A G E N D A

 

REGULAR MEETING

THURSDAY, AUGUST 1, 2002

5:30 P.M.

 

Parish Courthouse – Courtroom A

 

 

 


1.    Call to order by President Derbonne.

 

2.   Invocation by Mr. Terry Barrett, Moss Bluff Bible Church.  (Mr. Manuel)

 

3.   Pledge of Allegiance.

 

4.       Roll Call.

 

5.    Take appropriate action at 5:30 p.m., in accordance with law, to promulgate the results of the election held on July 20, 2002, for authority to extend the levy and collection of the existing 1½% sales and use tax for a ten-year period beginning October 1, 2002, to be dedicated and used to continue improving, resurfacing and maintaining Parish roads, enhancing the quality of Parish road drainage, constructing and improving arterial transportation routes and major intersections, providing additional funding for the rural transportation system, and authority to fund the proceeds of the tax into bonds for such purposes, and further, to adopt an ordinance in connection therewith.

 

6.    Presentation of retirement certificates to the following parish employees who have recently retired:

 

Theresa Courmier                                 Payroll Specialist                                             15 years

Everett Fruge                                       Heavy Equipment Operator                                11 years

Elmer Guidry                                        Area Foreman                                                   10 years

Connie Moss                                         Accounting Technician                                      29 years

 

7.   Take appropriate action on applications for liquor and beer permits. (Mr. Vickers)  (see attached)

 

8.   Consideration of approval of payment of all current invoices.

 

9.   Consideration of approving the minutes of the regular meeting of the Police Jury dated July 3, 2002.

 

10.     Consideration of approval of the Agenda Committee Report dated July 25, 2002.

11.           Consideration of approval of the Public Works Committee Report dated July 25, 2002.  Said Committee:

 

(11.1)              Presented certificates of appreciation to the following persons who assisted with the Southwest Louisiana display for the “Parade Across Louisiana” event held at the Louisiana Superdome to kickoff the National Association of Counties Convention in New Orleans which over 5,500 people from around the United States attended: Shelley Johnson, Shanna Landry, and Denise Fasske of the Southwest Louisiana Convention and Visitors Bureau; Adley Cormier, Project Designer; Rodney Vincent, Robert Broussard, Kenny Loup, and Chad Henry, Facility Management employees. (Mrs. Treme, liaison to the Convention and Visitors Bureau, made the presentation.)

 

(11.2)       Recommended that in response to the request of Mr. Rex Dansby, 317 Fontenot Road, Lake Charles, who appeared before the Committee concerning four lots on his road which were overgrown with trees and underbrush, thus providing a haven for rodents, snakes, and other nuisance animals, posing a fire threat, etc., that a letter be forwarded to the owner of these lots asking that the lots be cleared, and further, that the staff look into the possibility of amending the Calcasieu Parish Code of Ordinances, or introducing enabling legislation, to authorize the Parish to require property owners to clear overgrown properties when such properties pose a nuisance or threat to the health, safety, and welfare of the general public.

 

(11.3)       Recommended that action on the possible closure of the railroad crossing on Packing House Road (DOT No. 767-959B) be deferred for thirty days and that a committee, composed of police jurors to be appointed by President Derbonne, and Mr. Smart, Mr. Vickers, and Mr. Gremillion, meet with officials of Conoco to determine what contingency plans would have to be put in place in the event of an emergency involving Conoco’s pipeline, which is located in the vicinity of the railroad crossing, should said crossing be closed. The Committee further recommended that at the same time, the committee also meet with owners of a pipeline located in the vicinity of the Stegall Road railroad crossing, which is scheduled for closure, regarding a similar situation involving said pipeline, and its effect on the residents of Burton Street and Kim Road in Sulphur.

 

AGENDA NOTE:  On May 30, 3002, Ms. Shawnette Esthay appeared before the Public Works Committee, and the Public Works Committee recommended that action on the staff’s recommendation to close the railroad crossing on Packing House Road be deferred for thirty days to allow Mr. Breaux, who represents this area, an opportunity to meet with the residents who would be impacted and to report back to the Committee.  On June 6, 2002, the Police Jury deferred action for thirty days.  The Public Works Committee met on June 27, 2002, and recommended that action be deferred for thirty days with reference to the possible closure of the railroad crossing on Packing House Road (DOT No. 767-959B) so that more information can be obtained relative to the cost required to keep the crossing open and the source of funding for same, as well as information from the Louisiana Department of Transportation and Development on accidents occurring at railroad crossings throughout the State.  (Mr. Carlton Bell, Louisiana Department of

Transportation and Development appeared before the Committee for general informational purposes, and the following persons spoke in opposition to the proposed closure: Mr. Mark Craig, 188 Eugene Lane, Iowa; Mr. Paul Esthay, 7532 Roberts Way, Lake Charles; and Mr. Don Moriarty, 307 West Lee Street, Sulphur.)  On July 3, 2002, the Police Jury deferred action for thirty days.

(11.4)       Received a presentation by Mr. Lucas Terracina, Director of Mosquito Control, regarding the West Nile Virus wherein he reported that to date there had been ten confirmed and perhaps 20 confirmed/suspected cases of the virus in horses in Calcasieu Parish (63 horses and 16 human cases statewide) during 2002 and two recent confirmed mosquito pools in downtown Lake Charles. Mr. Terracina advised that State officials were closely monitoring the situation statewide and that officials with the Center for Disease Control would be arriving in the next few days to perform studies. He cautioned the public that the type of mosquito in which the virus had been isolated lived primarily in stagnant water and was a night feeder, therefore, appropriate precautions and safeguards should be taken, particularly by the very young, the elderly, and those with suppressed auto-immune systems. (Dr. B. J. Foch of the Louisiana Office of Public Health also appeared before the Committee to answer questions relative to this issue.)

 

(11.5)       Recommended that a resolution be adopted approving the purchase of approximately 10.37 acres of property, known as the Intracoastal Park, for $20,000 per acre, from the Olin Corporation, in accordance with the Parish’s Real Property Acquisition Policy, and further, that the President of the Police Jury be authorized to execute all documents related thereto.

 

(11.6)       Recommended approval of the renewal of Contracts to provide services/hold harmless agreements for parkkeeper services for the following parkkeepers:

 

Mary Woodard.................................................................................................................................... White Oak Park

Vicki Vezina................................................................................................................................................ LaFleur Park

Vernita Thibeaux.................................................................................................................................. Holbrook Park

Bryan Pitre.............................................................................................................................. Mallard Junction Park

 

(11.7)       Recommended approval of a Contract between the Police Jury and Shirley Racca to provide services/hold harmless agreement for parkkeeper services at Intracoastal Park.

 

(11.8)       Recommended approval of entering into a contract between the Police Jury and H. Curtis Vincent-Steven D. Shows Architects for architect/engineering services for the West Maintenance Facility.

 

(11.9)       Recommended that Calcasieu Parish Project No. 2001-04 (Ward 2 – Daughenbaugh Road and Earl Daughenbaugh Road, Ward 3 – Mosquito Control Taxiway Improvements, Ward 4 – Baker Road, John Stine Road and Miller Avenue, Ward 6 – Emmit Marcantel Road and Edgerly-DeQuincy Road Bridge Detour, and Ward 8 – McCown Road), be accepted as substantially complete.

 

(11.10) Recommended that the Parish Purchasing Agent be authorized to advertise for bids for purchase of two 2002 computer-controlled herbicide injection systems (retrofitted to existing tank mix trucks), one 2003 three-quarter ton regular cab pickup truck with utility bed, one 2003 super-duty regular cab pickup truck with dump-body, and playground equipment for various parks.

 

(11.11)      Recommended that the Parish Administrator be authorized to advertise for bids for the construction of Phase I-Industrial Canal Boat Launch and Park.

 

12.     Consideration of adopting a resolution indicating no objection to a lease agreement between the State Land Office and Citgo Petroleum Corporation for use of state water bottoms at Citgo’s Refinery Docks A, B, C, and D.

 

13.     Consideration of adopting a resolution approving a Cash Sale Deed between the Police Jury and Chennault International Airport Authority (CIAA) for the sale of a 1982 John Deere Model 670-A Motorgrader to the CIAA, and further, authorizing the President of the Police Jury, or his designee, when appropriate, to execute all documents related thereto.

 

14.     Consideration of adopting a resolution approving a Second Amendment to the Lease between the Police Jury and Chennault International Airport Authority (CIAA) amending an Amendment to the Lease signed on February 17, 2000, between the Police Jury and the CIAA with reference to the environmental cleanup at East Lake Charles Airport adjacent to Chennault which is owned by the Police Jury, and further, authorizing the President of the Police Jury, or his designee, when appropriate, to execute all documents related thereto.

 

15.     Consideration of adopting a resolution approving a Joint Services Agreement between the Police Jury, the Calcasieu Parish Public Safety Communications District, the Calcasieu Parish Sheriff’s Office, the City of Lake Charles, and the City of Sulphur to collaborate in the study of alternative means of providing radio communication for public safety and other government services on a parishwide basis, and further, authorizing the President of the Police Jury, or his designee, when appropriate, to execute all documents related thereto.

 

16.     Consideration of adopting a resolution approving the submittal of an application to the Governor's Office of Rural Development, on behalf of Community Center and Playground District No. Seven of Ward Two, for $25,000 to construct a concession stand/restroom facility for the proposed sports complex in Bell City, and further, authorizing the President of the Police Jury, or his designee, when appropriate, to execute all documents related thereto.

 

17.     Consideration of adoption of a resolution approving the issuance, sale, and delivery of (i) $2,000,000 Water Revenue Refunding Bonds of Waterworks District No. One of Ward One, 2002 Series A, and (ii) $1,500,000 Water Revenue Bonds of Waterworks District No. One of Ward One, 2002 Series B, for the acquisition and establishment of additions to and improvements of the waterworks system for and within the District.

 

18.          Consideration of adopting a resolution approving the assignment of the unreleased portion of an oil, gas, and mineral lease between the Police Jury and Angelle & Donohue Oil & Gas Properties, Inc., dated July 20, 2001, on 9.09 acres in Section 27, Township 8 South, Range 9 West, from Angelle & Donohue Oil & Gas Properties, Inc. to Neumin Production Company, et al.

 

19.     Consideration of adopting a resolution approving the assignment of the overriding royalty interest of the unreleased portion of an oil, gas, and mineral lease between the Police Jury and Angelle & Donohue Oil & Gas Properties, Inc., dated July 20, 2001, on 9.09 acres in Section 27, Township 8 South, Range 9 West, from Angelle & Donohue & Gas Properties, Inc. to James L. Allen, et al.

 

20.     Consideration of authorizing the Division of Planning and Development to advertise for bids for the sale of surplus adjudicated property.

 

21.     Take appropriate action on the expiration of the term of Mr. Jerome B. Meche as a member of the Board of Commissioners of Recreation District No. One of Ward Four.  (Mr. Meche represents District 14.  Mr. McMillin is the liaison. It was recommended at the Agenda Committee meeting that a recommendation be made on this item at the Regular Meeting on August 1, 2002.)

 

AGENDA NOTE:  action was deferred by the Police Jury on June 6, 2002 until June 27, 2002, and on July 3, 2002, until July 25, 2002.

 

22.     Take appropriate action on the expiration of the term of Mr. Bob Patel as a member of the Workforce Investment Board.  (Mr. Patel represented the private sector - Greater Jennings Chamber of Commerce.  Mrs. Griffin and Mr. Moon are the liaisons.  Recommendation was made at the Agenda Committee meeting that action on this item be deferred for thirty days.)

 

         AGENDA NOTE:  action was deferred by the Police Jury on June 6, 2002 until June 27, 2002, and on July 3, 2002, until July 25, 2002.

 

23.     Take appropriate action on the expiration of the term of Ms. Linda Patterson as a member of the Workforce Investment Board.  (Ms. Patterson represented the private sector - Greater Jennings Chamber of Commerce.  Mrs. Griffin and Mr. Moon are the liaisons.  Recommendation was made at the Agenda Committee meeting that action on this item be deferred for thirty days.)

 

         AGENDA NOTE:  action was deferred by the Police Jury on June 6, 2002 until June 27, 2002, and on July 3, 2002, until July 25, 2002.

 

24.     Consideration of approving the following nominations for appointment to the newly-created Burton Coliseum Advisory Council, a community resource group to the Director of the Burton Coliseum, in areas of prioritizing capital improvement efforts, assisting in marketing and building public awareness of the utilization of the coliseum facilities, and developing improved and expanded use of the facilities:

·         One (1) member representing the Southwest District Fat Stock Show Board of Directors, recommended jointly by the MSU President and Police Jury Liaison to the Coliseum from three nominees submitted by said Board – the Board recommended that the sitting Board President serve on said Council – Current President – Mr. Ernie Broussard;

·         One (1) member representing the Southwest Louisiana Convention and Visitors Bureau nominated by the CVB Board of Directors – the Board nominated Ms. Shelley Johnson;

·         One (1) member representing the Calcasieu Parish County Agent – the County Agent, Mr. Jerry Whatley;

·         One (1) member representing the Calcasieu Parish School Board - the Board nominated Mr. Jimmy Pitre;

·         Two (2) members representing McNeese State University, submitted by the President of the University, with at least one of the representatives being a racial minority – President Robert Hebert nominated Mr. Wil Chenier, and Ms. Bridget Martin;

·         Two (2) members, both private citizens, representing the Calcasieu Parish Police Jury with one residing in Wards 1, 2, 3 or 8, and one residing in Wards 4, 5, 6 or 7 – Mr. Mark Pedersen (Wards 1, 2, 3 or 8) and Mr. Mark LeBlanc (Wards 4, 5, 6 or 7).

·         Liaison representatives – Police Jury liaison to the Burton Coliseum and the President of McNeese State University, or his designee – Mr. Brent Clement and Dr. Robert Hebert. Dr. Hebert asked that Dr. Kalil Ieyoub be appointed to represent McNeese State University, and the nomination was approved at the Agenda Committee meeting.

Recommendation was made at the Agenda Committee meeting that all nominations as listed above be approved.

25.         Consideration of approving the following nominations for appointment to the newly-created Prien Lake Park Development Task Force:

 

·         Park Vicinity Residents - Mr. Frank Pruitt, and Mr. Scott Moffett

·         Coastal Conservation Association - Mr. Rusty Vincent

·         Senior Citizen - Ms. Harriet Green

·         General Recreation Interest - Mr. Jeff Armentor

·         SWLA Convention and Visitors Bureau - Mr. Mike Dees

·         Environmental and Nature - Mr. David Booth

·         Economic Development - Ms. Jane Dufrene

·         Planning and Transportation - Mr. J.D. Allen

·         Industry - Mr. Steve Wood

·         Education - Mr. George Clyde

·         At-Large Positions - Ms. Kay Barnett, Mr. Anthony Biagas, Mr. Dennis Husers, Mr. Glenn Pumpelly, and Mr. Charles Liggio, Sr.

 

Recommendation was made at the Agenda Committee meeting that all nominations as listed above be approved.

 

AGENDA NOTE:  on July 3, 3002, the Police Jury approved the process for development of the Prien Lake Park property which included the appointment of a Prien Lake Park Development Task Force.  President Derbonne designated Chuck Kleckley as the Police Jury liaison to this Task Force.  Each person has been contacted and has agreed to serve if chosen.

 

26.     Take appropriate action on the expiration of the term of Mr. Carson Carson as a member of the Board of Commissioners of Waterworks District No. Nine of Ward Four. (Mr. Carson represents District 12, after consultation with the jurors representing Districts 13 & 15. Mr. Clement is the liaison.  Recommendation was made at the Agenda Committee meeting that Mr. Carson be reappointed.)

 

27.     Take appropriate action on the expiration of the term of Mr. Daniel W. Racca as a member of the Board of Commissioners of Calcasieu-Cameron Hospital Service District.  (Mr. Racca represents Districts 1, 3, & 14.  Mr. Andrepont is the liaison.  Recommendation was made at the Agenda Committee meeting that Mr. Racca be reappointed.)

 

28.     Take appropriate action on the expiration of the term of Mr. Raphael J. Fontenot as a member of the Board of Commissioners of Calcasieu-Cameron Hospital Service District.  (Mr. Fontenot represents Districts 11 & 12.  Mr. Andrepont is the liaison.  Recommendation was made at the Agenda Committee meeting that Mr. Fontenot be reappointed.)

 

29.     Take appropriate action on the expiration of the term of Mr. W. Brent Lumpkin as a member of the Board of Directors of Industrial Development Board of Calcasieu Parish, Louisiana, Inc.  (Mr. Danahay and Mr. Moon are liaisons.  Recommendation was made at the Agenda Committee meeting that action be deferred for thirty days.)

 

30.     Take appropriate action on the expiration of the term of Ms. Julia L. Paige as a member of the Board of Commissioners of Community Center and Playground District No. One of Ward Six.  (Ms. Paige represents Districts 13 & 14.  Mrs. Treme is the liaison.  Recommendation was made at the Agenda Committee meeting that Ms. Paige be reappointed.)

 

31.     Take appropriate action on the expiration of the term of Ms. Brenda Vige as a member of the Board of Commissioners of Community Center and Playground District No. One of Ward Six.  (Ms. Vige represents Districts 13 & 14.  Mrs. Treme is the liaison.  Recommendation was made at the Agenda Committee meeting that Ms. Vige be reappointed.)

 

32.     Take appropriate action on the expiration of the term of Mr. Patrick Hay as a member of the Board of Commissioners of Gravity Drainage District No. Four of Ward Three.  (Mr. Hay is the at-large representative. Mr. Kleckley and Mr. Collins are liaisons, and they recommend that Mr. Hay be reappointed.  Recommendation was made at the Agenda Committee meeting that Mr. Hay be reappointed.)

 

33.     Take appropriate action on the expiration of the term of Reverend Ernest Walker as member of the Board of Commissioners of Gravity Drainage District No. Four of Ward Three.  (Reverend Walker represents Districts 8 & 9. Mr. Kleckley and Mr. Collins are liaisons, and they recommend that Reverend Walker be reappointed.  Recommendation was made at the Agenda Committee meeting that Reverend Walker be reappointed.)

 

34.     Take appropriate action on the expiration of the term of Mr. James Todd as a member of the Board of Commissioners of Gravity Drainage District No. Nine of Ward Two.  (Mr. Todd represents District 10.  Mr. Breaux is the liaison.  Recommendation was made at the Agenda Committee meeting that Mr. Todd be reappointed.)

 

35.     Take appropriate action on the expiration of the term of Mr. F. J. Sylvester as a member of the Board of Commissioners of Gravity Drainage District No. Nine of Ward Two.  (Mr. Sylvester represents District 10.  Mr. Breaux is the liaison.  Recommendation was made at the Agenda Committee meeting that Mr. Sylvester be reappointed.)

 

36.     Take appropriate action on the expiration of the term of Mr. Larry D. Henagan as a member of the Board of Commissioners of Gravity Drainage District No. Eight of Ward One.  (Mr. Henagan represents District 1.  Mr. Manuel is the liaison.  Recommendation was made at the Agenda Committee meeting that action be deferred for thirty days.)

 

37.     Take appropriate action on the expiration of the term of Mr. Danny A. Landry as a member of the Board of Commissioners of Gravity Drainage District No. Eight of Ward One.  (Mr. Landry represents District 1.  Mr. Manuel is the liaison.  Recommendation was made at the Agenda Committee meeting that Mr. Landry be reappointed.)

 

38.    Take appropriate action on bids received on July 24, 2002, by the Parish Purchasing Agent for metal sign posts, pavement markings, sign blanks, sign faces, and square-steel posts with unit prices effective from September 1, 2002, until February 28, 2003.  (see attached)

 

39.     Take appropriate action on bids received on July 31, 2002, by the Parish Purchasing Agent for one new 2003 one-half ton crew cab four-doors pickup truck, for use by the Burton Memorial Coliseum.  (see attached)

 

40.     Take appropriate action on bids received on July 31, 2002, by the Parish Purchasing Agent for one 2003 one-half ton extended cab pickup truck, for use by the Division of Planning and Development.  (see attached)

 

41.          Consideration of authorizing the Parish Purchasing Agent to advertise for bids for cold mix, hot mix, ready mix concrete, liquid asphalt, crushed stone, and light weight aggregate, with unit prices effective September 9, 2002, until March 31, 2003.

 

42.         Consideration of referring to the Special Service Districts Review Committee a request by Mr. A. J. Grevemberg of Ward Four Fire Protection District No. Four (Houston River Fire District) that the Police Jury, acting as the Board of Commissioners of said district, put a proposition on the ballot for a parcel fee to be assessed on properties in the district for fire protection purposes.

 

43.     Consideration of requesting the Parish Administrator and the Director of the Office of Community Services to determine the appropriate requirements, specifications, and costs associated with the purchase of additional vans for the Calcasieu Parish Public Transit Program which is operated by the Office of Community Services, with a report thereon to be given to the Police Jury for further action.

 

 

ADVISE THAT THE FOLLOWING TERMS

WILL EXPIRE IN SEPTEMBER, 2002

 

·         Mr. Harry Henry as a member of the Board of Commissioners of Waterworks District No. Eleven of Wards Four and Seven.  (Consensus recommendation of the jurors representing Districts 11, 13, & 15, with the liaison being responsible for seeing that a consensus has been reached.  Mr. Andrepont is the liaison.)

 

 

 

 

 

 

 

 

 

 

 

EMERGENCY ITEMS

REGULAR MEETING – AUGUST 1, 2002

 

The following items were received after the Agenda Committee meeting on July 25, 2002, and will require a two-thirds vote to suspend the rules for consideration by the Police Jury:

 

Item No. One:

 

Consideration of adopting a Local Government Proclamation of State of Emergency proclaiming a State of Emergency to exist in Calcasieu Parish and that all Emergency Preparedness emergency plans be activated due to the widespread positive findings of the West Nile Virus and Eastern Equine Encephalitis in Calcasieu Parish.