A G E N D A

REGULAR MEETING

THURSDAY, MARCH 20, 2003

5:30 P.M.

1. Call to order by President Kleckley.

2. Invocation. (Mr. Manuel)

3. Pledge of Allegiance.

4. Roll Call.

5. Take appropriate action on applications for liquor and beer permits. (Mr. Vickers) (see attached)

6. Consideration of approval of the minutes of the Special Meeting of the Police Jury dated January 30, 2003.

7. Consideration of approval of the minutes of the Regular Meeting of the Police Jury dated February 20, 2003.

8. Recognition of the Lake Charles Boston Lady Cougars Basketball Team and Head Coach Paula Mayo who recently competed in the 3A Sweet Sixteen Basketball Tournament. (Mrs. Griffin)

9. Recognition of the Lake Charles-Boston Basketball Team and Head Coach Herman Weston who recently competed in the 3A Semifinals at the Boys Top 28 State Basketball Tournament. (Mrs. Griffin)

10. Appearance of Mr. John Dixon with the West Calcasieu Port, Harbor, and Terminal District with reference to ongoing development projects in said district. (Mr. Andrepont)

11. Appearance of Mr. Chuck Rogers, Systems Manager for Cox Communications, regarding Cox’s recent rate increase announcement.

12. Take appropriate action on RZ01-007-03 which is a request by Martin Landry to rezone from C-1 (Light Commercial) to R-2 (Mixed Residential) to allow residential development (manufactured home). (Marlin Road in Ward One, Police Jury District 1) (see attached)

13. Take appropriate action on RZ01-003-03 which is a request by residents of West Fork Oaks Subdivision to rezone from R-M (Multi-Family Residential) to R-2 (Mixed Residential) to maintain residential character. (Hennigan Road in Ward One, Police Jury District 14) (see attached)

[The Planning and Zoning Board met on Tuesday, March 18, 2003, and voted unanimously to recommend that the request be granted.]

14. Take appropriate action on RZ01-008-03 which is a request by Cathy Brooks to rezone from C-3 (Central Business Commercial) to R-1 (Single Family Residential) to allow residential development (house). (Noelie Street in Ward One, Police Jury District 1) (see attached)

[The Planning and Zoning Board met on Tuesday, March 18, 2003, and voted unanimously to recommend that the request be granted with the stipulation that the development adhere to the site plan on file with the Division of Planning and Development.]

15. Take appropriate action on RZ03-011-03 which is a request by Delton J. Matte to rezone from A-1 (Agricultural) to R-MHP (Manufactured Home Park) to allow an expansion to a manufactured home park (from 45 spaces to 48 spaces). (2653 Old DeRidder Highway in Ward Three, Police Jury District 2) (see attached)

16. Take appropriate action on RZ01-006-03 which is a request by J & P Land Development, LLC, to rezone from C-3 (Central Business Commercial) to R-1 (Single Family Residential) to allow a residential subdivision. (Sam Houston Jones Parkway in Ward One, Police Jury District 1) (see attached)

[The Planning and Zoning Board met on Tuesday, March 18, 2003, and voted unanimously to recommend that the request be granted.]

17. Take appropriate action on RZ03-010-03 which is a request by Port Aggregates, Inc. to rezone from I-1 (Light Industrial) to I-2 (Heavy Industrial) to allow bulk storage of concrete and process (crush). (Goodman Lane in Ward Three, Police Jury District 2) (see attached)

[The Planning and Zoning Board met on Tuesday, March 18, 2003, and voted unanimously to recommend that the request be granted with the following stipulations: 1) that the development adhere to the site plan on file with the Division of Planning and Development; 2) that a 25 foot buffer zone must be established around the perimeter of the stockpiling; 3) that should the business cease, the property automatically revert to I-1; and 4) that security gate must be installed at the entrance within 3 months of zoning approval.]

18. Take appropriate action on a request by the Planning and Zoning Board to adopt an ordinance rescinding Parish Ordinance No. 4399 due to non-development. (879 Parish Road in Ward One, Police Jury District 1) (see attached)

AGENDA NOTE: on August 15, 2002, the Police Jury approved the rezoning of this property from I-1 (Light Industrial) to R-M (Multi-Family Residential) to allow multi-family residential development (RZ01-029-02). The developers did not acquire the property, therefore, the Planning and Zoning Board has requested that it revert back to its original I-1 (Light Industrial) classification.

[The Planning and Zoning Board met on Tuesday, March 18, 2003, and voted unanimously to recommend that the ordinance be rescinded.]

19. Take appropriate action on RZ04-010-00 which is a request by Global Industries, Ltd. to amend Parish Ordinance No. 4180 and remove Stipulations 2 and 3 due to a revised site plan. (Burton Shipyard Road in Ward Four, Police Jury District 12) (see attached)

AGENDA NOTE: on March 23, 2000, the Police Jury approved a request from Global Industries, Ltd. to rezone from I-2 (Heavy Industrial) to R-M (Multi Family Residential) to allow residential development on Burton Shipyard Road in Ward Four with the following stipulations: 1) all drives and parking be hardsurfaced (concrete or asphalt); 2) that a postal approved central mailbox be provided; 3) that a central waste disposal area be provided; and 4) that the development adhere to the site plan on file with the Division of Planning and Development.

[The Planning and Zoning Board met on Tuesday, March 18, 2003, and voted unanimously to recommend that the request be granted with the following stipulations: 1) that the Planning and Development Staff will approve future site plans, and 2) that all drives and parking areas be hardsurfaced (concrete or asphalt).]

20. Take appropriate action on RZ03-013-03 which is a request by Five T’s Corporation to rezone from R-1 (Single Family Residential) to PUD (Planned Unit Development) to allow multi-family development with recreational facilities, commercial development, and industrial expansion. (Highway 14 and Corbina Road in Ward Three, Police Jury District 9) (see attached)

[The Planning and Zoning Board met on Tuesday, March 18, 2003, and voted (10) for and 1 (against) to recommend that the request be granted with the following stipulations: 1) that the development adhere to the site plan on file with the Division of Planning and Development; 2) that all drives and parking must be hard surfaced (concrete); and 3) that all commercial development must comply with C-1 (Light Commercial) uses.]

21. Take appropriate action on RZ03-012-03 which is a request by Ralph Lewing to rezone from A-1 (Agricultural) to C-1 (Light Commercial) and I-1 (Light Industrial) to allow a contractor shop, storage yard, and professional offices. (1214 Country Club Road in Ward Three, Police Jury District 8) (see attached)

[The Planning and Zoning Board met on Tuesday, March 18, 2003, and voted unanimously to recommend that the request be granted with the following stipulations: 1) that the development adhere to the site plan on file with the Division of Planning and Development; 2) that the property automatically revert to A-1 should the proposed developments not occur; 3) that all drives and parking must be hard surfaced (concrete or asphalt); and 4) that a 6 foot wood fence must be installed on the north, west, and east property lines (the east property line a distance of 100 feet) upon completion of the building to provide a containment area for construction equipment. The fence along the west property line may be installed in phases upon completion of the building.]

22. Take appropriate action on RZ04-009-03 which is a request by Brandon Prather to rezone from R-2 (Mixed Residential) to C-1 (Light Commercial) to allow an auto detail shop. (4916 Carlyss Drive in Ward Four, Police Jury District 12) (see attached)

[The Planning and Zoning Board met on Tuesday, March 18, 2003, and voted 9 (against) and 2 (for) to recommend that the request be denied. Should the request be granted, the Board recommended the following stipulations: 1) that development adhere to the site plan on file with the Division of Planning and Development; 2) that the property automatically revert to R-2 should the business cease; 3) that an occupational license must be obtained within 5 days of zoning approval; and 4) that adequate parking must be hard surfaced (concrete, asphalt, or calbase) within 6 months of zoning approval.]

23. Consideration of adopting a resolution approving an Amendment to the Cooperative Agreement between the Police Jury and the State of Louisiana, Department of Natural Resources, for the 2002-2003 Calcasieu Parish Local Coastal Program, due to a budget revision.

AGENDA NOTE: on July 20, 2002, the PJ approved the above referred to agreement. The total budget amount will not be changed, however, line items for office equipment and telephone have been adjusted to reflect actual expenses.

24. Consideration of amending the Calcasieu Parish Code of Ordinances with reference to the playing of live or recorded music from business establishments properly licensed for the sale of beverages of high and low alcoholic content as follows:

ADD - Beverages of High Alcoholic Content

Receive a copy of Section 4-12 (a)(14)(a-b) and sign an “applicant acknowledgement form” agreeing to abide by those regulations concerning the playing of live or recorded music within 200 feet of a residence.

ADD - Beverages of Low Alcoholic Content

25. Consideration of the following requests for approval from the Office of Community Services Administering Board:

(25.1) approve the readvertisement for a vacant seat on the Board for a representative from the Hayes/Bell City area to represent the poor residing within this community.

AGENDA NOTE: this will be the third readvertisement for this vacant seat.

(25.2) declare the fifth and public rotating seat on the Board vacant consistent with OCS By-Laws and to authorize the President of the Board to request that the Town of Iowa appoint a representative to represent them on the Board.

(25.3) authorize the President of the Board to contact the City of Lake Charles and the City of Westlake again regarding their individual desire to continue to have representation on the Board since each has been remiss in re-appointing a representative to the Board.

AGENDA NOTE: both have permanent public seats on the Board which have been vacant for more than a year.

(25.4) adopt a resolution approving an increase in the OCS Board structure and composition by allowing OCS to amend its existing By-Laws to allow a Board size of eighteen members rather than the current fifteen-member composition. This increase in size will facilitate the tri-party mandated Board structuring of the existing seats to be increased in size by an additional seat within the public, private, and poor sectors of the Board.

Public Sector - an additional public seat is to be created to facilitate Police Jury increasing its representation on this Board from two Police Jurors to three annually.

Poor Sector - an additional seat on the Board will be created by geographic redistribution of representation based upon current census data to more accurately reflect the geographic distribution of poverty within the Parish.

Private Sector - an additional seat will be created for the Private Sector to ensure additional representation from the private sector of the community.

(25.5) approve the creation of an additional standing committee on the Board to be identified as Public Transportation Committee with this committee being structured as follows:

· Three (3) members appointed by the Police Jury;

· One (1) member from the private sector of the Board; and

· One (1) member from the poor sector of the Board.

AGENDA NOTE: this committee's expressed functions are to include, but not be limited to, the following activities: program planning, monitoring, and operations including the development and maintenance of operational policies, procedures, budgeting and day-to-day functional activities of the service.

(25.6) adopt a resolution authorizing and approving a contract between the Board and Ms. Pam Pullman, d/b/a PAM CO., which is based out of St. Louis, Missouri, for OCS Board Training at a cost of $2,600 plus expenses.

AGENDA NOTE: training is to occur on Saturday, April 5, 2003, at 2424 Third Street, Lake Charles, Louisiana.

(25.7) adopt a resolution approving the submittal of a refunding application to the Corporation for National Services in the amount of $38,153.00 in federal dollars to be matched with an anticipated State Award of an estimated $10,269.00 from the Louisiana Governor's Office of Elderly Affairs, and further, approving an additional local cash match of $18,000.00, as budgeted for in the existing 2003 Parish Budget. The fiscal year for this grant will be July 1, 2003, to June 30, 2004.

(25.8) recommend the acquisition of a Vehicle Data Terminal Vehicular Tracking System for CPTS Vehicles with global satellite positioning capabilities to ensure real time monitoring of all CPTS vehicles while improving statistical and revenue generating data for the system in an effort to improve customer services which has the capability to be effectively integrated into existing CPTS Trapeze Software.

(25.9) accept the year end audit reconciliation, as prepared by the Louisiana Department of Education, which refunded $188.86 for FY 2001-2002 operations.

AGENDA NOTE: this refund was for administrative costs associated with the program.

(25.10) approve and authorize the OCS Executive Director to begin contract negotiations with the One Stop Board relative to a Transit Service Delivery Contract for Fiscal Year 2003.

(25.11) approve and authorize the Executive Director of OCS to begin negotiating a Transit Service Delivery Contract with Guidry's Compassionate Covenant Adult Day Health Day Care.

(25.12) adopt a resolution approving the non-renewal of an existing Transit Contract with the Calcasieu Council on Aging (Council) unless the Council is willing to increase its per rider contract rate to the standard CPTS rate $12.50 per ride per one way trip.

26. Consideration of approving the Budget Committee Reported dated March 20, 2003.

27. Consideration of adopting a resolution approving a joint services agreement between the Police Jury, the City of Lake Charles, and the Port of Lake Charles for Step II of the Brownfields Initiative grant application for environmental remediation at various sites including the Mullers Building, and contributing a one-third share of the estimated cost of $5,000 for the grant consultant's fee, and further, authorizing the President of the Police Jury, or his designee, when appropriate to execute all documents related thereto.

28. Consideration of authorizing the Parish Administrator to enter into a Cooperative Memorandum of Agreement with the Manager of the Port of Lake Charles providing for temporary management and financial consulting services and the pro-rated reimbursement for such services, for a period not to exceed four months without additional authorization from the Police Jury.

29. Take appropriate action on the expiration of the term of Mr. Jerome Summers as a member of the Board of Commissioners of Calcasieu Parish Communications District. (Dr. Mackey is the liaison, and he recommends that Mr. Summers be reappointed.)

AGENDA NOTE: on March 6, 2003, the Police Jury deferred action on this appointment until March 20, 2003.

30. Consideration of adopting a proclamation proclaiming April 21-27, 2003, as “National Community Development” week in Calcasieu Parish.

31. Take appropriate action on bids received by the Parish Purchasing Agent on March 11, 2003, for respiratory products, gas detection and accessories, for use by the Office of Emergency Preparedness for distribution to public safety agencies. (see attached)

32. Take appropriate action on bids received by the Parish Purchasing Agent on March 18, 2003, for four 2003 one-ton regular cab pickup trucks (Special Drainage and Road Division), three one-half ton extended cab pickup trucks (Bridge Inspection, Road Division, and Vegetation), and two 2003 or 2004 SBA-6x4 construction dump trucks (Special Drainage), for use by the Division of Engineering and Public Works. (see attached)

33. Consideration of authorizing the Parish Purchasing Agent to advertise for bids for three (3) new animal transport units to be used by the Division of Engineering and Public Works (Animal Control Department).

34. Consideration of authorizing the Parish Administrator to advertise for bids for Calcasieu Parish Project No. 2003-03.

35. ADVISE that the Annual Rabies Clinic will be held on Saturday, April 5, 2003, from 1:00–4:00 p.m., and further, that Animal Control is issuing an invitation to all Parish and City Officials, as well as any Administration Employees, to join the volunteers at said parishwide clinics.

36. ADVISE that a response has been received from Senator John Breaux relative to the Police Jury’s resolution regarding the cleanup and restoration of Moss Lake wherein he forwarded a letter from the Corps of Engineers which stated that while the Corps has the authority to clean up the dredged material that spilled into Moss Lake in 1999 as a result of a containment dike failure which occurred during maintenance dredging by the Corps, the work could only be completed if additional monies were appropriated and authorizing language was provided.

37. Consideration of going into executive session to discuss File No. LC 01 WC 45166 (Baker vs. Police Jury).

EMERGENCY ITEMS

REGULAR MEETING – MARCH 20, 2003

The following items were received after the agenda was faxed out on March 14, 2003, and will require a two-thirds vote to suspend the rules for consideration by the Police Jury:

Item No. One:

Appearance of Mr. Al Allemond with the Calcasieu Parish Sheriff’s Office.

Item No. Two:

Consideration of authorizing the Parish Purchasing Agent to purchase a Xerox DC490 Copier, utilizing State Contract Purchasing Procedures, for use in the Parish Government Building, funds for which are currently provided for in the Police Jury’s 2003 Annual Budget.