A G E N D A

 

REGULAR MEETING

THURSDAY, OCTOBER 10, 2002

5:30 P.M.

 

Parish Courthouse – Courtroom A

 

 

 


SPECIAL AGENDA NOTE:  this regular meeting of the Police Jury is being held on Thursday, October 10, 2002, as a result of cancellation of the regularly scheduled meeting of Thursday, October 3, 2002, due to the emergency conditions caused by the threat of Hurricane Lili on October 2-3, 2002.  The agenda, as presented, is identical to that approved by the Agenda Committee on September 26, 2002.  A legal notice, as well as a press release, were issued on October 8, 2002, officially notifying the public and media of this rescheduling.

 

1.    Call to order by President Derbonne.

 

2.   Invocation by Sister Denise LeJeune, Executive Director, Samaritan Counseling Center.  (Dr. Mackey)

 

3.   Pledge of Allegiance.

 

4.       Roll Call.

 

5.    The following has been advertised in accordance with the law for action to be taken at 5:30 p.m., and take appropriate action thereon:

 

Receive and open bids for an oil, gas, and mineral lease in Oak Grove Estates Subdivision in Section 30, Township 10 South, Range 12 West, in Ward Seven.  (Police Jury District 12)

 

6.   The following has been advertised in accordance with the law for action to be taken at 6:00 p.m.:

 

The Police Jury shall sit as a Board of Review to hear any protests on current tax assessments and take action accordingly.  (The review period began on September 3, 2002, and ended on September 18, 2002, in the Calcasieu Parish Tax Assessor’s Office.)

 

7.       Hold a public hearing at 6:00 p.m., as a result of notice provided to the owner of properties described below, in accordance with Article II-Chapter Six of the Code of Ordinances of the Parish of Calcasieu, Louisiana, ordering said owners to show cause as to why the structures on said properties should not be condemned:

 

(7.1) 9442 BIG LAKE ROAD, South Lake Charles area, LOTS 3 AND 4, TREASURELAND SUBDIVISION, WARD THREE, CALCASIEU PARISH, LOUISIANA (one house and three accessory structures) Owner: Joseph Rodney Henry, 167 David Lane, Lake Charles, LA 70607, TA#00056103 (Police Jury District 9, Enos Derbonne);

 

(7.2) 1339 GEORGIA ROAD, Moss Bluff area, BEG NE COR LOT 14 TONY CASCIO NO 3 TH S 104.7 FT W 64 FT ETC., WARD ONE, CALCASIEU PARISH, LOUISIANA (one house) Owner: Manuel Morrow, et al, c/o Ethel Brown, 831 E 87th Street, Los Angeles, CA 90002, TA#00023132 (Police Jury District 1, Don Manuel);

 

(7.3) 204 GOODMAN ROAD, North Lake Charles area, COM ON W LINE OF NW NE 35.9.8 AT A PT 628.22 FT S OF NW COR OF NW NE, E 158.3 FT TO W LINE OR R/W OF PUB RD, S 208.7 FT ETC., SUBJ TO R/W AFFECTING THE W 30 FT, WARD THREE, CALCASIEU PARISH, LOUISIANA (one house) Owner: Melvin Orphy, et al, 128 N. Goodman Road, Lake Charles, LA 70601, TA#00092134 (Police Jury District 2, Calvin Collins);

 

(7.4) 5604 HIGHWAY 14, East Lake Charles area COM ON E LINE AND 1293.6 FT N FROM SE COR OF NE 28.10.8 W 205 FT N 90 FT ETC., SUBJ TO 40 FT R/W ON E FOR HWY 14 PAR 3-4, WARD THREE, CALCASIEU PARISH, LOUISIANA (two accessory structures) Owner:  Lorine Ange, et al, c/o Henry Ange Jr, 1017 Cheyenne Street, Lake Charles, LA  70611, TA#00050083  (Police Jury District 9, Enos Derbonne);

 

AGENDA NOTE:  no action necessary, structure has been removed.

 

(7.5) 4289 HOUSTON RIVER ROAD, Sulphur area, THAT PART OF NW NW LYING S OF PUB RD IN 17.9.9 BEING 2 ACS M/L IN SW COR, WARD FOUR, CALCASIEU PARISH, LOUISIANA (one house and one accessory structure) Owner: Lizzie Vincent, c/o Carl Douglas Talley, 1707 Horridge Street, Vinton, LA  70668, TA#00184284 (Police Jury District 15, Mike Danahay);

 

(7.6) HIGHWAY 3059, North Lake Charles area, LOT A, EULISE BENOIT SUBDIVISION, LESS PARCEL 1-6- U S-171 ENGLISH BAYOU OIL FIELD ROAD, WARD THREE, CALCASIEU PARISH, LOUISIANA (one house) Owner: Jean Baptiste Saucier, et al, 3858 Highway 3059, Lake Charles, LA 70615, TA#00052760 (Police Jury District 2, Calvin Collins);

 

AGENDA NOTE:  no action necessary, structure has been removed.

 

(7.7) 1129 MANCHESTER ROAD, East Lake Charles area, LOT 17, EAST TOWN ESTATES SUBDIVISION, PART I, WARD EIGHT, CALCASIEU PARISH, LOUISIANA  (one house, one accessory structure, one pool and fence) Owner: Arthur and Cari Lynn Billeaudeaux (NMN), P.O. Box 441012, Indianapolis, IN  46244, TA#00813133  (Police Jury District 10, Algie Breaux);

 

(7.8) 2490 MANCHESTER ROAD, East Lake Charles area, COM 3713.29 FT S AND 25 FT W OF NE COR 5.10.7, S 104.36 FT, W 834.8 FT ETC., 2 ACS, WARD EIGHT, CALCASIEU PARISH, LOUISIANA (one manufactured home and addition)  Owner: Gary L. Young, 1202 Sulphur Avenue, Westlake, LA 70669, TA#01348526 (Police Jury District 10, Algie Breaux);

 

(7.9) 138 OLD HIGHWAY 171, Moss Bluff area, COM 293 FT N OF SW COR OF SW SE 4.9.8 TH N 124.4 FT E 104.4 FT ETC., WARD ONE, CALCASIEU PARISH, LOUISIANA (one manufactured home, porch addition and one accessory structure) Owner:  Larry Arthur Robideaux, et ux, 935 Hickory Drive, Lake Charles, LA 70611, TA#00014729  (Police Jury District 1, Don Manuel);

 

(7.10) 201 RED ROSE DRIVE, Sulphur area, LOTS 38 AND 39, ROSEMONT SUBDIVISION #3, WARD FOUR, CALCASIEU PARISH, LOUISIANA (one manufactured home) Owner:  Pauline Huff Manuel, et al, 201 Red Rose Drive, Sulphur, LA 70665, TA#01163302 (Police Jury District 12, Brent Clement);

 

(7.11) 852 RIGMAIDEN CEMETERY ROAD, DeQuincy area, COM SW COR BLK 3 E L AND L CO SUB OF 20.7.10, N 50 FT, E 150 FT ETC., WARD SIX, CALCASIEU PARISH, LOUISIANA (one house) Owner:  Louis Fontenot and Edna Clary Fontenot, c/o Oliver Fontenot, P.O. Box 240, DeQuincy, LA 70633, TA#00221228 (Police Jury District 14, Hal McMillin); and

 

(7.12) 314 STIFFEL STREET, Westlake area, LOTS 23 AND 25, WEST ACRES SUBDIVISION, WARD FOUR, CALCASIEU PARISH, LOUISIANA (one house and one accessory structure) Owner:  Edna Elizabeth Ford, 314 Stiffel Street, Westlake, LA 70669, TA#00137499 (Police Jury District 3, Elizabeth Griffin).

 

8.   Take appropriate action on applications for liquor and beer permits. (Mr. Vickers)  (see attached)

 

9.   Consideration of approval of payment of all current invoices.

 

10.     Consideration of approving the minutes of the regular meeting of the Police Jury dated September 5, 2002.

 

11.     Consideration of approval of the Agenda Committee Report dated September 26, 2002.

 

12.          Consideration of approval of the Public Works Committee Report dated September 26, 2002.  Said Committee:

 

(12.1) Received and opened the following sealed bids for the Construction of Phase One, Industrial Canal Boat Launch and Park, Henry Pugh Road, Lake Charles, Louisiana:

 

Bidder                            Base Bid                       Alt. No. 1                      Alt. No. 2

 

Alfred Palma, Inc.                   $2,378,000.00               $164,000.00                     no cost

F. Miller & Sons, Inc.               $2,119,000.00                $191,000.00                      $500.00

 

(12.2)      Recommended that with reference to the possible closure of the railroad crossing on Packing House Road (DOT No. 767-959B), that Option No. Two as presented by the staff on August 29, 2002, be accepted and that funding for same be studied during the road priority rating process to determine how the project would be funded. Option No. Two includes signals and gates installed at the crossing with minor improvements to approaches, with road construction costs being approximately $50,000, and signals and gates being approximately $200,000, for a total projected cost of $250,000.

 

(12.3)      Recommended that a resolution be adopted authorizing the Division of Engineering and Public Works to submit an application for funding in the amount of $133,760 from the Governor’s Office of Rural Development for the repair of the Lorrain Bridge.  (The total cost to repair is estimated at $334,400 for the timber bridge with 40% of the cost from the State, 50% of the cost from the parish, and 10% of the cost from the Lorrain Bridge Association.)

 

(12.4)            Recommended that a resolution be adopted requesting the Louisiana Department of Transportation and Development to complete the four-laning of Highway 378 between Moss Bluff and Westlake, estimated to be approximately three miles, and in conjunction with said four-laning, to construct a new bridge over the West Fork of the Calcasieu River, all of which would complete the north loop around the parish, and further, that copies of this resolution be forwarded to members of the Calcasieu Legislative Delegation.  (Mr. McMillin and Mr. Manuel)

 

(12.5) Recommended that a resolution be adopted authorizing participation in the Federal Off-System Bridge Rehabilitation and Replacement Program Agreement with the Louisiana Department of Transportation and Development, which provides for the replacement of various off-system bridges in accordance with the Parish’s approved priority list.

 

(12.6)      Recommended that a resolution be adopted authorizing the President of the Police Jury to execute an agreement between the Police Jury and the State of Louisiana, Department of Transportation and Development, for the following projects, with the Parish to contribute a matching share of twenty percent (20%) of the cost of each project.

 

·          To overlay the existing asphalt concrete roadway on Ihles Road, from LA 384 to West Prien Lake Road, (Ihles Road Overlay), which will include blading and shaping the shoulders to drain. (State Project Nos. 700-10-0132 (Pre-construction engineering services) and 742-10-0115 (Construction Costs).

 

·          To overlay the existing asphalt concrete roadway on PPG Drive, from Pete Manena Road to dead end, (PPG Drive Overlay), which will include limestone shoulders shaped to drain. (State Project Nos. 700-10-0132 (Pre-construction engineering services) and 742-10-0116 (Construction Costs).

 

·          To overlay the existing asphalt concrete roadway on Davis Road, from Goos Road to LA 378, (Davis Road Overlay), which will include limestone shoulders shaped to drain. (State Project Nos. 700-10-0132 (Pre-construction engineering services) and 742-10-0117 (Construction costs)

 

(12.7)      Recommended that a Joint Services Agreement be authorized between the Police Jury and the City of DeQuincy wherein the Division of Engineering and Public Works will remove a concrete slab in the City of DeQuincy and the City will reimburse the Parish for the following costs:  labor ($1,171.96) and fuel ($200.00) with the total estimated cost to be $1,371.96, and with the equipment cost in the amount of $3,524.00 to be exchanged for the contribution of fill dirt from the City of DeQuincy for other Parish road projects.

 

13.     Consideration of approval of the Ambulance Regulatory Committee dated October 10, 2002.

 

14.     Consideration of approving the recommendations of the Director of the Division of Planning and Development in reference to the Surplus Adjudicated Property Sale conducted on September 25, 2002, on the following cases, and adopt an ordinance with respect to each piece of property:

 

(14.1) AP07-006-02 (Hwy 109 & Bennett)

                                      

[The Director of Planning and Development recommends that the highest offer by Mr. Robert C. Broussard be accepted in the amount of $2,700.00.]

 

(14.2)  AP03-003-02 (1514 Mill Street)

 

[The Director of Planning and Development recommends that the highest offer by Mr. Carl Ambrose be accepted in the amount of $1,000.00.]

 

(14.3)  AP03-046-02  (616 N Prater Street)

                                      

[The Director of Planning and Development recommends that the highest offer by Mr. Otis Ambrose, Sr. be accepted in the amount of $700.00.]

 

(14.4)  AP04-007-02  (104 Dick Hayes Road)

                                      

[The Director of Planning and Development recommends that the highest offer by Ms. Sarah Elizabeth Ellsey be accepted in the amount of $12,000.00.]

 

(14.5)  AP03-008-02 (Decker Street)

                                      

[The Director of Planning and Development recommends that the highest offer by Ms. Eva Papillion be accepted in the amount of $2,500.00.]

 

15.     Consideration of ratifying the adoption of a Local Government Proclamation of Pending State of Emergency signed by President Derbonne on September 23, 2002, with reference to Hurricane Isidore.

 

16.     Consideration of approval of Grant Year 2003 Road and Drainage Trust Fund Grants, as per the recommendation of the Trust Fund Rating Committee.  (see attached) 

 

17.     Consideration of adopting a resolution approving a Joint Services Agreement between the Police Jury and the City of Sulphur providing for the Parish’s Division of Finance assistance in the investment of city funds, and further, authorize the President of the Police Jury, or his designee, when appropriate, to execute all documents related thereto.

 

18.     Take appropriate action on a request by the Carpenter’s Local Union No. 953 that the Parish consider adopting a policy requiring mandatory drug testing of all general contractor’s and subcontractor’s employees performing work on all Police Jury building construction projects.

 

AGENDA NOTE:  Mr. Wiley LeBert requested that this item be placed on the agenda on October 3, 2002, but with the change of the meeting to October 10, 2002, due to Hurricane Lili, Mr. LeBert will be out-of-town on October 10th and will be unable to attend.  Mr. LeBert has requested that action be deferred to October 17, 2002.

 

19.     Consideration of authorizing the Parish Administrator to publish a proposed ordinance, in accordance with State Law, declaring Lots 41 and 42 of Block 2 of Sherman Subdivision and part of the West Half of Block 3 of Samuel Mansfield Subdivision located on N. Prater Street as surplus property no longer needed for public purposes with the minimum bid to be accepted for the sale of said property being established as $5,500.00, as determined by the Parish Tax Assessor.

 

20.     Consideration of adopting a resolution approving an Agreement to Purchase and Sell between the Police Jury and Reeves Development, LLC, for the purchase of five acres of property, which has been under lease by the Parish since 1993 and which is adjacent to the Office of Juvenile Justice Services, in accordance with the Parish’s Real Acquisition Property Policy, and in compliance with LSA¾R.S. 38:2213 which requires that no pecuniary interest shall be held by any state or parish elected official, and further, authorizing the President of the Police Jury, or his designee, when appropriate, to execute all documents related thereto.

 

21.     Take appropriate action on the expiration of the term of Mr. Bob Patel as a member of the Workforce Investment Board.  (Mr. Patel represented the private sector - Greater Jennings Chamber of Commerce.  The Greater Jennings Chamber of Commerce has nominated Ms. Judy Duhon to fill this vacancy.  Mrs. Griffin and Mr. Moon are the liaisons.)

 

         AGENDA NOTE:  action was deferred by the Police Jury on June 6, 2002 until June 27, 2002, on July 3, 2002, until July 25, 2002, on August 1, 2002, and on September 5, 2002.

 

22.     Take appropriate action on the expiration of the term of Mr. John Dixon as a member of the Board of Commissioners of West Calcasieu Port, Harbor, and Terminal District.  (Mr. Dixon represents the West Calcasieu Association of Commerce.  Mr. Andrepont and Mr. Clement are the liaisons.  The West Calcasieu Association of Commerce submitted the nominations of Mr. John P. Dixon and Ms. Glenda L. Vincent with Mr. Dixon being their first choice. Recommendation was made by the Agenda Committee that Mr. Dixon be reappointed.)

 

23.     Take appropriate action on the expiration of the term of Mr. John E. Duhon as a member of the Calcasieu Parish Planning and Zoning Board.  (Mr. Duhon is an at-large representative from east of the Calcasieu River.  Mr. Landry is the liaison. Recommendation was made by the Agenda Committee that Mr. Duhon be reappointed.)

 

24.     Take appropriate action on the expiration of the term of Mr. Lasalle Williams, Sr. as a member of the Calcasieu Parish Planning and Zoning Board.  (Mr. Williams represents Ward 4.  Mr. Landry is the liaison. Recommendation was made by the Agenda Committee that Mr. Williams be reappointed.)

 

25.     Take appropriate action on the expiration of the term of Mr. R. L. Webb as a member of the Board of Commissioners of Ward Eight Fire Protection District No. Two.  (Mr. Webb represents District 10.  Mr. Breaux is the liaison. Recommendation was made by the Agenda Committee that Mr. Webb be reappointed.)

 

26.     Take appropriate action on the expiration of the term of Mr. James Edwin McMichael as a member of the Board of Commissioners of Ward Four Fire Protection District No. Three.  (Mr. McMichael represents District 14.  Mr. McMillin is the liaison. Recommendation was made by the Agenda Committee that Mr. McMichael be reappointed.)

 

27.     Take appropriate action on the expiration of the term of Mr. James M. Gentry as a member of the Board of Commissioners of Ward Four Fire Protection District No. Three (Mr. Gentry represents District 14.  Mr. McMillin is the liaison. Recommendation was made by the Agenda Committee that Mr. Gentry be reappointed.)

 

28.    Take appropriate action on the vacancy on the Board of Commissioners of Waterworks District No. Four of Ward Four created by the resignation of Mr. J. W. Foster.  (Consensus recommendation of the Jurors representing Districts 3 and 14, with the liaison being responsible for seeing that a consensus has been reached.  Mr. McMillin is the liaison, and he recommended that Mr. Kenneth R. Cochran be appointed to fill this vacancy. Recommendation was made by the Agenda Committee that Mr. Cochran be appointed.)

 

29.    Consideration of approving the recommendation of the Calcasieu Estuary Community Task Force that Mr. Michael Hansen with ConocoPhillips be appointed to fill the vacancy on the Task Force created by the relocation of Mr. Bill Easter with ConocoPhillips.  (Mr. Easter represented industry.)

 

30.    ADVISE that a resignation has been received from Dr. Chris Turner as a member of the Workforce Investment Board.  (Dr. Turner represented the private sector – Chamber Southwest.  Ms. Griffin and Mr. Moon are the liaisons.  A letter has been written to the Chamber Southwest requesting nominations for this position.)

 

31.     Take appropriate action on bids received on September 25, 2002, by the Parish Purchasing Agent for grader blades and weed control chemicals, with unit prices effective November 1, 2002, until March 31, 2003, borrow material, with unit prices effective October 4, 2002, until March 31, 2003, automotive filters and the sale of used ink and toner cartridges (sale or salvage), with unit prices effective November 1, 2002, until October 31, 2003.  (see attached)

 

32.    Take appropriate action on bids received on September 26, 2002, by the Parish Purchasing Agent for seating for the Calcasieu Parish Police Jury Meeting Room.  (see attached)

 

33.     Take appropriate action on bids received on October 1, 2002, by the Parish Purchasing Agent for two new Ford E250 Super Window Vans or equal (five ambulatory with three wheelchair), for use by the Office of Community Services, Calcasieu Parish Public Transit System.  (see attached)

 

34.     Consideration of authorizing the Parish Purchasing Agent to advertise for bids for concrete catch basins, concrete pipe, metal pipe, and plastic pipe, with unit prices effective from January 1, 2003, until June 31, 2003.

 

35.     Consideration of authorizing the Parish Purchasing Agent to advertise for bids for two new one-half ton extended cab pickup trucks, for use by the Facility Management Department, one new one-half ton extended cab pickup truck, for use by the Facility Management Department (Creative Services), and one new four-door utility vehicle, for use by the Calcasieu Parish Health Unit.

 

36.     ADVISE that surplus adjudicated properties will be offered for sale by the Director of the Division of Planning and Development on October 29, 2002.  (see attached)

 

37.     Consideration of going into executive session to discuss Lawsuit No. 99-6252 (Wall vs. Police Jury).

 

 

ADVISE THAT THE FOLLOWING TERMS

WILL EXPIRE IN NOVEMBER, 2002

 

·         Term of Mr. Raymond Malveaux as a member of the Board of Commissioners of Waterworks District No. Two of Ward Four. (Mr. Malveaux represents District 15. Mr. McMillin is the liaison.)

 

 

 

EMERGENCY ITEMS

REGULAR MEETING – OCTOBER 10, 2002

 

The following items were received after the Agenda Committee meeting on September 26, 2002, and will require a two-thirds vote to suspend the rules for consideration by the Police Jury:

 

Item No. One:

 

Consideration of adopting a resolution supporting McNeese State University’s efforts toward development of a National Center of Excellence for Safety Technology Education at the university, and further, recommending to the Parish Budget Committee consideration of partnering with McNeese State University in this endeavor by commitment of matching funds over a two-year period of up to $100,000 from the Parish’s Riverboat Economic Development Fund, subject to approval of the university’s grant application by the National Science Foundation.

 

Item No. Two:

 

Consideration of ratifying the Local Government Proclamation of Pending State of Emergency signed by President Enos Derbonne on September 30, 2002, with reference to Hurricane Lili.