of approval of the minutes of the Regular Meeting of the Police Jury dated July 24, 2003.

7. Take appropriate action on RA03-003-03 which is a request by Lake Charles Harbor & Terminal District for a road abandonment to abandon a 20 foot wide undeveloped right-of-way. (Undeveloped right-of-way off Cagle Lane in Ward Three, Police Jury District 8) (see attached)

[The Planning and Zoning Board met on Tuesday, August 19, 2003, and voted unanimously to recommend the abandonment of an existing and undeveloped right-of-way from Contraband Bayou to Cagle Lane.]

8. Take appropriate action on RZ03-030-03 which is a request by Charles M. Sensat to rezone from C-1 (Light Commercial) to R-2 (Mixed Residential) to allow residential development (manufactured home). (2756 Hwy. 3059 in Ward Three, Police Jury District 2) (see attached)

[The Planning and Zoning Board met on Tuesday, August 19, 2003, and voted unanimously to recommend that the request be granted with the following stipulations: 1) that the development adhere to the site plan on file with the Division of Planning and Development; 2) that the manufactured home must be skirted prior to utilities being connected; and 3) that the proper permits must be obtained within 30 days of zoning approval.]

9. Take appropriate action on RZ01-031-03 which is a request by Mrs. Clyde R. Gill to rezone from C-1 (Light Commercial) to R-2 (Mixed Residential) to allow residential development (manufactured home). (667 Parish Road in Ward One, Police Jury District 1) (see attached)

[The Planning and Zoning Board met on Tuesday, August 19, 2003, and voted unanimously to recommend that the request be granted with the stipulation that the development adhere to the site plan on file with the Division of Planning and Development.]

10. Take appropriate action on RZ03-032-03 which is a request by Margaret Lefevre to rezone from A-1 (Agricultural) to R-1 (Single Family Residential) to allow a residential subdivision. (off Helms Road in Ward Three, Police Jury District 9) (see attached)

11. Take appropriate action on RZ08-033-03 which is a request by Randall and Kimberly Albrecht, II to rezone from I-1 (Light Industrial) to A-1 (Agricultural) to allow residential development. (Canal Road in Ward Eight, Police Jury District 10) (see attached)

12. Take appropriate action on RZ01-034-03 which is a request by Imperial RR Ltd. to rezone from C-1 (Light Commercial) to R-1 (Single Family Residential) to allow a residential subdivision. (Southwest Corner of Dunn Ferry Road and Sutherland Road in Ward One, Police Jury District 14) (see attached)

[The Planning and Zoning Board met on Tuesday, August 19, 2003, and voted unanimously to recommend that the request be granted.]

13. Take appropriate action on RZ03-036-03 which is a request by Claude and Pamela Stelly to rezone from R-1 (Single Family Residential) to R-M (Multi- Family Residential) to allow two duplexes. (Julia Street in Ward Three, Police Jury District 8)

[No action necessary; request has been withdrawn.]

14. Take appropriate action on RZ04-037-03 which is a request by Palvest, Inc. to rezone from R-2 (Mixed Residential) and C-2 (General Commercial) to I-1 (Light Industrial) to allow a contractor’s shop, storage yard, and light industrial subdivision. (Hwy. 27 South in Ward Four, Police Jury District 12) (see attached)

[The Planning and Zoning Board met on Tuesday, August 19, 2003, and voted 9 (for) to 2 (against) to recommend that the request be granted with the following stipulations: 1) that the development adhere to the site plan on file with the Division of Planning and Development; 2) that the developer must submit a revised site plan for the 20-acre undeveloped area prior to the development or subdivision, less and except the 10-acre tract to be sold to Performance Contractors, Inc.; 3) that all drives and parking must be hard surfaced (concrete, asphalt or calbase); 4) that a 8 foot wooden fence must be installed along the north property line, excluding the east 300’ prior to permit issuance; and 5) that the 10-acre site plan must provide for 22 parking spaces.]

15. Take appropriate action on RZ01-035-03 which is a request by Julian R. Bruce to rezone from C-3 (Central Business Commercial) and A-1 (Agricultural) to I-2 (Heavy Industrial) and I-1 (Light Industrial) to allow contractor shop, storage yard, and stock piling of construction aggregates (limestone and concrete sand). (Hwy 171 North in Ward One, Police Jury District 1) (see attached)

[The Planning and Zoning Board met on Tuesday, August 19, 2003, and voted 8 (for) to 3 (against) to recommend that the request be granted with the following stipulations: 1) that the development adhere to the site plan on file with the Division of Planning and Development; 2) that all drives and parking be hard surfaced (concrete or asphalt); 3) Should the business cease the property reverts to its original zoning classifications (A-1 and C-3); 4) that the zoning be limited to a contractor’s shop and storage yard only (excluding stockpiling); 5) that a six (6) foot wood privacy fence must be installed along the north property line (116 feet) from front of shop to rear property line; 6) that all exterior equipment must be stored in a containment area that must be placed behind an eight (8) foot wood privacy fence along the west side (front); and 9) that the petitioner be allowed two years to install the fences.

16. Take appropriate action on RZ04-027-03 which is a request by Clinton and Linda Charlie to rezone from A-1 (Agricultural) and I-1 (Light Industrial) to R-MHP (Manufactured Home Park) to allow a RV park with 78 spaces. (6560 Hwy. 1133 in Ward Four, Police Jury District 12) (see attached)

AGENDA NOTE: on July 22, 2003, the Planning and Zoning Board deferred action for thirty days.

[The Planning and Zoning Board met on Tuesday, August 19, 2003, and voted 7 (for) to 4 (against) to recommend that the request be granted with the following stipulations: 1) that the development adhere to the revised site plan on file with the Division of Planning and Development; 2) that all roads must be hard surfaced (asphalt or concrete) and provide a minimum width of 20 feet; 3) that the petitioner provide permanent, adequate sanitation facilities for the tenants (i.e. public restrooms and showers) within 6 months of RV-park permit issuance; and removal of the manufactured home to be used as a temporary bathhouse; 4) that the petitioner provide water by tying into Water Works District #9 of Ward 4, at his expense; 5) that a 4-foot earthen levee must be installed along the southwestern property line (as depicted on site plan) prior to permit issuance; 6) that pampas grass must be planted on top of the levee and along the east property line prior to permit issuance; 7) should the business cease, the entire property shall revert to A-1 (Agricultural); and 8) that the zoning is non-transferable, unless approved by the Planning and Zoning Board.]

17. Consideration of adopting a resolution indicating objection/no objection to the following proposed projects in Calcasieu Parish, Louisiana, provided said work meets with the rules and regulations of the Corps of Engineers, Best Management Practices during the course of construction set forth by the Environmental Protection Agency guidelines, and approvals are received from all other appropriate state and federal agencies, and further, that any required permits are obtained from the Division of Planning and Development:

(17.1) Proposal of Billy and Kathy L. VanWinkle, Sr. to clear, grub, excavate, grade, and place approximately 1,050 cubic yards of onsite material and place 397 cubic yards of hauled-in clay and sand material, all to construct a house and shop pad and driveway. Said project is located two miles south of Gillis off of Joe Miller Road. The Planning Staff recommends that the Police Jury indicate no objection to this project application.

(17.2) Proposal of Elmer Conner to clear and grade a 4.6 acre area and place 5,500 cubic yards of hauled-in material to construct a restaurant, retail stores, and associated parking. Said project is located in Ward One. The Planning Staff recommends that the Police Jury indicate no objection to this project application.

(17.3) Proposal of Jeffrey Arlen Ball to dredge to remove approximately 13,823 cubic yards of native earthen material to create a fish pond for private recreational use and redistribute the excavated material in addition to 149 cubic yards of hauled-in fill (asphalt and concrete), all to construct a house pad, driveway, and yard. Said project is located off of Pete Seay Road near Sulphur. The Planning Staff recommends that the Police Jury indicate no objection to this project application.

AGENDA NOTE: any resolution of no objection to any project, if adopted, will stipulate that such “no objection” is based solely on evaluation by the Parish Planning and Development Staff relative to the project’s compliance with current parish ordinances and provisions, and that no environmental assessment was made, and further, requesting the agencies and/or individuals with environmental expertise to make an evaluation and forward their findings to the U. S. Corps of Engineers.

18. Consideration of adopting a resolution approving the submittal of a grant application in an amount not to exceed $17,000 to the Governor's Office of Rural Development for the purchase of bleachers for Community Center and Playground District Number Seven of Ward Two, and further, authorize the President of the Police Jury, or his designee, when appropriate, to execute all documents related thereto.

19. Consideration of adopting a resolution authorizing the Office of Juvenile Justice Services to enter into a contract with the Louisiana Department of Public Safety and Corrections, Office of Youth Development, to participate in the Title IV-E Federal Foster Care Reimbursement Program through the provision of services and performance of administrative activities to assist and support the Department's program of foster care services for eligible children, and further, authorize the President of the Police Jury, or his designee, when appropriate, to execute all documents related thereto.

AGENDA NOTE: the Louisiana Department of Public Safety and Corrections, Office of Youth Development, via an interagency agreement with the Louisiana Department of Social Services, Office of Community Services, has set up a system to allow juvenile courts to recoup Title IV-E federal monies for eligible services and activities to juvenile probation children and their families and for administrative costs related to administering the Title IV-E Program.

20. Consideration of adopting a resolution approving the revised 2003 Office of Community Services Diversity Plan, and further, authorize the President of the Police Jury, or his designee, when appropriate, to execute all documents related thereto.

21. Consideration of adopting a resolution approving the renewal of a lease between the Police Jury and Walker Properties, et al, for the Nelson Road Boat Launch at a lease fee of $100.00 per year, and further, authorize the President of the Police Jury, or his designee, when appropriate, to execute all documents related thereto.

22. Consideration of a request from the Burton Coliseum Advisory Council that the Police Jury enter into an agreement with Moss Architects for the professional services related to capital improvement projects at the Burton Memorial Coliseum, and further, authorize the President of the Police Jury, or his designee, when appropriate, to execute all documents related thereto.

23. Consideration of adopting an ordinance, in accordance with State Law, declaring Lot 22 and the West Half of Lot 23 of Block 12 of Hi-Mount Addition, and one-half of the abandoned alley adjacent to Lot 22 and West Half of Lot 23 of Block 12 described as: commencing at the Northwest Corner of Lot 22 of Block 12; thence go East 75 feet; thence go North 7.5 feet; thence go West 75 feet; thence go South 7.5 feet to the point of beginning, together with improvements, component parts, attachments, rights, privileges, advantages, servitudes, and accessories located at 1021 16^th Street as surplus property no longer needed for public purposes with the minimum bid to be accepted for the sale of said property being established as $39,000.00, as determined by a formal appraisal.

24. Consideration of adopting a resolution authorizing advertising of an oil, gas, and mineral lease on certain roads and/or streets in Bayou Guy Subdivision located in Sections 4 and 5, Township 11 South, Range 9 West, in Ward Three. (Police Jury District 9)

25. Consideration of adopting a resolution approving the assignment of working interest in an oil, gas, and mineral lease dated October 28, 2002, between the Police Jury and Mayne & Mertz, Inc. to Duncan Oil Partners, Adams Resources Exploration Corporation, Sharp Family Partnership, Ltd., Hackberry Partners L.P., James L. Powell, K. S. Adams, Jr., Michael C. Puzio, Erick C. Nefe, Brinkerhoff Exploration, Inc., and Mayer & Mertz Partnership in Oak Grove Estates Subdivision in Section 30, Township 10 South, Range 12 West, in Ward Seven. (Police Jury District 12)

26. Consideration of accepting the Industrial Canal Boat Launch and Park (Calcasieu Point Landing), Phase One, as substantially complete.

27. Take appropriate action on bids received by the Parish Purchasing Agent on August 11, 2003, for one new 2003 trailer mounted 6” x 6” pump for use by the Division of Engineering and Public Works. (see attached)

28. Consideration of authorizing the sale of a 1978 Koehring 405 Dragline to Gravity Drainage District No. Four of Ward Three at a cost of $10,000.00, and further, authorizing the President, or his designee, when appropriate, to execute the necessary documents related thereto.

29. Consideration of authorizing the Parish Purchasing Agent to advertise for bids for one new mid-sized four-door utility vehicle for use by the Division of Planning and Development (Housing Department), and one new mid-sized four-door utility vehicle and one automatic rotating filing system for use by the Registrar of Voter’s Office.