A G E N D A

REGULAR MEETING

THURSDAY, NOVEMBER 1, 2001

5:30 P.M.

Parish Courthouse – Courtroom A

1. Call to order by President Griffin.

2. Invocation by Father Ed Brunnert, M.S., Pastor of Our Lady of Prompt Succor in Sulphur.

3. Pledge of Allegiance.

4. Roll Call.

5. Take appropriate action at 5:30 p.m., in accordance with the law, to promulgate the results of the election held on October 20, 2001, for the continuation of a maintenance tax in the amount of 8.65 mills for a period of ten years for Ward Four Fire Protection District No. Four of Calcasieu Parish and adopt a resolution in accordance therewith.

6. Take appropriate action on applications for liquor and beer permits. (Mr. Vickers) (see attached)

7. Receive report from Mr. Francis Andrepont, Police Juror-District Thirteen, with reference to on-going activities within his Police Jury District and liaison affiliations.

8. Consideration of approval of payment of all current invoices.

9. Consideration of approving the minutes of the regular meeting of the Police Jury dated October 4, 2001.

10. Consideration of approval of the Agenda Committee Report dated October 25, 2001.

11. Consideration of approval of the Public Works Committee Report dated October 25, 2001. Said Committee:

(11.1) Received a presentation by Mr. Dick Gremillion, Director of the Office of Emergency Preparedness, on “September 11, 2001-Terrorist Attack, Calcasieu Parish-What have We Done?” Also appearing before the Committee were Mr. Paul Rainwater, Administrative Assistant to the Mayor of the City of Lake Charles, and Mr. Dohn Alexander, Region 5 Administrator

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for the State Department of Public Health. It was noted that a Public Information Officials Class would be held on November 12 and 13, and an Executive Officials Training Workshop on November 28. The need for cooperation between different agencies was stressed, as well as the need for establishment of a council of top elected officials in order to facilitate information sharing between all government agencies in the Parish and the need to improve communications so that information could be relayed to the public as quickly and effectively as possible during times of emergency. Also discussed was the need for more training of local emergency responders that might require the acquisition of additional equipment particularly with respect to the Training Center.

(11.2) Recommended that a resolution be adopted accepting Marie Subdivision (all lots fronting on existing parish roads) located at the corner of Gulf Highway and Helms Road in Section 32, Township 11 South, Range 8 West, in Ward Three.

(11.3) Recommended that existing ordinances be amended and/or ordinances be adopted with reference to establishing “no parking” on both sides of Recreation Boulevard, from the recreation entrance to a point 500 feet east, in Ward One. (Mr. Manuel)

(11.4) Recommended that a letter be forwarded to the Louisiana Department of Transportation and Development requesting that a traffic study be performed at the intersection of Highway 108 and Swisco Road with reference to placing a signal light at the intersection and the placement of turning and merging lanes where needed. (Mr. McMillin)

(11.5) Recommended that the Division of Engineering and Public Works be authorized to proceed with obtaining appraisal services for acquisition of right-of-way on Nelson Road.

(11.6) Recommended that a resolution be adopted approving a Joint Services Agreement between the Police Jury and Gravity Drainage District No. Four of Ward Three to provide additional personnel to assist in the operation of pump stations in the Drainage District during times of emergency and to assist with monthly maintenance and testing of pump stations, and further, authorizing the President of the Police Jury, or her designee when appropriate, to execute all documents related thereto.

AGENDA NOTE: Gravity Drainage District No. Four of Ward Three will reimburse for labor and equipment provided by the Police Jury at the employee’s existing rate of pay and subject to all existing Parish overtime policies. The Parish will track costs and will invoice the Drainage Board on a quarterly basis.

(11.7) Recommended that a resolution be adopted approving a Joint Services Agreement between the Police Jury and the Town of Vinton providing for the Parish to contract for the overlay of several city streets, with all costs related thereto to be funded by the Town, and with $25,000 of said costs to be deferred until the second quarter of 2002. (Mr. Clement)

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(11.8) Recommended that a resolution be adopted approving the renewal of a Contract to Provide Services/Hold Harmless Agreement between the Police Jury and Ms. Ivine Trahan to provide parkkeeper services at Lorrain Park in Ward Two, and further, authorizing the President of the Police Jury, or her designee when appropriate, to execute all documents related thereto.

(11.9) Recommended that a change order be approved to Calcasieu Parish Project No. 2001-04 to add the following items:

(11.9.1) Construction of a detour road on Edgerly-DeQuincy Road for the Coward Gully Bridge at an estimated cost of $90,000 to be paid from Road District No. Six; and

(11.9.2) Installation of pipe in ditch on McCown Road at an approximate cost of $100,000 from the Special District Drainage Fund.

(11.10) Recommended that the request of Mr. Glen Burnett, who appeared before the Committee, be approved and that Allied Road (approximately 1600’ in length) located off of North Claiborne Street in Ward Four be accepted as a public road since it was at one time a part of the Parish transportation system. (Dr. Mackey asked that the staff research and give a report with regard to this matter at the Regular Meeting on November 1, 2001.)

12. Consideration of adopting a resolution indicating objection/no objection to the following proposed projects in Calcasieu Parish, Louisiana, provided said work meets with the rules and regulations of the Corps of Engineers and approvals are received from all appropriate state and federal agencies, and further, that any required permits are obtained from the Division of Planning and Development:

(12.1) Proposal of Lake Charles Harbor and Terminal District to dredge an area and install and maintain a pile-supported ship berth with steel sheet pile retaining wall and anchor wall. The proposed structures and fill are to be located in an area about 1,000 feet long and 103 feet wide extending lengthwise approximately parallel to and at the mean low water shoreline. The dredging operation will consist of the removal of approximately 160,000 cubic yards of material, which is to be deposited in Lake Charles Harbor and Terminal District’s Spoil Disposal Areas 12 and 13. Said project is located in the Industrial Canal, left descending bank, at a point about 1.2 miles above Calcasieu River at Devil’s Elbow, approximately 7.3 miles southwesterly from Lake Charles. The Planning Staff recommends that the Police Jury indicate no objection to this project application.

(12.2) Proposal of Orvis Tully to extend and maintain an existing wharf to establish a boat lift to enhance recreational facilities. The proposed structure is to be located within an area about 45 feet long and 15 wide, extending lengthwise approximately parallel to the mean low water shoreline, the outer edge to be about 20 feet channelward. Said project is located in the West Fork of the Calcasieu River, in Section 11, Township 9 South, Range 9 West, in

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Westlake. The Planning Staff recommends that the Police Jury indicate no objection to this project application.

(12.3) Proposal of Ricky L. Clark to clear, grade, and fill an area for the construction of a homesite, and install and maintain a bulkhead wharf. Approximately 0.05 of an acre of cypress swamp may be impacted by the proposed activity. Said project is located along the right descending bankline of the Calcasieu River, adjacent to Goss Ferry Road, in Section 11, Township 9 South, Range 8 West, near Lake Charles. The Planning Staff recommends that the Police Jury indicate no objection to this project application.

(12.4) Proposal of Rodney Seaford to mechanically clear, deposit fill material, and grade to construct a homesite with driveway and swimming pool. Approximately 2.9 acres, of which 1.75 acres are wetland, will be cleared. On a 2.2-acre area of the property, approximately 397 cubic yards of native material excavated from the house pad area will be spread. Approximately 377 cubic yards of hauled-in clay will be used to backfill the house pad and 57.42 cubic yards of clay will be deposited for the driveway. Said project is located on an unnumbered tract on Dave Dugas Road (approximately 1,000 feet west of Pete Seay Road) in Section 30, Township 10 South, Range 10 West, in Sulphur, Louisiana. The Planning Staff recommends that the Police Jury indicate no objection to this project application.

(12.5) Proposal of Myron D. East to clear, grade, excavate, and deposit fill to construct a family dwelling and workshop. Approximately 900 cubic yards of native soil and 900 cubic yards of hauled-in earthen fill will be deposited to achieve required grade elevation. The proposed project is situated on approximately 4.5 acre tract of pimple mount wetlands that has been determined to be 41% wet. A preliminary analysis has shown that approximately 1.8 acres of wetlands would be impacted as a result of this construction. Said project is located on West Burton in Section 32, Township 9 South, Range 10 West, approximately one-half mile on the south side of West Burton near the City of Sulphur. The Planning Staff recommends that the Police Jury indicate no objection to this project application.

(12.6) Proposal of Citgo Petroleum Corporation to clear, grade, and fill a five-acre area for the construction of a tank farm and containment dike. Approximately 1.1 acres of bottomland hardwoods will be impacted by the proposed activity. Said project is located along the right descending bankline of the Calcasieu River, at a point approximately 40 miles above the mouth of the waterway in Sulphur. The Planning Staff recommends that the Police Jury indicate no objection to this project application.

AGENDA NOTE: any resolution of no objection to any project, if adopted, will stipulate that such “no objection” is based solely on evaluation by the Parish Planning and Development Staff relative to the project’s compliance with current parish ordinances and provisions, and that no environmental assessment was made, and further, requesting the agencies and/or individuals with environmental expertise to make an evaluation and forward their findings to the U. S. Corps of Engineers.

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13. Consideration of adoption of the Flood Hazard Mitigation Plan which will assist Calcasieu Parish in its flood mitigation efforts.

14. Consideration of authorizing the commencement of the process of amending the boundaries of Recreation District No. One of Ward Three to be coterminous with the boundaries of Ward Three of Calcasieu Parish, and as part of said process, to request formal consent of the Lake Charles City Council for their inclusion in the District, as provided by LSA¾R.S. 33:4562.

15. Consideration of adopting a resolution approving a Ground Lease Agreement between the Police Jury and the Lake Charles Harbor and Terminal District for the lease of the Port’s property for the construction of a park at the Intracoastal Canal, and further, authorizing the President of the Police Jury, or her designee, when appropriate, to execute all documents related thereto.

16. Consideration of approving the request of Payless Tractor Service to be released from their contract with the Parish for grass cutting services in accordance with the Parish's ordinance related to these services, and further, approving the back-up contractor, Clophus Tractor and Lawn Service, to fill the unexpired term of said contract at the same terms and conditions.

17. Consideration of adopting a resolution approving the submittal of an application in the amount of $25,000 to the Governor’s Office of Rural Development, on behalf of Gravity Drainage District No. Six of Wards Five and Six, for drainage improvements near or around High Hope Road in Ward Six, and further, authorizing the President of the Police Jury, or her designee, when appropriate, to execute all documents related thereto.

18. Consideration of adopting a resolution offering the Parish’s support of the community’s effort to encourage the Louisiana High School Rodeo Association (LHSRA) to continue the 59 year tradition of holding its LHSRA Finals in Calcasieu Parish. (Mr. Clement)

19. Take appropriate action on the expiration of the term of Mr. Tommy Joyce as a member of the Workforce Investment Board. (Mr. Joyce represented the private sector-West Calcasieu Association of Commerce. The Louisiana Auto Dealers Association is now the nominating agency for this seat, and a letter has been sent requesting nominations to fill this vacancy. Ms. Griffin and Ms. Treme are the liaisons. Recommendation was made at the Agenda Committee Meeting that this item remain on the agenda for a recommendation at the Regular Meeting on November 1, 2001. Subsequent to the Agenda Committee meeting on Thursday, October 25, 2001, the Louisiana Automobile Dealers Association has nominated Mr. Phillip E. Tarver to fill this vacancy.)

AGENDA NOTE: action was deferred by the Police Jury on June 7, 2001, July 5, 2001, August 2, 2001, September 6, 2001, and on October 4, 2001. On August 2, 2001, the Police Jury approved the reallocation of this seat.

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20. Take appropriate action on the expiration of the term of Mr. Danny J. Eason as a member of the IMCAL Board of Directors. (Recommendation was made at the Agenda Committee Meeting that the staff research the possibility of replacing Mr. Eason due to non-attendance of meetings with a report to be given at the Regular Meeting on November 1, 2001. (Subsequent to the Agenda Committee meeting on October 25, 2001, it has been discovered that a vacancy on this board no longer exists, no action necessary.)

21. Take appropriate action on the expiration of the term of Mr. Edgar Mouton, Jr. as a member of the Board of Commissioners of Waterworks District No. Two of Ward Four. (Mr. Mouton represents District 15, and Mr. McMillin is the liaison, and they recommend that Mr. Mouton be reappointed.)

22. Take appropriate action on the expiration of the term of Mr. Rick Davis as a member of the Board of Commissioners of Waterworks District No. Seven of Wards Four and Six. (Consensus recommendation of the Jurors representing Districts 11, 13, 14, and 15, with the liaison being responsible for seeing that a consensus has been reached. Mrs. Treme is the liaison, and she recommended at the Agenda Committee Meeting that Mr. Davis be reappointed.)

23. Take appropriate action on the expiration of the term of Mr. Mark Daigle as a member of the Board of Commissioners of the Vinton Harbor and Terminal District. (Pursuant to LSA¾R.S. 34:334.2, the Police Jury must submit two names to the Board of Commissioners for appointment by the Board. Mr. Clement and Mrs. Treme are the liaisons, and they recommended at the Agenda Committee Meeting that the names of Mr. Mark Daigle and Mr. Henry Soileau be submitted.)

24. Take appropriate action on the vacancy on the Board of Commissioners of Community Center and Playground District No. Four of Ward One created by the resignation of Mr. Fred Gary. (Mr. Gary represented District 1. Mr. Manuel is the liaison, and he recommended at the Agenda Committee Meeting that Ms. Ann Guidry be appointed to fill this vacancy.)

25. Take appropriate action on bids received on October 23, 2001, by the Parish Purchasing Agent for grader blades, with unit prices effective from December 1, 2001, until May 31, 2002, and borrow material, with unit prices effective from November 1, 2001, until March 31, 2002. (see attached)

26. Take appropriate action on bids received on October 30, 2001, by the Parish Purchasing Agent for two 2002 Half Ton Extended Cab Pickup Trucks, for use by the Facility Management Department. (see attached)

27. Consideration of authorizing the Parish Purchasing Agent to advertise for bids for gasoline and diesel fuel and mosquito control chemicals, with unit prices effective from January 1, 2002, until December 31, 2002, concrete catch basins, concrete pipe, metal pipe, and plastic pipe, with unit prices effective from January 1, 2002, until June 30, 2002.

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28. Consideration of authorizing the Parish Purchasing Agent to advertise for bids for two 2002 mid-size sedans, for use by the Office of Juvenile Justice Services.

29. Consideration of proclaiming Friday, November 9, 2001, as “State Senator Jesse Knowles” Day in Calcasieu Parish in recognition of his more than fifty years of public service.

ADVISE THAT THE FOLLOWING TERMS

WILL EXPIRE IN DECEMBER, 2001

· Term of Ms. Fran M. Sanchez as a member of the Board of Directors of the Southwest Louisiana Convention and Visitors Bureau which expires on December 31, 2001. (Ms. Griffin and Mrs. Treme are the liaisons.)

· Term of Mr. Joe Heacook as a member of the Board of Directors of the Southwest Louisiana Convention and Visitors Bureau which expires on December 31, 2001. (Ms. Griffin and Mrs. Treme are the liaisons.)

· Term of Mr. Gary McQuiston as a member of the Board of Directors of the Southwest Louisiana Convention and Visitors Bureau which expires on December 31, 2001. Ms. Griffin and Mrs. Treme are the liaisons.)

EMERGENCY ITEMS

REGULAR MEETING – NOVEMBER 1, 2001

The following items were received after the Agenda Committee meeting on October 25, 2001, and will require a two-thirds vote to suspend the rules for consideration by the Police Jury:

Item No. One:

Consideration of adopting a resolution in support of the efforts by Southwest Louisiana Legal Services to be awarded a grant for the LA-10 service area, said grant being on a competitive basis with other parishes in the State.

Item No. Two:

Consideration of authorizing the Parish Purchasing Agent to advertise for bids for a cremation incinerator chamber for use by the Animal Control Department.

Item No. Three:

Consideration of going into executive session to discuss Lawsuit No. 99-5218 (Malbrough vs. Police Jury) and Lawsuit No. 2001-005490 (Harrah’s Lake Charles, LLC vs. Police Jury).