A G E N D A

REGULAR MEETING

THURSDAY, APRIL 4, 2002

5:30 P.M.

Parish Courthouse – Courtroom A

 


1.       Call to order by President Derbonne.

 

2.   Invocation by Sister Jeannette Touchet, SEC, Immaculate Conception Cathedral.

 

3.   Pledge of Allegiance.

 

4.       Roll Call.

 

5.     Take appropriate action on applications for liquor and beer permits. (Mr. Vickers)  (No action required due to the fact that no applications have been submitted.)

 

6.   Consideration of approval of payment of all current invoices.

 

7.   Consideration of approving the minutes of the regular meeting of the Police Jury dated March 7, 2002.

 

8.   Presentation of a trophy to Coach Tic Price and the McNeese State University Basketball Team.  (Dr. Mackey)

 

9.   Appearance of Mayor Randy Roach with reference to the Southwest Louisiana Partnership for Economic Development.

 

10.     Consideration of approval of the Agenda Committee Report dated March 27, 2002.

 

11.           Consideration of approval of the Public Works Committee Report dated March 27, 2002.  Said Committee:

 

(11.1)              Received and opened the following bids for Calcasieu Parish Project No. 2002-03 (Hardsurfacing and Overlaying of Various Roads in Calcasieu Parish, Louisiana) as advertised in accordance with the law for action to be taken at 5:30 p.m.:  Prairie Construction Company - $933,419.95; and R. E. Heidt Construction Company, Inc. - $889,941.58. The Committee recommended that the bids be taken under advisement with final action thereon to be taken at the Regular Meeting on April 4, 2002.

 

AGENDA NOTE:  the Parish Engineer recommends that the low bid in the amount of $889,941.58 of R. E. Heidt Construction Company, Inc. be accepted.

 

(11.2) Presented a plaque to Mr. Lucas Terracina, Mosquito Control Director, for his outstanding service and dedication to Calcasieu Parish, and further, commending him for recently being awarded the 40th American Mosquito Control Association Medal of Honor Award, the highest award given to a member of the Association in recognition of outstanding service.

 

(11.3)       Recommended that SV03-003-02 be approved which was a request by Milton R. Crochet, et al for a subdivision variance to allow residential development (2 houses) without public road frontage on Airhart Road in Ward Three, Police Jury District 9, contingent upon approval of the following stipulations: that the staff be authorized to accept no further subdivision variances until the Police Jury has the opportunity to take action on a new policy to be proposed at the Public Works Committee Meeting on April 25, 2002, which would include the following items – (1) Authorization for the Division of Planning and Development to administratively approve, pending the results of a staff review, private access roads that serve not more than one individual lot; (2) Acceptance of a Master Private Road List compiled by the Division of Planning and Development and the Division of Engineering and Public Works; (3) Elimination of the variance procedure for development on private roads that are not on the Master Private Road List and for development that does not meet the exemptions outlined in the Calcasieu Parish Code of Ordinances; and (4) Amendments to both the subdivision ordinance and the zoning ordinance to allow these changes to become law.

 

AGENDA NOTE:  on Tuesday, February 19, 2002, the Planning and Zoning Board voted 9 (for) and 1 (against) to recommend that the request be granted.  (The staff recommended that the request be denied.)  On Thursday, March 7, 2002, the Police Jury deferred action and recommended that the road ad-hoc study group (Mr. Breaux, Mr. Clement, Mr. Collins, Mr. Manuel, and Mrs. Treme) be asked to meet with the staff to develop criteria by which all requests of this nature can be judged and report back to the Public Works Committee.

 

 (11.4) Recommended that SV01-002-02 be approved which was a request by Verda Williams for a subdivision variance to allow residential development without public road frontage off Topsy Road in Ward One, Police Jury District 1, contingent upon the stipulations outlined in Recommendation 11.3.

 

AGENDA NOTE:  on Tuesday, February 19, 2002, the Planning and Zoning Board voted 9 (for) to 1 (against) to recommend that the request be granted with the following stipulations:  1) that the development adhere to the site plan on file with the Division of Planning and Development; 2) that a maintenance agreement be filed with the Clerk of Court’s Office within thirty (30) days of zoning approval; and 3) that a multi-address sign must be posted at the intersection of Topsy Road and the private road within thirty days of zoning approval.  (The staff recommended that the request be denied.)  On Thursday, March 7, 2002, the Police Jury deferred action and recommended that the road ad-hoc study group (Mr. Breaux, Mr. Clement, Mr. Collins, Mr. Manuel, and Mrs. Treme) be asked to meet with the staff to develop criteria by which all requests of this nature can be judged and report back to the Public Works Committee.

 

(11.5) Recommended that a resolution be adopted approving a Joint Services Agreement between the Police Jury and Gravity Drainage District No. Eight of Ward One with reference to the purchase and installation of approximately 160’ of culvert at the end of Maude Lane to provide an outfall for the roadside ditch drainage.

 

AGENDA NOTE:  the Parish will furnish one-half of the costs of the culvert and the Drainage District will provide all labor and equipment.  The total cost for the Parish is estimated at $277.60.

 

(11.6)       Recommended that a resolution be adopted authorizing the President of the Police Jury to execute the renewal of Contract to Provide Services/Hold Harmless Agreement between the Police Jury and April Mae Duplechin to provide parkkeeper services at Intracoastal Park.

 

(11.7)       Recommended that the President of the Police Jury be authorized to execute the necessary documents for acquisition of right-of-way from Raymond Girard Heape on Walker Road in Ward Four (Calcasieu Parish Project No. 2002-07), in accordance with criteria established by the Police Jury and recommendation of the Parish Engineer.

 

(11.8)       Recommended that the Parish Administrator be authorized to advertise for bids for Calcasieu Parish Project No. 2002-07 (Walker Road) in Ward Four.

 

(11.9) Recommended that the Parish Administrator be authorized to advertise for the sale and removal of the old parkkeeper’s house at White Oak Park.

 

12.     Consideration of adopting a resolution supporting the City of Lake Charles’ State Capital Outlay request with reference to solving the traffic congestion problems at Interstate 210 and Prien Lake Road/Nelson Road.

 

13.     Consideration of adopting a resolution supporting H.R. 3792, the Clean Water Infrastructure Construction Act of 2002, by U. S. Representative Sue Kelly and U. S. Representative Ellen Tauscher, which authorizes the federal government to provide state and local governments with $25 billion over five years to finance improvements to wastewater treatment plants through the Clean Water Act State Revolving Loan Fund, and S. 1961, the Water Investment Act of 2002, by Senator Bob Graham, Senator Mike Crapo, Senator James Jeffords, and Senator Bob Smith, which authorizes the federal government to provide state and local governments with loans and grants totaling $35 billion over five years, and further, that copies of this resolution be forwarded to members of Louisiana Congressional Delegation.  (Mr. Manuel)

 

14.     Consideration of adopting a resolution approving the issuance, sale, and delivery of $100,000 of General Obligation Refunding Bonds, Series 2002, and $832,000 of Water Revenue Refunding Bonds, Series 2002, of Waterworks District No. Seven of Wards Four and Six.

 

AGENDA NOTE:  the proposed refunding of the Water Revenue Bonds is estimated to result in a net savings to the District of $117,161, and the proposed refunding of the General Obligation Bonds is estimated to result in a net savings to the District of $102,920.  Subsequent to the Agenda Committee meeting on March 28, 2002, a letter was received from Foley & Judell, L.L.P., Bonding Attorney, advising that the proposed refunding of the Water Revenue Bonds was now estimated to result in a net savings to the District of $117,813, and the proposed refunding of the General Obligation Bonds was estimated to result in a net savings to the District of $101,938.08.

 

15.     Consideration of approval of the Budget Committee Report dated April 4, 2002.

 

16.     Take appropriate action on the expiration of the term of Mr. Vic Guidry as a member of Recreation District No. One of Ward Eight.  (Mr. Guidry represents District 10.  Mr. Breaux is the liaison, and in accordance with his recommendation, it was recommended at the Agenda Committee meeting that Mr. Guidry be reappointed.)

 

17.     Take appropriate action on the vacancy on the Board of Commissioners of Recreation District No. One of Ward Three created by the resignation of Mr. Mark A. Fontenot.  (Mr. Fontenot represented District 8, and Mr. Kleckley recommended at the Agenda Committee Meeting that Mr. Chet Soileau be appointed to fill this vacancy.  Mr. Kleckley and Mr. Derbonne are the liaisons.)

 

18.     Take appropriate action on bids received by the Parish Purchasing Agent on March 26, 2002, for bids for weed control chemicals, with unit prices effective from May 1, 2002, until October 31, 2002.  (see attached)

 

19.          Take appropriate action on bids received by the Parish Purchasing Agent on March 26, 2002, for an Electronic Emergency Operations Center Management System, for use by the Calcasieu Parish Office of Emergency Preparedness.

 

AGENDA NOTE:  the staff recommends that action on bids be deferred until April 18, 2002.

 

20.     Take appropriate action on bids received by the Parish Purchasing Agent on March 27, 2002, for one 2002 one-half ton extended cab pickup truck, for use by the Division of Planning and Development.   (see attached)

 

21.     Take appropriate action on bids received by the Parish Purchasing Agent on April 2, 2002, for one new cab forward delivery truck chassis, for use by the Calcasieu Parish Public Library.  (see attached)

 

22.     Consideration of authorizing the Parish Purchasing Agent to advertise for bids for grader blades, with unit prices effective from June 1, 2002, until October 31, 2002.

 

23.         Consideration of proclaiming the week of May 4-12, 2002, as “National Tourism Week” in Calcasieu Parish.

 

24.     Consideration of forwarding a letter to Boyd Gaming Corporation, owner of Delta Downs Race Track, inquiring as to why Calcasieu Parish hotels are not listed at the top of the list on the track’s web site of available area hotels instead of hotels located in Texas.

 

AGENDA NOTE:  subsequent to the Agenda Committee meeting on Thursday, March 28, 2002, the listing of hotels on the web site has been changed with Calcasieu Parish hotels being listed at the top of the list.

 

 

ADVISE THAT THE FOLLOWING TERMS

WILL EXPIRE IN JUNE, 2002

 

·         Term of Mr. Gary Gobert as a member of the Board of Commissioners of Recreation District No. One of Ward Three.  (Mr. Gobert represents District 9.  Mr. Kleckley and Mr. Derbonne are liaisons.)

·         Term of Ms. Lynda S. “Shari” Grimes as a member of the Workforce Investment Board.  (Ms. Grimes represented the public sector - WIA Title I (non-veteran).  Mrs. Griffin and Mr. Moon are the liaisons.)

 

EMERGENCY ITEMS

REGULAR MEETING – APRIL 4, 2002

 

The following items were received after the Agenda Committee meeting on March 28, 2002, and will require a two-thirds vote to suspend the rules for consideration by the Police Jury:

 

Item No. One:

 

Consideration of adopting a resolution approving an agreement between the Police Jury and Stream Wetland Services, L.L.C. for the administration of an “Emergent Fresh Marsh Management Plan,” subject to the approval of the U. S. Corps of Engineers, for compliance with the Corps’ requirement for mitigation of the impact on 3.11 acres of property as a result of the proposed development of the Parish’s Industrial Canal Boat Launch/Park Project, and further, that the President of the Police Jury, or his designee, when appropriate, be authorized to execute all documents related thereto.