A G E N D A

 

REGULAR MEETING

THURSDAY, MAY 3, 2001

5:30 P.M.

 

 


1.    Call to order by President Griffin.

 

2.   Invocation by Pastor Ed Rose, Moss Bluff Bible Church.

 

3.   Pledge of Allegiance.

 

4.       Roll Call.

 

5.   Presentation of a certificate to KKGB-FM Disc Jockey B-1 Boomer who recently broke the Guinness Book of World Records for continuous broadcast by a disc jockey and raised $7,793.00 for Big Brothers-Big Sisters, Children’s Miracle Networks, and the Louisiana State Troopers Association.  The funds raised will be earmarked to upgrade children’s safety education programs.  (Mr. McMillin)

 

6.   Take appropriate action on applications for liquor and beer permits. (Mr. Vickers)  (see attached)

 

7.   Consideration of approval of payment of all current invoices.

 

8.   Consideration of approving the minutes of the regular meeting of the Police Jury dated April 5, 2001.

 

9.   Consideration of approval of the Agenda Committee Report dated April 26, 2001.

 

10.          Consideration of approval of the Public Works Committee Report dated April 26, 2001. Said Committee:

 

(10-1) Received and opened bids, as advertised in accordance with law for action to be taken at 5:30 p.m., for Calcasieu Parish Project No. 2001-03 (Hardsurfacing and Overlaying of Various Roads). The following bids were received, and recommendation was made that said bids be referred to the Parish Engineer for final tabulation with final action thereon to be taken at the Regular Meeting on May 3rd:

 

Prairie Construction Company, Inc.............................................................................................. $2,149,268.85

W. E. McDonald and Son, Inc....................................................................................................... $2,293,859.71

R. E. Heidt Construction Company, Inc...................................................................................... $2,055,754.57

 

AGENDA NOTE:  the Parish Engineer recommends that the low bid in the amount of $2,055,754.57 be accepted.

 

(10-2)      Received report from the Planning Staff regarding MAP (Motorist Assistance Program) and recommended that the possibility of the participation of the Calcasieu Parish Sheriff’s Office in the operation and funding of said program be explored further, and that the City of Lake Charles, the Town of Westlake, and the City of Sulphur be asked to participate in the funding thereof. The Committee also recommended that if the decision is made to operate the program on a local basis, that federal MPO (Metropolitan Planning Organization) revenues be used as a funding match. The Committee also asked that the staff prepare, for presentation at the Regular Meeting on May 3rd, a cost estimate for the possibility of providing the program 12 hours per day/seven days per week, statistics on how many calls for assistance were answered within the city limits of Lake Charles since inception of MAP, and a cost estimate on extending the geographical boundary of the area served by the program to Highway 27.  (see attached)

 

(10-3) Discussed problems associated with disorderly behavior and drunkenness at parish parks in conjunction with the enforcement of existing parish ordinances and received comments from Lieutenant Gary Gibson of the Calcasieu Parish Sheriff’s Office concerning same. Various suggestions were discussed such as finding out whether the Fire Marshal had criteria for determining what a safe capacity would be at the parks, establishing parameters for capacity crowds and the posting of appropriate signs associated therewith, establishing uniform closing times at all parks, etc. The Committee recommended that the staff look into the possibility of, and the costs associated with, the posting of Sheriff’s deputies during peak periods at problem parks as determined by the Sheriff’s Office, with a possibility of amending the budget to provide funding for this additional security, and with a report to be given by staff at the Regular Meeting on May 3rd.

 

(10-4)      Recommended that a resolution be adopted abandoning 200’ of Fontenot Road in Ward One.  (Mr. Manuel)

 

(10-5)      Recommended that ordinances be adopted and/or existing ordinances be amended with reference to speed limits on the following roads in Wards Three and Four:

 

         WARD THREE

 

·         cancel existing 30-mph speed limit and apply blanket speed limit of 25-mph speed limit on Linden Lane;

 

·         cancel existing 30-mph speed limit and apply blanket speed limit of 25-mph speed limit on Deep Woods Drive;

 

·         cancel existing 25-mph speed limit on Central Avenue and establish 30-mph speed limit on Central Drive.

 

AGENDA NOTE:  these revisions were recommended by staff in order to clear up discrepancies between posted speed limits and existing ordinances, to correct speed limits where necessary, and to correct a road name.

 

         WARD FOUR

 

·         Establish 35-mph on Etienne Daigle Road.

 

(10-6)      Recommended that the staff investigate and provide a report at the Regular Meeting on May 3rd as to whether or not the existing 25-mph speed limit on Grape Street in Pine Acres Subdivision of Ward Six should be increased.

 

(10-7)      Recommended that a $300.00 rental fee and a $100.00 clean-up fee be instituted for the new White Oak Park Pavilion, and further, that crawfish/crab boils, and/or the eating of crawfish and crabs, not be allowed inside said facility.

 

(10-8)      Recommended that the Parish enter into a Cooperative Endeavor Agreement with the Carlyss Lions Club whereby the Parish would furnish and install two twenty-foot (20’) driveway culverts on property bounded by Lions Road, Volunteer Road, and Dave Dugas Road, with all costs to be paid by the Police Jury.  (Mr. Clement)

 

(10-9)      Recommended that pager-activated flashing beacons be purchased for use at Gillis Elementary School, St. Johns Elementary School, Moss Bluff Middle School, and Vincent Settlement Elementary School at an approximate cost of $22,400.00.

 

(10-10)    Recommended that a resolution be adopted accepting State Project No. 713-10-0102 (Friesen Road Bridge) as substantially complete, in accordance with the approved plans and specifications, as per the recommendation of the State Department of Transportation and Development and the Calcasieu Parish Inspectors, and further, in accordance with the agreement between the State Department of Transportation and Development and the Police Jury, the Police Jury will assume maintenance of the improvements, and upon completion and acknowledgement, that maintenance of the improvements include, but are not limited to, providing adequate signing, striping, and other traffic control devices both initial and future.

 

(10-11)     Recommended that the President of the Police Jury be authorized to execute the necessary documents for donation of right-of-way from Wesley Marcantel and Silva Cooper Marcantel on Emmit Marcantel Road in Ward Six (Calcasieu Parish Project No. 2001-04), in accordance with criteria established by the Police Jury and recommendation of the Parish Engineer.

 

(10-12)    Recommended that Calcasieu Parish Project No. 2000-05 (Ward One -Joe Miller Road, and Ward Three-Elliot Road, Gauthier Road, and Goodman Road) be accepted as substantially complete.

 

(10-13)    Recommended that the Parish Administrator be authorized to advertise for bids for Calcasieu Parish Project No. 2001-06 (Striping of Various Roads).

 

(10-14) Recommended that the staff provide the jurors with a draft copy of the proposed sewerage ordinance at the Regular Meeting on May 3rd for review and comments.  (see attached)

 

11.           Consideration of approval of the Ditch Maintenance Committee dated April 26, 2001. Said Committee:  (see attached)

 

(11-1)              Made no recommendation concerning the following item of business which was referred to the Committee at the request of Mr. Andrepont who was unable to attend the committee meeting on this date:

 

Discussion relative to the necessity for the existing requirement pertaining to spec home projects, as set forth in the culvert program installation policies and guidelines, which stipulates that “Projects such as subdivision developments, spec home projects, mobile home parks, commercial or business developments, etc., shall not be eligible for installation by the Parish unless approved by the Permit Agent.”

 

(11-2) Received comments from Mr. Darrell Wilbur, 763 Dee Lane, Carlyss, who asked that the Parish consider allowing the installation of used pipe in certain instances. The consensus of the staff and the Committee was that the culvert program installation policies and guidelines already allowed this possibility on an individualized basis, therefore, no action was necessary.

 

(11-3)             Received comments from Mr. Rex Dansby, 317 Fontenot Road, Lake Charles, who commended the Police Jury on the overall operation of the program.

 

(11-4)      Reviewed and took under advisement for future action a rewording of the General Provisions and Conditions of the Culvert Installation Program originally approved by the Police Jury on December 4, 2000. (It was noted that the original provisions and conditions had been reworded by the staff in order to better explain the guidelines as they had been interpreted by staff during the past five months, and the rewording contained no revisions of a substantive nature to actual policies.)

 

12.     Consideration of adopting a resolution indicating objection/no objection to the following proposed project in Calcasieu Parish, Louisiana, provided said work meets with the rules and regulations of the Corps of Engineers and approvals are received from all appropriate state and federal agencies, and further, that any required permits are obtained from the Division of Planning and Development:

 

·         Proposal of Benjamin Mount to clear, grade, and fill for the construction of an automotive dealership.  Preliminary determinations have shown that approximately 2.0 acres of jurisdictional wetlands will be impacted from the proposed project.  The activity will be located within an area approximately 619 feet long and 437 feet wide, adjacent to Louisiana Highway 3077.  The fill operation will include the deposition of approximately 4,710 cubic yards of on-site earthen material and approximately 4,710 cubic yards of hauled-in clay and limestone aggregate.  Said project is located off of Beglis Parkway in Sulphur. The Planning Staff recommended that the Police Jury indicate no objection to this project application.

 

AGENDA NOTE:  any resolution of no objection to any project, if adopted, will stipulate that such “no objection” is based solely on evaluation by the Parish Planning and Development Staff relative to the project’s compliance with current parish ordinances and provisions, and that no environmental assessment was made, and further, requesting the agencies and/or individuals with environmental expertise to make an evaluation and forward their findings to the U. S. Corps of Engineers.

 

13.     Receive report from staff regarding development proposals submitted for the Mullers Building.

 

14.     Consideration of authorizing the Police Jury through the Division of Planning & Development to apply for the Coastal Impact Assistance Program for possible funding of some parish drainage/infrastructure projects.  (see attached)

 

15.     Consideration of approving the form of a Supplemental Payment Agreement between the Police Jury and Section Eight Housing Program tenants with reference to recouping money from these tenants who have understated their income, and further, authorizing the President of the Police Jury and his/her designee to execute the agreements.

 

16.     Consideration of adopting a resolution approving the renewal of the Employee Assistance Program Contract between the Police Jury and the Family Youth and Counseling Agency in the amount of $15,600.00 for the period of July 1, 2001, through June 30, 2002, which includes confidential counseling services, employee and supervisory training, and critical incident stress debriefing, and further, authorizing the President of the Police Jury to execute all documents related thereto.

 

17.          Consideration of adopting a resolution ratifying the execution by the President of the Police Jury of the Sixth Extension of a Joint Services Agreement between the Police Jury, the Calcasieu Parish Sheriff’s Office, and the Calcasieu Parish District Attorney with reference to the continuation of the TRIAD Program.

 

18.     Consideration of acknowledging the cancellation of a Contract of Lease between the Police Jury and Ms. Sally Fullington for the lease of 21.5 acres of Police Jury-owned property on Holbrook Park Road which was used for grazing purposes, as per the request of Ms. Fullington, and further, authorizing the Parish Administrator to advertise for bids for the lease of said property.

 

19.     Consideration of adopting resolutions in support of the following three legislative bills, as per the request of the Calcasieu Parish Communications District, and further, that a copy of each of these resolutions be forwarded to members of the Calcasieu Parish Legislative Delegation:

 

·         Supporting House Bill No. 436 which provides for the  limitation of liability of communication districts, sheriffs, service providers, and wireless service providers for civil damages resulting from, arising out of, or due to any act or omission in the design, installation, operation, maintenance, performance or provision of 911 services or due to the release and use of customer information released and used as a result of a service user utilizing the 911 emergency telephone system and in furtherance of providing emergency services;

 

·         Supporting House Bill No. 600 which provides for the retention of each tape recording reel or unit for a period of not less than thirteen months after the reel or unit is considered fully used and is removed from the function of recording calls and conversations; and

 

·         Supporting House Bill No. 825 which provides for the exemption of any recording or other medium containing information of an emergency call made to 911 or to any public safety agency or provider for the purpose of requesting service from a law enforcement, fire protection or medical agency from the Louisiana Public Records Law.

 

20.    Take appropriate action on the vacancy on the Workforce Investment Board created by the resignation of Ms. Carolyn Cockrill.  (Ms. Cockrill represented the private sector from the Chamber Southwest, and a letter has been forwarded to the Chamber Southwest requesting nominations.) (Ms. Griffin and Ms. Treme are the liaisons.)

 

AGENDA NOTE:  action was deferred by the Police Jury on February 15, 2001, action was deferred by the Police Jury on March 1, 2001, and deferred by the Police Jury on April 5, 2001.

 

21.     Take appropriate action on the vacancy on the Board of Commissioners of Recreation District No. One of Ward Eight created by the resignation of Mr. Kirk A. Leger.  (Mr. Leger represented District 2.  Mr. Breaux is the liaison, and he recommended at the Agenda Committee Meeting that Mr. Gene Cradeur be appointed to fill this vacancy.)

 

AGENDA NOTE:  action was deferred by the Police Jury on April 5, 2001.

 

22.    Take appropriate action on the vacancy on the Board of Commissioners of Waterworks District No. Four of Ward Four created by the resignation of Mr. Jerry Johnson.  (Mr. Johnson represented Districts 3 and 14, with the liaison responsible for seeing that a consensus has been reached.  Mr. McMillin is the liaison, and he recommended at the Agenda Committee Meeting that Mr. Mike Borel be appointed to fill this vacancy.)

 

23.    Take appropriate action on the expiration of the term of Mr. Johnnie Hardy as a member of the Board of Commissioners of Gravity Drainage District No. Five of Ward Four. (Mr. Hardy is the at-large representative.  Mr. Andrepont is the liaison and since he was unable to attend the Agenda Committee Meeting, recommendation was made that action on this item be taken up at the Regular Meeting on May 3rd.)

 

24.    Take appropriate action on the expiration of the term of Mr. Don Nassar as a member of the Board of Commissioners of Gravity Drainage District No. Five of Ward Four.  (Mr. Nassar represents District 15.  Mr. Andrepont is the liaison and since he was unable to attend the Agenda Committee Meeting, recommendation was made that action on this item be taken up at the Regular Meeting on May 3rd.)

 

25.    Take appropriate action on the expiration of the term of Mr. Harvey Boyd as a member of the Board of Commissioners of Gravity Drainage District No. Five of Ward Four.  (Mr. Boyd represents District 13.  Mr. Andrepont is the liaison and since he was unable to attend the Agenda Committee Meeting, recommendation was made that action on this item be taken up at the Regular Meeting on May 3rd.)

 

26.    Take appropriate action on the expiration of the term of Ms. Joyce Doucet as a member of the Board of Commissioners of Recreation District No. One of Ward Eight. (Ms. Doucet represents District 10.  Mr. Breaux is the liaison, and he recommended at the Agenda Committee Meeting that action on this vacancy be deferred for thirty days.)

 

27.    Take appropriate action on bids received by the Police Jury on April 19, 2001, for the Renovation and Additions to the Calcasieu Parish Health Unit, Lake Charles, Louisiana.

 

AGENDA NOTE:  the Project Architect recommends that the low base bid in the amount of $3,849,000.00 and the Alternate Bid No. One in the amount of $90,000.00 of Miller and Associates Development, Inc. be accepted.

 

28.    Take appropriate action on bids received on April 24, 2001, by the Parish Purchasing Agent for grader blades and weed control chemicals, with unit prices effective for a period of six months.  (see attached)

 

29.    Consideration of authorizing the Parish Purchasing Agent to advertise for bids for concrete catch basins, concrete pipe, metal pipe, plastic pipe, with unit prices effective until December 31, 2001, metal sign posts, sign faces, with unit prices effective until February 28, 2002, and approach guardrails, railroad cars, with unit prices effective until July 31, 2001.

 

30.    Consideration of authorizing the Parish Purchasing Agent to advertise for bids for one aerial spray system for use by the Mosquito Control Department.

 

31.          Consideration of adopting a resolution indicating no objection to the following proposed project in Calcasieu Parish, Louisiana, provided said work meets with the rules and regulations of the Corps of Engineers and approvals are received from all appropriate state and federal agencies, and that any required permits are obtained from the Division of Planning and Development, and further, that a list of the concerns voiced at the Regular Meeting on April 19, 2001, by the Police Jury and residents of the area affected be forwarded with the resolution to the appropriate parties:

 

·         Proposal of Gene Kile Incorporated to clear, fill, and grade a portion of a 12.5 acre tract for the development of a truck stop adjacent to an existing gas station. Approximately 6,615 cubic yards of onsite material (native clays and silts) and 6,615 cubic yards of hauled-in material (clay and limestone) will be deposited on 4.1 acres of wet pasture with some scattered trees. Elevations will be raised by approximately one foot (to 27.0’ MSL) on most of the site. Development will include one building, a diesel fuel island, and several driveways and parking areas. Said project is located at the Southwest Corner of the intersection of U.S. Highway 171 and Joe Miller Road in Moss Bluff.  The Planning Staff recommended that the Police Jury indicate no objection to this project application.

 

AGENDA NOTE: this item was discussed, and comments from the public were received, at the Regular Meeting on April 19, 2001; however, no formal action thereon was taken by the Police Jury. At the Agenda Committee Meeting on April 26, 2001, the intent of the Police Jury was clarified as outlined above.)

 

32.    ADVISE that a public hearing has been scheduled on Wednesday, May 9, 2001, at 5:00 p.m., by the Lake Charles Harbor and Terminal District at its Board Room located at 150 Marine Street in Lake Charles for the purpose of hearing concerns and suggestions as to the improvements of West Prien Lake Road at its intersection with I-210 and Nelson Road as it relates to traffic congestion issues expected to be impacted by the development of the Super Wal-Mart and Prien Lake Plaza.

 

33.    Consideration of going into executive session to discuss Lawsuit No. 99-6130 (Broussard vs. Police Jury et al) and Lawsuit No. 00-04366 (Daigle vs. Police Jury).

 

ADVISE THAT THE FOLLOWING TERMS

WILL EXPIRE IN JUNE, 2001

 

·         Term of Dr. Leonard Breda, Jr. as a member of the Board of Directors of Chennault International Airport Authority.  (Dr. Breda is the Minority Representative.  Mr. Andrepont and Mr. Kleckley are liaisons.)

 

AGENDA NOTE:  Dr. Breda has submitted a letter requesting that he not be considered for reappointment.

 

·         Term of Mr. Lenard Quebedeaux as a member Board of Commissioners of Recreation District No. One of Ward Three.  (Mr. Quebedeaux represents District 10.  Mr. Kleckley and Mr. Derbonne are liaisons.)

 

·         Term of Ms. Teresa Ryan as a member of the Board of Commissioners of Waterworks District No. Eight of Wards Three and Eight.  (Ms. Ryan represents District 2.  Mr. Collins is the liaison.)

 

·         Term of Mr. Tyler Peterson as a member of the Board of Commissioners of Recreation District No. One of Ward Four.  (Consensus recommendation of the jurors representing Districts 3, 14, & 15, with the liaison being responsible for seeing that a consensus has been reached.  Mr. McMillin is the liaison.)

 

·         Term of Mr. Joe Frank as a member of the Workforce Investment Board.  (Ms. Griffin and Ms. Treme are the liaisons.)

 

·         Term of Mr. Wilbert LeJeune as a member of the Workforce Investment Board (Ms. Griffin and Ms. Treme are the liaisons.)

 

·         Term of Mr. Keith Leger as a member of the Workforce Investment Board (Ms. Griffin and Ms. Treme are the liaisons.)

 

·         Term of Mr. Kevin Billiot as a member of the Workforce Investment Board (Ms. Griffin and Ms. Treme are the liaisons.)

 

·         Term of Mr. James Ducote as a member of the Workforce Investment Board (Ms. Griffin and Ms. Treme are the liaisons.)

 

·         Term of Mr. R.K. Levens as a member of the Workforce Investment Board (Ms. Griffin and Ms. Treme are the liaisons.)

 

·         Term of Mr. Jody Cole as a member of the Workforce Investment Board (Ms. Griffin and Ms. Treme are the liaisons.)

 

AGENDA NOTE:  Mr. Cole has requested that he not be considered for reappointment.

 

·         Term of Mr. Tommy Joyce as a member Workforce Investment Board (Ms. Griffin and Ms. Treme are the liaisons.)

 

AGENDA NOTE:  Mr. Joyce has submitted a letter requesting that he not be considered for reappointment.

 

·         Term of Mr. Tommy Tommlinson as a member of the Workforce Investment Board (Ms. Griffin and Ms. Treme are the liaisons.)

 

EMERGENCY ITEMS

 

The following items were received after the Agenda Committee meeting on April 26, 2001, and will require a two-thirds vote to suspend the rules for consideration by the Police Jury:

 

 

 

Item No. One:

 

Presentation of a plaque to the members of the Sulphur High School Lady Tors and coaches who recently won the State Softball Championship in Class 5A.

 

Item No. Two (Mr. McMurry):

 

Receive report from staff regarding status of discussions between the Parish, the Port, and the City of Lake Charles on the possible realignment of West Prien Lake Road north of the intersection of Nelson Road and I-210 near the Weingarten/Target development site.

 

Item No. Three (Mr. Gremillion):

 

Consideration of proclaiming the month of May, 2001, as Hurricane Preparedness Month in Calcasieu Parish.

 

AGENDA NOTE:  the Police Jury Office of Emergency Preparedness and the National Weather Service in Lake Charles is sponsoring a Hurricane Conference 2001 Workshop for public/industrial emergency response officials on May 16, 2001, at the Lake Charles Civic Center.  (see attached)