A G E N D A

REGULAR MEETING

THURSDAY, OCTOBER 4, 2001

5:30 P.M.

Parish Courthouse – Courtroom A

1. Call to order by President Griffin.

2. Invocation by Mr. Brady Cannon.

3. Pledge of Allegiance.

4. Roll Call.

5. The following has been advertised in accordance with the law for action to be taken at 6:00 p.m.:

The Police Jury shall sit as a Board of Review to hear any protests on current tax assessments and take action accordingly. (The review period began on September 8, 2001, and ended on September 22, 2001, in the Calcasieu Parish Tax Assessor’s Office.)

6. Take appropriate action on applications for liquor and beer permits. (Mr. Vickers) (see attached)

7. Receive report from Mr. Brent Clement, Police Juror-District Twelve, with reference to on-going activities within his Police Jury District and liaison affiliations.

8. Consideration of approval of payment of all current invoices.

9. Consideration of approving the minutes of the regular meeting of the Police Jury dated September 6, 2001.

10. Consideration of approval of the Agenda Committee Report dated September 27, 2001.

11. Consideration of approval of the Public Works Committee Report dated September 27, 2001. Said Committee:

(11.1) Recommended that a resolution be adopted accepting Leslie Acres (lots fronting existing parish roads) in Section 2, Township 7 South, Range 11 West, located at the corner of Barrow Road and Hargrove Loop in Ward Six.

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(11.2) Recommended that a resolution be adopted accepting revised Autumn Run Phase IV Subdivision (lots fronting existing parish roads) in Section 2, Township 11 South, Range 9 West, located on Hannah Lane in Ward Three.

(11.3) Recommended that a resolution be adopted accepting Sutherland Woods (lots fronting existing parish roads) in Section 26, Township 8 South, Range 9 West, located on Sutherland Road in Ward One.

(11.4) Recommended that a resolution be adopted accepting Oak Forest Subdivision Phase III in Section 27, Township 9 South, Range 10 West, located off of North Crocker Street in Ward Four.

(11.5) Recommended that a drainage and maintenance right-of-way from Darrell Chaisson in Airport Acres in Ward Three be accepted.

(11.6) Recommended that the Engineering Staff study and provide a recommendation on October 4, 2001, prohibiting “no parking” on both sides of Recreation Boulevard, from the gymnasium to deadend.

(11.7) Recommended that a resolution be adopted approving agreements between the Police Jury and the State of Louisiana, Department of Transportation and Development, for the following projects, and further, authorizing the President of the Police Jury, or her designee when appropriate, to execute all documents related thereto:

(11.7.1) Improvement of the intersection of Burton Shipyard Road and Louisiana 27 (construction of a twelve-foot turn lane on Burton Shipyard Road westbound and Louisiana 27 north and south and phasing, if signalization is warranted);

(11.7.2) Improvement of the intersection of Parish Road and Louisiana 378 (construction of a twelve-foot turn lane on Parish Road southbound only and signal equipment upgrade); and

(11.7.3) Improvement of the intersection of U. S. 171 and Joe Miller Road (construction of twelve-foot turn lanes on U. S. 171 northbound and Joe Miller Road eastbound and includes a twelve-foot acceleration lane from Joe Miller Road to U. S. 171 northbound) and

(11.7.4) Improvement of the intersection of Elliott Road and Gauthier Road (construction of twelve-foot turn lanes on Elliott Road and Gauthier Road and phasing, if signalization is warranted).

AGENDA NOTE: the parish will contribute a matching share of twenty percent (20%) of the construction costs on each of these projects.

12. Consideration of adopting a Resolution in Memoriam to the family of Petty Officer 2^nd Class Kevin Yokum who was tragically killed in the terrorist attack on the Pentagon on September 11, 2001.

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13. Consideration of approval of Grant Year 2002 Trust Fund Grants, as per the recommendation of the Trust Fund Rating Committee. (see attached)

14. Consideration of adopting a resolution requesting that our local law enforcement officials provide more stringent enforcement of state laws relative to vehicle license tags, proof of registration, inspection stickers, and insurance certificates, and further, that a copy of this resolution be forwarded to the Louisiana State Police, the Calcasieu Parish Sheriff’s Office, and each police chief in each municipality in Calcasieu Parish.

15. Consideration of adopting a resolution urging the passage of a Commerce, Justice, and State Appropriation Bill, recently approved by the U. S. Senate, which includes $30 million in funding for the continuation of the Coastal Impact Assistance Program in Louisiana and Alaska, and further, that copies of this resolution be forwarded to the Louisiana Delegation of the U. S. House of Representatives.

16. Consideration of adopting a resolution authorizing the Parish Administrator to execute a “Request for Line of Credit” with reference to the State Capital Outlay Appropriations for the Mossville Sewer Collection System.

17. Consideration of adopting a resolution authorizing the advertisement for bids for an oil, gas, and mineral lease in Section 3, Township 11 South, Range 12 West, in Ward Seven.

18. Take appropriate action on the expiration of the term of Mr. Tommy Joyce as a member of the Workforce Investment Board. (Mr. Joyce represented the private sector-West Calcasieu Association of Commerce. The Louisiana Auto Dealers Association is now the nominating agency for this seat, and a letter has been sent requesting nominations to fill this vacancy. Ms. Griffin and Ms. Treme are the liaisons. It was recommended at the Agenda Committee meeting that in the event a letter of nomination is received, that this item remain on the agenda for a recommendation at the Regular Meeting on October 4, 2001.)

AGENDA NOTE: action was deferred by the Police Jury on June 7, 2001, July 5, 2001, August 2, 2001, and on September 6, 2001. On August 2, 2001, the Police Jury approved the reallocation of this seat.

19. Take appropriate action on the vacancy on the Workforce Investment Board created by the resignation of Mr. James Gardner, Jr. (Mr. Gardner represented the private sector-The Chamber Southwest Louisiana. The Louisiana Restaurant Association is now the nominating agency for this seat, and a letter has been sent requesting nominations to fill this vacancy. Ms. Griffin and Ms. Treme are the liaisons. It was recommended at the Agenda Committee meeting that in the event a letter of nomination is received, that this item remain on the agenda for a recommendation at the Regular Meeting on October 4, 2001.)

AGENDA NOTE: action was deferred by the Police Jury on August 2, 2001, and on September 6, 2001. On August 2, 2001, the Police Jury approved the reallocation of this seat.

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20. Take appropriate action on the expiration of the term of Ms. Janice Areno as a member of the Calcasieu Parish Planning and Zoning Board. (Ms. Areno represents Ward 4. Mr. Andrepont is the liaison, and he recommended at the Agenda Committee meeting that Ms. Areno be reappointed.)

21. Take appropriate action on the expiration of the term of Ms. Lutricia Cobb as a member of the Calcasieu Parish Planning and Zoning Board. (Ms. Cobb represents Ward 3, less Precincts 30 & 31. Mr. Andrepont is the liaison, and he recommended at the Agenda Committee meeting that Ms. Cobb be reappointed.)

22. Take appropriate action on the expiration of the term of Mr. D. J. David as a member of the Board of Commissioners of Ward Eight Fire Protection District No. Two. (Mr. David represents District 10. Mr. Breaux is the liaison, and he recommended at the Agenda Committee meeting that Mr. David be reappointed.)

23. Take appropriate action on the expiration of the term of Mr. Lester Goss as a member of the Board of Commissioners of Ward Four Fire Protection District No. Three. (Consensus recommendation of the jurors representing Districts 3, 14, & 15, with the liaison being responsible for seeing that a consensus has been reached. Mr. McMillin is the liaison, and he recommended at the Agenda Committee meeting that Mr. Goss be reappointed.)

24. Take appropriate action on the vacancy on the Board of Commissioners of Ward Four Fire Protection District No. Two created by the resignation of Mr. Boyd Smith. (Mr. Smith represented District 12, after consultation with the Jurors representing Districts 13 and 15. Mr. Clement is the liaison, and he recommended at the Agenda Committee meeting that Mr. Tony Dougherty be appointed to fill this vacancy.)

25. Take appropriate action on the vacancy on the Board of Commissioners of Gravity Drainage District No. Six of Wards Five and Six. (Mr. Gerald Perry was appointed on December 7, 2000, and has never been sworn in to fill this seat and does not wish to serve. Mr. Perry represented Districts 13 and 14. Mrs. Treme is the liaison, and she recommended at the Agenda Committee meeting that Mr. Cade Cole be appointed to fill this vacancy.)

26. Take appropriate action on bids received on September 20, 2001, for the construction of an education and treatment center for the Office of Juvenile Justice Services.

AGENDA NOTE: the Police Jury deferred action on bids until October 4, 2001. The Staff recommends that the low bid in the amount of $1,335,600.00 (which includes Base Bid No. One in the amount of $1,299,900.00 and Base Bid No. Two in the amount of $35,700.00) of Alfred Palma, Inc. be accepted.

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27. Take appropriate action on proposals received on September 7, 2001, by the Division of Finance for the purchase and implementation of a Complete Information System, and training related thereto, for the Parish Government operations. (see attached)

28. Take appropriate action on bids received on September 25, 2001, by the Parish Purchasing Agent for weed control chemicals, with unit prices effective from November 1, 2001, until April 30, 2002, and borrow material, with unit prices effective from October 5, 2001, until March 31, 2002. (see attached)

29. Consideration of authorizing the Parish Purchasing Agent to advertise for bids for grader blades, with unit prices effective from December 1, 2001, until May 31, 2002.

30. Consideration of authorizing the Parish Purchasing Agent to advertise for bids for two 2002 one-half ton pickup trucks, for use by the Facility Management Department.

31. Consideration of proclaiming the week of October 7 through 13, 2001, as “Shelter in Place Week” in Calcasieu Parish.

32. Consideration of proclaiming October 13, 2001, as “Emergency Responders Appreciation Day” in Calcasieu Parish.

33. ADVISE that a public hearing will be held on October 18, 2001, for presentation of the Flood Hazard Mitigation Plan for Calcasieu Parish, and further, to provide for public comments on the proposed plan, with adoption of the plan by the Police Jury scheduled on November 1, 2001.

ADVISE THAT THE FOLLOWING TERMS

WILL EXPIRE IN NOVEMBER, 2001

· Term of Mr. Danny J. Eason as a member of the IMCAL Board of Directors.

· Term of Mr. Edgar Mouton, Jr. as a member of the Board of Commissioners of Waterworks District No. Seven of Wards Four and Six. (Consensus recommendation of the Jurors representing Districts 11, 13, 14, and 15, with the liaison being responsible for seeing that a consensus has been reached. Mrs. Treme is the liaison.)

· Term of Mr. Rick Davis as a member of the Board of Commissioners of Waterworks District No. Seven of Wards Four and Six. (Consensus recommendation of the Jurors representing Districts 11, 13, 14, and 15, with the liaison being responsible for seeing that a consensus has been reached. Mrs. Treme is the liaison.)