A G E N D A

REGULAR MEETING

THURSDAY, DECEMBER 7, 2000

5:30 P.M.

1. Call to order by President Mackey.

2. Invocation by the Reverend Hal T. Hutchison, Holy Trinity Episcopal Church, Sulphur.

3. Pledge of Allegiance.

Roll Call.

5. Take appropriate action on applications for liquor and beer permits. (Mr. Vickers) (see attached)

6. Consideration of approval of payment of all current invoices.

7. Consideration of approving the minutes of the regular meeting of the Police Jury dated November 2, 2000.

Consideration of approval of the General Insurance Committee dated November 30, 2000. Said Committee:

(8-1) Recommended that Littleton Claims be selected as the Parish’s Third Party Administrator (TPA) with respect to worker’s compensation coverage based on proposals received by the staff in accordance with issuance of a Request for Proposals for solicitation of quotes.

Recommended that renewal of the Specific and Aggregate Co-Insurance policy (health insurance) with Majestic Underwriters, Inc., for the year beginning January 1, 2001, be approved.

Recommended that the annual contract with the Parish’s third party administrator (health insurance), Employee Benefit Services, for the year beginning January 1, 2001, be approved.

Recommended that implementation of a Parish fitness program be approved whereby the Health Insurance Fund and each individual division/department would contribute $10.00 toward the cost of an eligible employee’s monthly Fitness Center dues, and further, that the employee’s participation at the fitness center be monitored to assure reasonable attendance which will be required to maintain the benefit.

Recommended that an increase (from $113.25 to $150.00 per month) in the retirees’ medicare supplemental policy be approved beginning January 1, 2001.

Recommended that the annual life insurance policy with Reliastar be renewed for the year beginning January 1, 2001.

Recommended that changes in the amount of available life insurance coverage for both current and future retirees be approved as presented by the staff.

9. Consideration of approval of the Agenda Committee Report dated November 30, 2000.

Consideration of approval of the Public Works Committee Report dated November 30, 2000. Said Committee:

(10-1) Heard concerns expressed by Ms. Sonein Noack, 1486 T.A. Martin Road, Sulphur, and by Mr. Dennis Wing, 856 Pat Street, Sulphur, of the Calcasieu Parish Sheriff’s Office, relative to unlawful discharge of firearms in the Carlyss area and pertaining to cruelty to animals, damage to property, and endangerment to children. The consensus of the Committee was that an effort should be made through the news media to raise public awareness concerning gun safety.

(10-2) Recommended that a resolution be adopted accepting the plat of Buccaneer Acres Subdivision Revised located off of Big Lake Road in Section 34, Township 10 South, Range 9 West, in Ward Three.

(10-3) Consideration of recommending that a resolution be adopted accepting the plat of Buccaneer Acres Subdivision Part 2 Revised located off of Big Lake Road in Section 34, Township 10 South, Range 9 West, in Ward Three.

(10-4) Recommended that a resolution be adopted accepting Clearview Estates located off of Lincoln and Clearview Roads in Section 11, Township 11 South, Range 9 West, in Ward Three.

(10-5) Recommended that a resolution be adopted accepting Inwood Forest Subdivision located off of Beglis Parkway in Section 11, Township 10 South, Range 10 West, in Ward Four.

(10-6) Recommended that existing ordinances be amended and/or ordinances be adopted with reference to speed limits and no parking on the following roads:

Cancel 15-mph speed limit and establish a 35-mph speed limit on Sandy Lane in Ward Six; and

Prohibit "no parking" on both sides of East Weber Circle, North Weber Circle, and West Weber Circle.

(10-7) Received report from Engineering Staff concerning the Stormwater II permitting process/regulations, and the need for development of a best management practices program, and recommended that the Engineering Department be authorized to seek proposals for performance of a study related thereto. Mr. Kirby Smith and Dr. Mike Collins of U.R.S. Corporation, 3519 Patrick Street, Lake Charles, appeared before the Committee with reference to this matter.

(10-8) Recommended that the 2001-2003 Capital Improvement Program list as presented on this date be approved and adopted.

(10-9) Recommended that a resolution be adopted approving a 15-year lease agreement between the Police Jury and Vinton Harbor and Terminal District for the relocation of the existing boat launch from Johnny Breaux Road to Camp Louise Road wherein the Police Jury will pay $1.00 per year for the lease of the property, and further, authorizing the President of the Police Jury to execute all documents related thereto.

(10-10) Recommended that a resolution be adopted requesting the Louisiana Department of Transportation and Development to provide a planting strip a minimum of two feet in width between the curb and sidewalk on the east side of Nelson Road, from I-210 to Country Club Road. (Mr. Moon)

Consideration of approval of the Budget Committee Report dated December 7, 2000.

12. Consideration of adopting a resolution indicating objection/no objection to the following proposed project in Calcasieu Parish, Louisiana, provided said work meets with the rules and regulations of the Corps of Engineers and approvals are received from all appropriate state and federal agencies, and further, that any required permits are obtained from the Division of Planning and Development:

Proposal of Christus Saint Patrick Hospital to excavate and deposit fill in wetlands to construct a medical facility. Approximately 14,700 cubic yards of native soil would be excavated from the site and 21,000 cubic yards of structural fill would be deposited. Following site preparation activities, an office building and parking lot will be constructed. Approximately 3.3 acres of wetlands will be destroyed by the proposed project. Said project is located in Section 25, Township 10 South, Range 9 West, in Lake Charles. The Planning Staff recommends that the Police Jury indicate no objection to this project application.

AGENDA NOTE: any resolution of no objection to any project, if adopted, will stipulate that such "no objection" is based solely on evaluation by the Parish Planning and Development Staff relative to the project’s compliance with current parish ordinances and provisions, and that no environmental assessment was made, and further, requesting the agencies and/or individuals with environmental expertise to make an evaluation and forward their findings to the U. S. Corps of Engineers.

13. Receive report from the Planning Staff regarding the reconsideration of a resolution of objection to an application for a Corps of Engineers’ permit by Edwin Touchstone adopted on May 18, 2000, as requested by Donald Hodge and Edwin Touchstone located at the junction of U. S. Highway 171 and North Perkins Ferry Road for the development of a truckstop in Ward One of Calcasieu Parish.

AGENDA NOTE: the previous objection was due to (1) the site of the proposed development was not properly zoned to accommodate the proposed use, and (2) concerns about the impact the project would have on drainage in the area.

14. Consideration of adopting a resolution approving a contract between the Police Jury and Gus Schram & Company, Ltd., Certified Public Accounting Firm, engaging their services to perform the Calcasieu Parish Police Jury audit for the years ending December 31, 2000, 2001, and 2002, with an option of a two-year extension, and further, authorizing the President of the Police Jury to execute all documents related thereto.

15. Consideration of adopting resolutions approving the following requests from the Office of Juvenile Justice Services, and further, authorizing the President of the Police Jury to execute all documents related thereto:

ratifying and approving the submittal of an application for a donation up to $25,000 to the H. C. Drew Estate which was due November 30, 2000, for the purchase of additional computers and multi-media equipment for the Juvenile Detention Center to enable our clients, staff, and community organizations to participate in local, state, and national interactive training teleconferences;

approving the submittal of a three-year grant implementation grant up to $500,000 to the Department of Justice, Drug Courts Program Office, for the Calcasieu Parish Juvenile Drug Court Treatment Program which provides comprehensive, early intervention of alcohol and other drug use for court-referred adolescents and their families;

approving the continuation of a contract with the Louisiana Department of Health and Hospitals, Office of Addictive Disorders, for continued funding up to $200,000 for the operation of the Calcasieu Parish Juvenile Drug Court Treatment Program; and

approving the submittal of a grant application up to $15,000 to the Louisiana Children’s Trust Fund to work towards the prevention of child abuse and the strengthening of families.

16. Consideration of adopting a resolution approving the submittal of a grant application for matching funds to the Louisiana Office of State Parks for funding assistance for the purchase and improvements of the Intracoastal Park property, and further, authorizing the President of the Police Jury to execute all documents related thereto.

17. Consideration of authorizing the Parish Administrator to hire an appraiser to conduct an appraisal of the Intracoastal Park property, in accordance with the Parish’s Real Property Acquisition Policy.

18. Consideration of adopting resolutions approving the assignments of interest in the following oil, gas, and mineral leases:

all of the interest of an oil, gas, and mineral lease dated March 21, 2000, between the Police Jury and Mayne & Mertz, Inc. on approximately 18.9 acres of property located in Section 4, Township 11 South, Range 8 West, in Ward Three to Neumin Production Company, Mayne & Mertz, Michael C. Puzio, James L. Allen, Joyce Oil & Gas, Inc., Aspect Resources, LLC, Victoria Gas Corporation, Kenneth C. English, and Duncan Oil Partners; and

undivided .23555% of 8/8^th of interest of an oil, gas, and mineral lease dated September 21, 1999, between the Police Jury and Duncan Oil Partners (successor in interest to Mayne & Mertz, Inc.), on approximately 8.32 acres of property located in Section 1, Township 11 South, Range 9 West, in Ward Three to Spoonbill Investments, LLC.

19. Take appropriate action regarding the appointment of the Board of Directors of Calcasieu Greens, Inc., in accordance with previous action taken authorizing President Mackey to solicit a slate of nominees from a citizens’ selection group as well as providing for Articles of Incorporation and By-Laws of said Corporation.

AGENDA NOTE: The citizens’ selection group has submitted the following persons for consideration as members of the Board of Directors of Calcasieu Greens, Inc.: Mr. Solomon Cannon, 2209 Legion Street, Lake Charles, Louisiana 70601, Mr. George E. Clyde, 1024 Cormack Street, Sulphur, Louisiana, 70663, Mr. Elmer R. Conner, 4215 Holly Hill Road, Lake Charles, Louisiana, 70605, Mr. Brad Hanks, 5722 Delord Lane, Lake Charles, Louisiana, 70605, and Mr. Jim Mitchell, 830 University Drive, Lake Charles, Louisiana, 70605.

20. Take appropriate action on the expiration of the term of Mr. Felix Smith as a member of the Board of Commissioners of Community Center and Playground District No. Five of Ward Five. (Mr. Smith represents District 11. Mrs. Treme is the liaison, and she recommended at the Agenda Committee meeting that this item remain on the agenda for a recommendation at the Regular Meeting on December 7, 2000. Subsequent to the Agenda Committee, Mrs. Treme submitted the name of Mr. Randy Mott.)

AGENDA NOTE: on September 7, 2000, the Police Jury deferred action until September 28, 2000, on October 5, 2000, the Police Jury deferred action until October 26, 2000, and on November 2, 2000, the Police Jury deferred action until November 30, 2000. Subsequent to the Police Jury meeting held on November 2, 2000, Mr. Smith has submitted a letter of resignation.

21. Take appropriate action on the vacancy created by the resignation of Ms. Marlene JW Ross on the Mossville Awareness Committee. (Recommendation was made at the Agenda Committee meeting that action on this vacancy be deferred for thirty days.)

22. Take appropriate action on the vacancy on the Board of Commissioners of Waterworks District No. Fourteen of Ward Five created by the resignation of Mr. Felix Smith. (Ms. Treme is the liaison, and she recommended at the Agenda Committee meeting that this item remain on the agenda for a recommendation at the Regular Meeting on December 7, 2000. Subsequent to the Agenda Committee, Mrs. Treme submitted the name of Mr. Alton White.)

23. Take appropriate action on the vacancy on the Calcasieu Parish Public Trust Authority due to the recent death of Mr. Stan Nichols. (Mr. Nichols represented the banking institutions. Ms. Treme is the liaison, and she recommended that Mr. Harold Broussard of Cameron State Bank be appointed to serve the remainder of this term which expires in September of 2001.)

24. Take appropriate action on the term of Ms. Cheree Ray Clark who is a member of the Board of Directors of the Southwest Louisiana Convention and Visitors Bureau. (Ms. Clark represents The Chamber Southwest which is responsible under State Law for submittal of three nominees for this position. Mrs. Griffin and Mrs. Treme are the liaisons. The Chamber Southwest submitted the following three nominees: Joe Cironi, Mary Ellen Montgomery, and Yul Lorio. Recommendation was made at the Agenda Committee meeting that Mr. Yul Lorio be appointed.)

Take appropriate action on the term of Mr. Tab Finchum who is a member of the Board of Directors of the Southwest Louisiana Convention and Visitors Bureau. (Mr. Finchum represents the West Calcasieu Association of Commerce which is responsible under State Law for submittal of three nominees for this position. Mrs. Griffin and Mrs. Treme are the liaisons. A letter was from the West Calcasieu Association of Commerce submitting the following three nominees: R. K. Levens, Wendy Walker Mitchell, and W. M. Seagraves. Recommendation was made at the Agenda Committee meeting that Mr. R. K. Levens be appointed.)

26. Take appropriate action to replace Mr. Patrick Danford as a member of the Board of Commissioners of Gravity Drainage District No. Six of Wards Five and Six. (Mr. Danford represented Districts 13 and 14, and Mrs. Treme is the liaison. She recommended at the Agenda Committee meeting that Mr. Nathan Spencer be appointed.)

Take appropriate action on bids received by the Police Jury on November 16, 2000, for Calcasieu Parish Project No. 2000-13 (Mosquito Control Facility Improvements).

AGENDA NOTE: the Police Jury deferred action until December 7, 2000, and the Parish Engineer recommends that the low bid in the amount of $162,450.00 of John D. Myers & Associates, Inc. be accepted.

28. Take appropriate action on bids received on November 21, 2000, by the Parish Purchasing Agent for sign blanks, metal sign posts, plastic pipe, concrete pipe, concrete catch basins, with unit prices effective for a period of six months, and weed control chemicals, with unit prices effective for a period of five months. (see attached)

29. Take appropriate action on bids received on November 21, 2000, by the Parish Purchasing Agent for one new combination jet/vacuum machine mounted on one 2000 6 x 4 vehicle chassis, for use by the Division of Engineering and Public Works. (see attached)

30. Take appropriate action on bids received on November 21, 2000, by the Parish Purchasing Agent for one new 2000 rubber track mini excavator, one new sixteen-foot tiltbed trailer, and one new 24’ quarter frame dump trailer, for use by the Division of Engineering and Public Works. (see attached)

31. Consideration of authorizing the Parish Administrator to advertise for bids for two 7 or 8 passenger mini vans, for use by the OCS Non-Emergency Medical Transportation Program.

32. Consideration of authorizing the Parish Purchasing Agent to advertise for bids for hot mix asphalt, with unit prices effective for six months, and gasoline and diesel fuel, with unit prices effective for a period of one year.

33. Consideration of going into executive session to discuss Lawsuit No. 99-07829 (Treadway vs Police Jury), Lawsuit No. 99-6193 (Chasson vs. Police Jury), Lawsuit No. 99-5218 (Malbrough vs. Police Jury), Lawsuit No. 96-2957 (Monceaux vs. Police Jury), Lawsuit No. 98-4224 (Smith vs. Police Jury), Lawsuit No. 98-4214 (Sheppard vs. Police Jury), and Lawsuit No. 98-1435 (Mearse vs. Police Jury).

ADVISE THAT THE FOLLOWING TERMS

WILL EXPIRE IN JANUARY, 2001

Term of Mr. James T. Platt on the Board of Control of the Calcasieu Parish Public Library System. (Mr. Platt is a City of Lake Charles representative. Mrs. Treme is the liaison.)

Term of Ms. Delores Hicks on the Board of Control of the Calcasieu Parish Public Library System. (Ms. Hicks is a City of Lake Charles representative. Mrs. Treme is the liaison.)

Term of Mr. Roy Arrant on the Board of Commissioners of Ward Six Fire Protection District No. One. (Mr. Arrant represents District 14. Mrs. Treme is the liaison.)

Term of Mr. David L. Clark on the Board of Commissioners of Ward Six Fire Protection District No. One. (Mr. Clark represents District 11. Mrs. Treme is the liaison.)

Term of Ms. Vina Richard on the Board of Commissioners of Ward Three Fire Protection District No. Two. (Ms. Richard represents District 9. Mr. Kleckley is the liaison.)

Term of Mr. Harry B. Villery on the Board of Commissioners of Ward Three Fire Protection District No. Two. (Mr. Villery represents District 9. Mr. Kleckley is the liaison.)

Term of Mr. Stanley Hoffpauir on the Board of Commissioners of Ward Three Fire Protection District No. Two. (Mr. Hoffpauir represents Districts 6 & 8. Mr. Kleckley is the liaison.)

Term of Mr. F. J. Sylvester on the Board of Commissioners of Ward Two Fire Protection District No. One. (Mr. Sylvester represents District 10. Mr. Breaux is the liaison.)

Term of Mr. Lawrence Hoffpauir on the Board of Commissioners of Ward Two Fire Protection District No. One. (Mr. Hoffpauir represents District 10. Mr. Breaux is the liaison.)

Term of Ms. Nell Jean Miller on the Board of Commissioners of Ward Two Fire Protection District No. One. (Ms. Miller represents District 10. Mr. Breaux is the liaison.)

EMERGENCY ITEMS

REGULAR MEETING – DECEMBER 7, 2000

The following items were received after the Agenda Committee meeting on November 30, 2000, and will require a two-thirds vote to suspend the rules for consideration by the Police Jury:

Item No. One (Mr. Gremillion):

Consideration of authorizing the President of the Police Jury to execute all documents between the Police Jury and the Federal Emergency Management Agency (FEMA) through the Louisiana Military Department, Office of Emergency Preparedness, related to the certification requirements for Emergency Management Performance Grant (EMPG) Program funds for the operation of the Calcasieu Parish Office of Emergency Preparedness.