A G E N D A

REGULAR MEETING

THURSDAY, DECEMBER 20, 2001

5:30 P.M.

1. Call to order by President Griffin.

2. Invocation by Brother Ed Rose, Moss Bluff Bible Church.

3. Pledge of Allegiance.

4. Roll Call.

5. Introduction of Mr. Don Dixon, newly-appointed Police Chief for the City of Lake Charles. (Mr. Derbonne)

6. Presentation of 2001 Volunteer Firefighter Awards.

7. Take appropriate action on applications for liquor and beer permits. (Mr. Vickers) (see attached)

8. Consideration of approval of the minutes of the Regular Meeting of the Police Jury dated November 15, 2001.

9. Receive report from Mr. Don Manuel, Police Juror-District 1, with reference to on-going activities within his Police Jury District and liaison affiliations.

10. Take appropriate action on RZ04-037-01 which is a request by Dudley M. and Becky Pitre to amend Ordinance No. 3632 to change use to allow expansion of cabinet shop. (Straley Road in Ward Four, Police Jury District 14)

[The Planning and Zoning Board met on Tuesday, December 18, 2001, and deferred action for thirty days.]

11. Take appropriate action on RZ08-036-01 which is a request by Mrs. Gerald R. Guillory to rezone from C-1 (Light Commercial) to C-2 (General Commercial) to allow restaurant with consumption of alcoholic beverages. (2679 Highway 397 in Ward Eight, Police Jury District 10) (see attached)

[The Planning and Zoning Board met on Tuesday, December 18, 2001, and voted unanimously to recommend that the request be granted with the following stipulations: 1) that permission must be obtained from the Department of Health and Hospitals to operate the deli; and 2) that the use be limited to the consumption of alcohol in conjunction with the deli only.]

12. Take appropriate action on RZ03-038-01 which is a request by Merillia Ledano Pennington to rezone from R-2 (Mixed Residential) to C-2 (General Commercial) to allow a printing business. (625 Bennett Road in Ward Three, Police Jury District 9) (see attached)

[The Planning and Zoning Board met on Tuesday, December 18, 2001, and voted unanimously to recommend that the request be granted with the following stipulations: 1) that the development adhere to the site plan on file with the Division of Planning and Development; 2) that all drives and parking be hardsurfaced (asphalt or concrete); 3) that petitioner obtain occupational license within five (5) days of zoning approval; 4) should the business cease, the property will automatically revert to R-2 (Mixed Residential); 5) that State Fire Marshal approval be obtained within forty-five (45) days; and 6) that all Parish permits be obtained within forty-five (45) days of zoning approval.]

13. Take appropriate action on RZ03-035-01 which is a request by Custom Metal to rezone from A-1 (Agricultural) to I-1 (Light Industrial) to allow expansion of business (laydown yard). (Leger Road in Ward Three, Police Jury District 9) (see attached)

[The Planning and Zoning Board met on Tuesday, December 18, 2001, and voted 6 (for) to 5 (against) to recommend that the request be granted with the following stipulations: 1) that the development adhere to the site plan on file with the Division of Planning and Development; and 2) that a fence be installed around the property.]

14. Take appropriate action on SV03-012-01 which is a request by John and Myrna Babineaux for a subdivision variance to allow residential development without public road frontage. (Arsene LeBleu Road in Ward Three, Police Jury District 9)

[The Planning and Zoning Board met on Tuesday, December 18, 2001, and recommended that its action on this request, as stated below, be considered at the Police Jury’s regular meeting on Thursday, January 3, 2002. The Board voted unanimously to recommend that the request be denied. Should the Police Jury grant the request, the Board recommended the following stipulations: 1) that the development adhere to the site plan on file with the Division of Planning and Development; 2) that a maintenance agreement be filed with the Clerk of Court’s office; 3) that multi address sign must be posted at the intersection of Arsene LeBleu Road and Babineaux Lane within (30) thirty days of approval.]

15. Take appropriate action on SV04-011-01 which is a request by Allen D. Seal for a subdivision variance to allow residential development (manufactured home) without public road frontage. (Smith Ferry Road in Ward Four, Police Jury District 3)

be denied and that the manufactured home be removed from the premises within 30 days. Should the Police Jury grant this request, the Board recommended the following stipulations: 1) a private 20’ wide servitude agreement must be obtained from the adjoining property owner and filed with the Clerk of Court; 2) permits must be obtained within 30 days; and 3) the manufactured home must be skirted within 60 days.]

16. Receive report from the Administrative Staff with regard to the Police Jury's request of December 6, 2001, that they meet with Mr. Cedric Floyd of Data Center in Kenner, Louisiana, to devise a possible amendment to the reapportionment plan adopted by the Police Jury on November 15, 2001, and take appropriate action with respect thereto.

17. Consideration of approving and adopting the Fiscal Year 2002 Annual Budget in accordance with the Local Government Budget Act as follows:

(17.1) adopt the Fiscal Year 2002 Budget in accordance with the public hearing held and as a result of the recommendations of the Budget Committee on Thursday, December 6, 2001; and

(17.2) amend the Fiscal Year 2001 Budget for those funds which deviate from estimated budgeted revenues and/or expenditures, in accordance with LSA¾R.S. 39:1310.

18. Consideration of approving the General Insurance Committee Report dated December 20, 2001.

19. Consideration of adopting a resolution approving the Parish's participation in a public/private partnership effort to restore a public radio signal to the Calcasieu Parish area, with the Parish to jointly fund in equal proportions with the City of Lake Charles, a grant in the amount of $28,158 ($14,079 each) providing for a portion of the expense for the acquisition and installation of transmission and antenna facilities necessary for restoration of the signal. (see attached)

20. Consideration of adopting a resolution approving the renewal of a Legislative Consulting Agreement between the Police Jury and McCleary and Associates, Inc. for legislative monitoring services for the Year 2002, and further, authorizing the President of the Police Jury, or her designee, when appropriate, to execute all documents related thereto.

21. Consideration of approving the purchase of a “Gator on the Geaux” for display in the Calcasieu Parish Courthouse Complex in conjunction with the promotional efforts of the Lake Charles Symphony and the Southwest Louisiana Convention and Tourists Bureau to enhance tourism in the area.

22. Consideration of the following requests from the Office of Juvenile Justice Services:

(22.1) adopt a resolution authorizing the extension of the Contract for Services with Educational and Treatment Council, Inc. (ETC), as amended, which provides for emergency shelter and family counseling services, and further, authorizing the President of the Police Jury, or her designee, when appropriate, to execute all documents related thereto; and

(22.2) authorize the Director of the Office of Juvenile Justice Services and the Parish Administrator to negotiate a contract with Educational and Treatment Council, Inc. (ETC) to provide counseling services for the Calcasieu Parish Juvenile Drug Court Treatment Program.

23. Consideration of adopting a Resolution authorizing the Parish Engineer to execute an Application for Transportation Enhancement Projects from the Louisiana Department of Transportation and Development to construct a pedestrian bridge linking Calcasieu Parish to Jeff Davis Parish across Lacassine Bayou in Ward Two.

AGENDA NOTE: total amount of project is $425,500.00 with the Parish(es) contributing 20% of the total cost which amounts to $85,100.00.

24. Consideration of accepting State Project No. 742-10-0111 (Ham Reid Road) and State Project No. 742-10-0109 (Elliot Road) as substantially complete.

25. Consideration of authorizing the Parish Administrator to advertise for bids for Calcasieu Parish Project No. 2002-01 (Ward 2: Galley Road, Joe Breaux Road and Sidney Derouen Road; Ward 3: Nelson Road, Tom Hebert Road, Chris Lane, Waldron Drive, Tammy Lane, Bult Road and Francis Drive).

26. Consideration of adopting a resolution approving the submittal of a grant application in the amount of $25,000, on behalf of Ward Five Fire Protection District No. One, to the Governor’s Office of Rural Development for the purchase of radio equipment, and further, authorize the President of the Police Jury, or her designee, when appropriate, to execute all documents related thereto.

27. Consideration of authorizing the disbursement in the amount of $5,000 for the second 2001 installment of Riverboat Recreation Endowment Funds to each of the following qualifying Community Center and Playground Districts and Recreation Districts in Calcasieu Parish: Recreation District No. One of Ward Four, Community Center and Playground District No. One of Ward Six, Community Center and Playground District No. Two of Ward Four, Community Center and Playground District No. Three of Ward Seven, and Community Center and Playground District No. Four of Ward One.

28. Consideration of adopting a resolution requesting the Calcasieu Legislative Delegation to introduce legislation to allow the members of the West Calcasieu Port, Harbor, and Terminal District to receive a per diem of $100.00 per meeting not to exceed two meetings per month, and further, that copies of this resolution be forwarded to members of the Calcasieu Legislative Delegation as well as the Police Jury’s legislative monitor.

29. Consideration of approving a request from the Board of Commissioners of Ward Six Fire Protection District No. One for per diem in the amount of $60.00 per meeting for members of the Board, not to exceed two meetings per month, in accordance with LSA¾R.S. 40:1498 (D).

30. Take appropriate action on the vacancy on the Board of Commissioners of Ward Four Fire Protection District No. Three created by the resignation of Mrs. Ethel Chiasson. (In accordance with the change in the appointment policy for this district approved by the Police Jury on December 6, 2001, this particular seat is allocated to a District 14 representative. Mr. McMillin is the liaison, and he recommends that Mr. Jim Gentry be appointed.)

31. Consideration of appointing two individuals to the Regional Partnership for Economic Development Steering Committee.

AGENDA NOTE: the City of Lake Charles hosted a meeting to discuss the establishment of the above referred to partnership, and it was attended by a cross-section of local governmental entities located in the five-parish area. At the conclusion of the meeting, there was a general consensus that such a partnership should be formed. It was agreed that the best way to accomplish this task was for a steering committee composed of two members from each parish to be appointed by each Police Jury. One member would represent a local governmental entity within the parish, and the other member would represent private business within the parish. On Thursday, December 6, 2001, the Police Jury approved the recommendation of the Agenda Committee that the President of the Police Jury and the Chairman of the Agenda Committee together formulate a list of nominees for further consideration by the Police Jury. President Griffin and Mr. Kleckley recommend that Mr. Clyde Mitchell and Mr. Kleckley be appointed to this steering committee.

32. Take appropriate action on bids received on December 3, 2001, by the Parish Purchasing Agent for two 2002 Four-Door Mid-Size Sedans, for use by the Office of Juvenile Justice Services.

AGENDA NOTE: action was deferred by the Police Jury on December 6, 2001, until December 20, 2001. The staff recommends that action be deferred until Thursday, January 3, 2002, due to the fact that grant funding approval for the purchase of these vehicles has not been received.

33. Take appropriate action on bids received by the Parish Purchasing Agent on Wednesday, December 19, 2001, for two 2002 one ton regular cab pickup trucks (Special Drainage); three new trailers (Special Drainage); one 2002 100,000 lb. capacity trailer (Road Division); and one 2002 heavy haul truck with winch package (Road Division). (see attached)

34. Take appropriate action on bids received by the Parish Purchasing Agent on Thursday, December 20, 2001, for one (1) pathological waste incinerator for use by the Animal Control Department. (see attached)

35. Consideration of authorizing the Parish Purchasing Agent to issue a request for proposals for WEB EOC software, an internet-based information system which provides real-time access to emergency information, for use by the Office of Emergency Preparedness.